Administrative Assistant Job at ELLA Contracting, Lp in San Antonio

We are seeking a highly organized and professional Administrative Assistant to join our construction company in San Antonio. The ideal candidate will have experience in administrative support within a construction or related industry, with strong familiarity in accounts payable, processing purchase orders, and day-to-day office operations. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities

• Greet and assist visitors, clients, and vendors in a professional and friendly manner.
• Answer and direct incoming calls, emails, and correspondence.
• Maintain front desk operations, ensuring a welcoming office environment.
• Provide administrative support to executives, project managers, and accounting staff.
• Assist with accounts payable: matching tickets, coding invoices, and data entry.
• Coordinate meetings, vendor communications, and supply orders.
• Perform other clerical duties such as copying, scanning, and document preparation.

Qualifications

• High school diploma or equivalent (Associate’s Degree preferred).
• 1 year of administrative or receptionist experience, preferably in construction or related industries.
• Knowledge of purchase order systems and accounts payable processes preferred.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and multitasking skills.
• Excellent verbal and written communication abilities.
• Professional demeanor with the ability to interact effectively with clients, vendors, and staff.

We offer a comprehensive benefits package designed to support you and your family:

• $18/hr.
• Paid Time Off (PTO)
• 75% company-paid medical insurance for family coverage
• Vision, dental, life, and short-term disability insurance
• 401(k) with company match
• 5-year sabbatical program with cash bonus
• Profit-sharing bonus structure

Apply by sending your resume to: hr@ellasa.com

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• Construction