Cubic Defense
Administrative Assistant Job at Cubic Defense in New York
Cubic Defense, New York, NY, United States, 10261
Overview
Administrative Assistant at Cubic Defense.
Responsibilities
- Performs a variety of administrative duties in accordance with established policies, procedures, systems, guidelines and objectives.
- Prepares, types, and edits material including correspondence, memos, reports and technical material.
- Formats and prepares documents using word processing software.
- Composes routine correspondence on own initiative.
- Responds to requests for non-technical data and provides information to authorized requestors.
- Screens telephone calls, visitors and incoming correspondence and takes appropriate actions as needed.
- Assists in tracking and monitoring departmental activities including pending matters, schedules, calendar events, etc. Follows up and expedites pending documents and information.
- Compiles and checks information for records and reports.
- May attend meetings, record proceedings and prepare and distribute meeting information.
- Maintains departmental records and files.
- May make reservations and travel arrangements.
- Requests and maintains office supplies; arranges for office equipment repairs and servicing as needed.
- May assist in resolving administrative issues and problems and make referrals to appropriate staff as needed.
Onsite Office Operations
- Work with leadership to ensure day-to-day office operations, maintain a clean and organized workspace.
- Coordinate with building management for maintenance and repairs.
- Collaborate with security on access control.
- Assist leadership with office budgets and expenses, including SAP-based invoice approvals with accounts payable.
- Organize office events and meetings.
- Ensure compliance with health and safety regulations.
Minimum Job Requirements
- High school diploma or equivalent, plus a minimum of three years of administrative experience.
- Proficiency in word processing; knowledge of spreadsheet, database, presentation, email and appointment scheduling software.
- Ability to exercise tact, diplomacy, courtesy and judgment in communications with all levels of employees and outside contacts.
- Ability to follow written and verbal directions; high accuracy in administrative work.
- Ability to prioritize, manage multiple tasks and meet deadlines; comfortable working at a computer for extended periods.
- Good oral and written communication skills.
Job Details
- Pay Range: $20.85 - $28.67 + benefits.
- Worker Type: Employee
- Seniority level: Entry level
- Employment type: Full-time
- Job function: Administrative
- Industries: Defense and Space Manufacturing