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Cubic Defense

Administrative Assistant Job at Cubic Defense in New York

Cubic Defense, New York, NY, United States, 10261

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Overview

Administrative Assistant at Cubic Defense.

Responsibilities

  • Performs a variety of administrative duties in accordance with established policies, procedures, systems, guidelines and objectives.
  • Prepares, types, and edits material including correspondence, memos, reports and technical material.
  • Formats and prepares documents using word processing software.
  • Composes routine correspondence on own initiative.
  • Responds to requests for non-technical data and provides information to authorized requestors.
  • Screens telephone calls, visitors and incoming correspondence and takes appropriate actions as needed.
  • Assists in tracking and monitoring departmental activities including pending matters, schedules, calendar events, etc. Follows up and expedites pending documents and information.
  • Compiles and checks information for records and reports.
  • May attend meetings, record proceedings and prepare and distribute meeting information.
  • Maintains departmental records and files.
  • May make reservations and travel arrangements.
  • Requests and maintains office supplies; arranges for office equipment repairs and servicing as needed.
  • May assist in resolving administrative issues and problems and make referrals to appropriate staff as needed.

Onsite Office Operations

  • Work with leadership to ensure day-to-day office operations, maintain a clean and organized workspace.
  • Coordinate with building management for maintenance and repairs.
  • Collaborate with security on access control.
  • Assist leadership with office budgets and expenses, including SAP-based invoice approvals with accounts payable.
  • Organize office events and meetings.
  • Ensure compliance with health and safety regulations.

Minimum Job Requirements

  • High school diploma or equivalent, plus a minimum of three years of administrative experience.
  • Proficiency in word processing; knowledge of spreadsheet, database, presentation, email and appointment scheduling software.
  • Ability to exercise tact, diplomacy, courtesy and judgment in communications with all levels of employees and outside contacts.
  • Ability to follow written and verbal directions; high accuracy in administrative work.
  • Ability to prioritize, manage multiple tasks and meet deadlines; comfortable working at a computer for extended periods.
  • Good oral and written communication skills.

Job Details

  • Pay Range: $20.85 - $28.67 + benefits.
  • Worker Type: Employee
  • Seniority level: Entry level
  • Employment type: Full-time
  • Job function: Administrative
  • Industries: Defense and Space Manufacturing
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