Overview
Our client, a global consulting firm, is seeking an Executive Assistant to provide high-level administrative support to the CEO and other executives. The Executive Assistant serves as a liaison to senior management, organizes executive outreach, and oversees special projects. The ideal candidate is creative, adaptable to an entrepreneurial and fast-paced environment, and can exercise good judgment with strong written and verbal communication, administrative, and organizational skills. This position reports directly to the CEO.
Location & Schedule
Location: Midtown Manhattan
Hybrid work schedule: In the office 3–4 times a week. Sometimes can be fully remote when the Exec is traveling or during portions of the summer when the Exec is away. May be in-office 5 days a week if needed.
Hours: 9:00 AM – 6:00 PM, with flexibility to work early mornings, evenings, and weekends as needed. Must have a 24/7 mentality.
Compensation
Base pay range: $100,000.00/yr - $140,000.00/yr
Responsibilities
- Manage sensitive matters with a high level of confidentiality
- Manage the CEO’s daily calendar of meetings and events
- Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization
- Arrange travel and accommodations for the Executive
- Welcome the Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries
- Function well in a high-paced environment; perform additional duties as assigned by executives
- Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
- Use discretion, confidentiality, and good judgment to handle C-Level matters
- Represent the company and the Executive in a positive light through follow-through and sound judgment
- Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance
- Organize complex calendars and schedules; resolve scheduling issues
- Prepare expense reports on a regular basis
Qualifications
- 2+ years of relevant experience required
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Ability to communicate effectively and professionally
- Flexible hours as dictated by business needs for projects and meetings