Executive Assistant Job at Taylor Hodson Staffing in Washington

Senior Executive Assistant & Office Coordinator

Location: Washington, DC | On-site 4 days/week

We are seeking a highly experienced Executive Assistant & Office Coordinator to provide administrative and operational support to senior executives in a professional services environment. This role combines executive support, office management, and project coordination to ensure smooth operations across a dynamic, multi-location team.

Key Responsibilities

• Manage busy executive calendars, coordinate meetings, and schedule logistics for internal and external participants.
• Arrange travel, prepare and submit expense reports, and process approvals for invoices and subscriptions.
• Support meeting preparation, including agendas, materials, note-taking, and follow-up actions.
• Maintain organized physical and digital files, templates, trackers, and records.
• Coordinate onboarding activities for new hires in collaboration with department leads.
• Ensure office operations run smoothly, including supplies, mail distribution, vendor coordination, and facility requests.
• Partner with administrative teams and colleagues across locations to support executives and office initiatives.

Qualifications

• Minimum 7 years of experience providing administrative support to senior executives or teams, with a demonstrated track record of increasing responsibility.
• Bachelor’s degree required.
• Proven office coordination experience.
• Ability to manage multiple priorities in a fast-paced environment with minimal supervision.
• Strong verbal and written communication skills and professional presentation.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational, time management, research, and proofreading skills.
• Professional, friendly demeanor with the ability to build effective relationships at all levels.