Executive Assistant Job at Career Group in Miami

Overview

Our client, a global firm that specializes in real estate and investment management is looking for an Executive Assistant to support two senior executives.

Location: Miami, FL 33131

Schedule: Monday – Friday, 9:00 AM – 5:00 PM EST (on-site, full-time)

Compensation:

• Dependent on experience
• Additional discretionary bonus based on performance
• Parking provided

Position Overview

Our client is seeking a professional and highly organized Executive Assistant to provide comprehensive administrative support to two senior executives. The successful candidate will be responsible for managing day-to-day operations, coordinating schedules and logistics, and supporting process management to ensure the efficiency of executive functions. This position is based full-time, on-site in our Miami office located in Brickell.

Key Responsibilities

• Provide direct administrative support to two executives, including calendar management, travel arrangements, meeting coordination, and correspondence.
• Serve as a primary point of contact for internal and external stakeholders.
• Support process and workflow management to enhance executive productivity.
• Draft, edit, and prepare documents, presentations, and reports utilizing Microsoft Suite.
• Maintain a high level of professionalism and confidentiality in handling sensitive information.
• Coordinate and manage ad hoc projects and administrative initiatives as assigned.

Qualifications

• Minimum of 3–5 years of experience in an administrative or executive support role.
• Prior experience in Private Equity, Real Estate, Technology, or related industries preferred but not required.
• Strong proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
• Exceptional organizational skills with the ability to prioritize and manage multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• Ability to exercise discretion and sound judgment in a fast-paced environment.
• Professional demeanor with the capability to interact effectively with individuals at all levels.

Please submit your resume for consideration!