Senior Executive Assistant Job at Mindmaven in Miami
Mindmaven, Miami, FL, United States, 33222
Position: Senior Executive Assistant / Junior Chief of Staff
Location: Miami, FL (In-Office)
Overview
Mindmaven is an executive coaching firm that works with CEOs, founders, and top executives—primarily in the startup and venture capital world—to help them unlock more leverage and focus on what matters most. We’re looking for a highly capable, proactive, and resourceful individual to join our client’s team in Miami as a Senior Executive Assistant / Junior Chief of Staff.
The Opportunity
This isn’t just a traditional EA role. You’ll act as a strategic partner to the executives you support—anticipating needs, managing critical priorities, and ensuring nothing slips through the cracks. With the right mindset and skill set, there’s potential to grow into an Engagement Manager role, combining the responsibilities of an Executive Assistant and a Chief of Staff.
Who You Are
You’re someone who thrives in a fast-paced, high-expectation environment. You take initiative, communicate clearly, and operate with an “I’ve got this” attitude. You’re both detail-oriented and forward-thinking, and you know how to make things happen.
- Self-confident and professional presence
- Highly communicative and an exceptional listener
- Meticulous attention to detail
- Tech-savvy and eager to leverage new tools
- Proactive problem solver who stays three steps ahead
- Lifelong learner with a growth mindset
- Strong writing skills and polished communication style
What You’ll Do
- Manage calendars, schedules, and priorities for executives
- Oversee inboxes and CRM systems to ensure timely, clear communication
- Coordinate meetings, prepare agendas, and track follow-ups
- Research and compile information for key initiatives
- Manage domestic and international travel arrangements
- Handle relationship management and special projects
- Maintain organization using tools like Asana, Slack, and Zoom
What You Bring
- 3+ years of executive-level administrative support to C-suite leaders in financial, tech, VC, or startup environments (Required)
- At least 1 year supporting at the Founder, CEO, and/or President level.
- In-office or hybrid work experience in a high-performance setting (Required)
- Proficiency with Microsoft Office Suite & Google Workspace (Required)
- Mastery of Outlook or Gmail calendar and email management (Required)
- Experience with travel booking (domestic & international) (Required)
- Familiarity with Asana, Slack, and Zoom (Highly Desired)
- Dictation/transcription skills (Highly Desired)
Why Join Us?
- You'll get access to opportunities to partner with a high-velocity executive in truly meaningful, strategic ways.
- You’ll work closely with high-performing leaders who are ready to empower the right person to be an extension of them and work in their zone of brilliance.
- You’ll be part of an innovative, elite team where growth and learning are some of the main cornerstones of the company culture.
If you’ve made it this far in the posting, we already like you—you pay attention to details. If you meet the qualifications and this role excites you, we want to hear from you.
Seniority
- Mid-Senior level
Employment type
- Full-time
Job function
- Administrative, General Business, and Project Management
Industries
- Executive Offices, Technology, Information and Internet, and Financial Services