Executive Assistant Job at California People Search, Inc. in Palo Alto

Overview

We’re supporting a high-growth Series A tech company (~600 employees) in their search for a sharp, proactive Executive Assistant to partner with their Co-Founder & President. This is the first EA hire for the executive — a unique opportunity to step into a visible, high-impact role at the leadership level.

Location: Palo Alto, CA (in-office; flexibility when executive is traveling)

Base pay range

$120,000.00/yr - $130,000.00/yr

About the Role

The EA will provide critical support to a dynamic founder who leads revenue strategy, board engagement, and cross-functional initiatives. Beyond traditional executive support (calendar, travel, leadership meeting prep), this role offers exposure to go-to-market initiatives, strategic projects, and leadership events. The right candidate will thrive on balancing the tactical with the strategic, helping shape how executive support is defined in a fast-growing organization.

Key Highlights

• First EA hire with high visibility across leadership.
• Partner closely with the Chief of Staff and senior team.
• Own end-to-end logistics for leadership events, dinners, offsites, and client hospitality.
• Opportunity to grow into projects tied to revenue, culture, and operations.
• Join a collaborative, high-performance culture in a pivotal scaling stage.

Ideal Profile / Qualifications

• 3–5 years supporting executives, ideally in tech or growth-stage companies.
• Exceptional organizational skills, emotional intelligence, and communication abilities.
• Comfortable managing both day-to-day priorities and larger strategic projects.
• Experience with hospitality or event coordination is a plus.

Responsibilities

• Provide traditional executive support (calendar management, travel coordination, meeting prep).
• Collaborate with the Chief of Staff and senior team on strategic initiatives and events.
• Plan and execute leadership events, offsites, dinners, and client hospitality.
• Support revenue-related initiatives and cross-functional projects as needed.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative

Industries

• Technology
• Information and Media