Executive Assistant Job at TEGNA in Indianapolis

Overview

WTHR-TV, the TEGNA-owned NBC affiliate in Indianapolis, IN, is looking for a dynamic Executive Assistant. This role provides high‑level administrative and project management support to the President & General Manager, the Director of Content, and the full content team. The position ensures smooth day‑to‑day operations, coordinates key projects, and manages communication flow between departments in a fast‑paced media environment.

Join a winning, inclusive, collaborative culture with opportunities for training, benefits, and career growth across TEGNA’s 64 stations.

Responsibilities

• Assist in organizing tracking station projects including strategic planning, town halls, and other staff events, using office technologies (Microsoft Word, Excel, PowerPoint, etc.).
• With input from the leadership team, create internal communications and announcements for staff, including digital graphic design, type layout, and photo editing.
• Manage calendars for the Station Manager and Director of Content; schedule meetings and coordinate with internal staff, external partners, and stakeholders.
• Coordinate travel arrangements for leadership and clients (flights, hotels, transportation, itineraries).
• Handle and coordinate event tickets and suites in Indianapolis for Sales Department and WTHR leadership.
• Assist in planning station‑wide events including client gatherings and community outreach initiatives.
• Collaborate with newsroom and other departments to provide operational support as needed.
• Handle sensitive information with discretion and maintain confidentiality on executive and station matters.

Requirements

• 3–5+ years of experience in an administrative or support role reporting directly to upper management.
• Excellent written and verbal communication skills.
• Strong time‑management skills with the ability to coordinate multiple concurrent projects.
• Proficiency with office productivity tools (Word, Excel, PowerPoint) and creative/design software (Photoshop, Express, Canva); quick learner of new software.
• Bonus: Proficiency with digital video/audio editing software (Premiere, Edius).
• Flexible, collaborative team player who adapts to change and remains professional with confidential information.

Benefits

TEGNA offers comprehensive benefits to safeguard the health and financial well-being of employees and families, including medical plans, dental and vision coverage, disability and life insurance, fertility and adoption assistance, and 401(k) with company match. Teladoc and Spring Health programs provide additional wellbeing support. Paid time off, paid holidays, and other benefits apply where permitted.

EEO Statement

TEGNA Inc. is an equal opportunity employer. We value diversity and invite qualified candidates from all backgrounds to apply. We will provide accommodations as required by law. For accommodation requests, please email askhr@tegna.com.