Executive Administrative Assistant Job at Amplify Cell Technologies in Byhalia

Amplify Cell Technologies is a manufacturer of lithium-ion batteries for the commercial vehicle industry. Our commitment to innovation and sustainability drives our mission to provide reliable and efficient energy solutions.

About the Executive Administrative Assistant Role

We are seeking a highly motivated and experienced Executive Administrative Assistant to join our team. The Executive Administrative Assistant provides high-level administrative support to the executive team, ensuring efficient day-to-day operations and serving as a critical partner in facilitating executive priorities.

Key Responsibilities

• Manage the executive's complex calendar, ensuring all meetings, events, and travel arrangements are coordinated seamlessly.
• Prepare and organize documents, reports, presentations, and meeting materials.
• Manage confidential communications ensuring professionalism and discretion at all times.
• Act as a liaison between the executive and internal/external stakeholders, ensuring timely follow-up and coordination of tasks.
• Anticipate the executive's needs and proactively address potential issues, ensuring priorities are aligned and deadlines are met.
• Schedule and coordinate executive meetings, including board meetings, team off-sites, and other key events.
• Prepare agendas, compile and distribute meeting materials, and manage logistics (catering, AV, room setup).
• Attend meetings to take minutes, track action items, and ensure follow-up on critical deliverables.
• Draft, proofread, and edit emails, memos, and other correspondence on behalf of the executive.
• Screen and prioritize emails, phone calls, and other communications, ensuring the executive's time is optimized.
• Prepare and distribute executive-level communications, ensuring messaging aligns with company objectives.
• Arrange domestic and international itineraries, including flights, hotels, ground transportation, and meeting schedules.
• Prepare detailed travel briefs for the executive, including all necessary logistical information.
• Manage expense reports and reconcile travel-related expenses promptly.
• Assist in the planning and execution of company-wide events and initiatives led by the executive team.
• Conduct research and gather data to support executive decision-making and special projects.
• Lead administrative process improvements, identifying opportunities to streamline workflows and enhance efficiency.

Qualifications

• High school diploma or equivalent required; Bachelor's degree in Business Administration, Communications, or a related field strongly preferred.
• Minimum of 5 years of experience in an executive administrative support role, preferably supporting senior leadership.
• Experience in a fast-paced, high-stakes corporate environment is preferred.
• Exceptional organizational and time management skills with a strong attention to detail.
• Ability to manage competing priorities and adapt to changing needs with minimal supervision.
• Strong written and verbal communication skills, with the ability to convey information clearly and professionally.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual meeting platforms (e.g. Zoom, Teams).
• Proven ability to handle confidential information with the utmost discretion.
• Ability to work collaboratively with cross-functional teams and senior executives.

What We Offer

• Medical coverage through Blue Cross Blue Shield PPO with low annual deductible
• Dental/Vision coverage with $50 deductible, $1,500/year max, orthodontia, eye exam, glasses/contacts
• 401(k) with automatic 3% company contribution AND additional 100% employer match of up to your 5% contribution, as well as other financial benefits
• Company paid Basic Life, AD&D, Short-Term, and Long-Term Disability Insurance
• Employee Assistance Program covering employees and their household members
• Paid Time Off of 4 weeks annually, with 40 hours granted on Day 1
• 12 Paid Holidays with 2 additional Floating Holidays
• Tobacco Cessation Program
• Well-Mother Program, providing exercise, nutrition, pregnancy tools, webinars, and individualized coaching sessions

At Amplify, we believe our ability to innovate creative solutions for our diverse customers and transform the way we use energy starts and ends with our people. We are invested in cultivating a culture of inclusion and belonging where all our people feel a sense of community and support that allows them to be more innovative, collaborative, and creative.