Virginia Office of the Attorney General is hiring: Legal Secretary, Employment U

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Title: Legal Secretary, Employment Unit
State Role Title: Legal Secretary
Hiring Range: Commensurate with Experience
Pay Band: UG
Agency: Attorney General & Dept of Law
Location: Office of the Attorney General
Agency Website: https://www.oag.state.va.us/
Recruitment Type: General Public - G

Job Duties

The successful candidate will provide the following services:

• Clerical Duties: Provide secretarial support to up to seven Employment Unit-Trial Section attorneys and provide backup secretarial support to attorneys in the General Civil Unit of the Trial Section. Duties include prioritizing work assigned by the attorneys; typing and editing briefs, pleadings, discovery requests and responses, correspondence and memoranda; preparing same for filing by mail, in person, or electronically; drafting correspondence for attorneys' signatures; proofreading and performing quality checks on all work product; scanning pleadings and correspondence received electronically and by U.S. mail into electronic database; attending to all aspects of discovery; opening and distributing mail; managing the opening of new cases and the closing of ended cases in the Office’s case management database; other administrative tasks related to active trial practice.
• Paralegal Duties: Establish files, organize and maintain electronic file for all discovery; upload discovery documents to file sharing platform; communicate with clients, experts and opposing counsel; prepare trial exhibits and materials; contact and schedule witnesses for meetings and depositions; prepare and track subpoenas and arrange for service.
• Administrative Duties: Prepare and process travel vouchers and requests for travel as well as purchase, reimbursement and payment forms; arrange for conference rooms and schedule court reporters; provide backup secretarial support to other units in the Trial Section; and electronically file, where applicable and appropriate, in the Fourth Circuit Court of Appeals, the U.S. District Courts in the Eastern and Western Districts of Virginia, the Supreme Court of Virginia and the Court of Appeals of Virginia, using VACES and the CM-ECF/Pacer system.

Minimum Qualifications

• A minimum of three to five years working in an employment law practice.
• The position requires exceptional written and verbal communication skills, proficiency in time management, and the ability to work independently and as a team member.
• Candidates must also demonstrate the ability to work well under pressure and adjust priorities without close supervision.
• The successful candidate must possess a valid driver’s license and will be subject to a criminal background check.

Special Instructions

Kindly utilize the Virginia Jobs website (https://www.jobs.virginia.gov) to submit your application. We are an equal opportunity employer and welcome applications from diverse candidates.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process.