Corporate Real Estate Legal Secretary Job at Kutak Rock LLP in Scottsdale

Hybrid remote in Scottsdale, AZ | United States

Job Description

Corporate Real Estate Legal Secretary from Kutak Rock LLP located in Hybrid remote in Scottsdale, AZ, United States. This job opening is open to job seekers with a Master Degree education.

Job Responsibility

JOB SUMMARY Kutak Rock has an opening for a full-time Legal Secretary to join the Corporate Real Estate Department in its Scottsdale office. The individual will support transactional lawyers in a busy, document-intensive practice within the department and be expected to work with other staff members in a variety of office and/or remote settings.

Normal business hours are 8:30 am - 5:00 pm, Monday - Friday, with some flexibility specific to the Department and related workloads. This position qualifies for the hybrid work arrangement, which is expected to be a minimum of three days in the office and two days remote.

Responsibilities

• General office duties, such as preparing scans, copies, printing emails, and documents
• Prepare and/or edit legal transactional documents, correspondence, and contracts
• Proofread documents for changes to be made before the final copy is produced
• Perform document comparisons using Litera Compare software
• Assist in managing closing documents and preparing closing binders
• Organize and maintain extensive sets of files, both electronic and paper
• Maintain emails and documents within the Firm's Document Management System (NetDocs)
• Proactively accept responsibility and take directions for work assignments and tasks
• Handle client matters through telephone and email
• Enter lawyers' time and expenses for submission to the Accounting Department
• Maintain work calendars by scheduling appointments, conference calls, meetings, and professional organization events

Qualifications

Skill & Abilities:

• Advanced knowledge of Microsoft Word, including the use of Styles, Schemes, Table of Contents, and Mail Merges
• Experience with .PDF, Kofax, Excel, and PowerPoint
• Excellent grammar, spelling, and proofreading skills
• Excellent interpersonal skills with the ability to work well under the pressures of deadlines, prioritize and multitask

Education & Experience:

• High School Diploma or equivalent required; college given preference
• Experience working with legal professionals or a law firm, preferred but not required

Benefits

Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance. Flexible Spending Plan, Health Savings Account, Fertility coverage assistance, Profit-Sharing, and 401(k) Retirement benefits. Discretionary bonuses, Nine Paid Holidays per calendar year, and Nine hours of paid time off accrued each month.

EEO Statement

Kutak Rock is an equal opportunity employer and welcomes applications from diverse candidates.