Recruiting Administrative Assistant Job at Gibson Dunn in California

Overview

Recruiting Administrative Assistant at Gibson Dunn. Based in Los Angeles. The role reports to the Chief Recruiting Officer and provides as-needed support to the Recruiting Operations Specialist.

Base pay range: $60,000.00/yr - $63,000.00/yr. The actual pay will be based on skills and experience; discuss with your recruiter to learn more.

Responsibilities

• Providing administrative support to the Chief Recruiting Officer and the U.S.-wide Recruiting team, reporting directly to the Recruiting Operations Specialist.
• Assisting in coordinating all administrative aspects of Global Services recruiting functions including pre-employment processes through the Onboarding site.
• Drafting correspondence to law students, Firm attorneys, and external contacts.
• Maintaining the applicant tracking process including data entry and data clean-up in ViRecruit.
• Producing accurate ad-hoc reports from ViRecruit and SilkRoad systems using advanced query techniques for end users.
• Preparing reimbursements and check requests in payment of various invoices using ChromeRiver accounting software.
• Assisting in preparing meeting materials and PowerPoint presentations.
• Communicating as needed with Firm stakeholders.
• Collaborating with Human Resources, Diversity, Accounting/Finance/Payroll, and the Firm-wide Legal Recruiting Department and Hiring Committee on initiatives and day-to-day processes.

Qualifications

• Strong written and oral communication skills with the ability to interact effectively with people at all levels of the firm.
• Excellent interpersonal and organizational skills with the ability to juggle multiple projects and deadlines.
• Exceptional attention to detail and the ability to think independently and creatively.

Experience

• University degree.
• Some professional work experience is highly desired.
• Experience in Human Resources, Accounting, or a similar field is preferred.
• Experience with a legal applicant tracking system, PeopleSoft, ChromeRiver, ViRecruit, and SilkRoad Onboarding skills are a plus.

Gibson Dunn will consider for employment qualified applicants with Criminal Histories in a manner consistent with local law.

The annual compensation range for this position is $60-63k. The salary offered within this range will depend upon qualifications and other operational considerations.

Benefits offered for this position include health care; retirement benefits; paid days off, including sick time and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; and discretionary, performance-based bonuses.