Data Analytics & Recruiting Coordinator Job at Groq in San Francisco

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About This Role
We are looking for a highly organized, detail-driven Data Analytics Recruiting Coordinator who thrives in a fast-paced environment and is passionate about improving processes, leveraging data insights, and delivering an exceptional candidate experience.

Responsibilities And Opportunities

• Coordinate all aspects of the interview process, including scheduling interviews with candidates, internal stakeholders, and debrief meetings.
• Manage interview rescheduling requests and last-minute changes with efficiency and professionalism.
• Coordinate and facilitate onsite interviews, including travel logistics, room reservations, tech setup, and providing hospitality support.
• Serve as the onsite point of contact to guide candidates and address real-time needs during interviews.
• Track and analyze interview scheduling metrics (e.g., time-to-schedule, reschedule rates) to identify bottlenecks and improve efficiency.

Interview Coordination (Virtual & Onsite)

• Coordinate all aspects of the interview process, including scheduling interviews with candidates, internal stakeholders, and debrief meetings.
• Manage interview rescheduling requests and last-minute changes with efficiency and professionalism.
• Coordinate and facilitate onsite interviews, including travel logistics, room reservations, tech setup, and providing hospitality support.
• Serve as the onsite point of contact to guide candidates and address real-time needs during interviews.
• Track and analyze interview scheduling metrics (e.g., time-to-schedule, reschedule rates) to identify bottlenecks and improve efficiency.

Candidate Communication & Documentation

• Draft and send offer letters, ensuring all required information is accurate and compliant with internal standards.
• Send, track, and manage candidate Non-Disclosure Agreements (NDAs).
• Partner closely with recruiters, hiring managers, and other team members to ensure a seamless hiring experience for all stakeholders.
• Monitor and report on candidate engagement data to help improve communication effectiveness and candidate satisfaction.

System, Data & Analytics Management

• Open new job requisitions in our Applicant Tracking System (Gem) as requested by the recruiting team.
• Conduct regular audits to ensure data integrity across recruiting systems.
• Generate and analyze recruiting reports and dashboards to support decision-making and performance tracking.
• Partner with the cross functional talent team members to support deeper insights into recruiting trends and opportunities.

Process Improvement, Analytics & Project Support

• Identify and recommend opportunities to improve recruiting workflows and team efficiency using both qualitative and quantitative data.
• Support and lead talent acquisition operations projects—such as scheduling process updates, system audits, or candidate experience initiatives—to drive continuous improvement.
• Use data analytics to evaluate the impact of process changes, identify trends, and optimize recruiting operations.
• Assist with ad-hoc projects and initiatives as assigned by the Talent Acquisition Operations team.

Qualifications

• 3–4 years of experience in a recruiting coordination, HR, or administrative support role (preferably in a fast-paced, start-up or high-growth environment).
• Proven ability to manage multiple competing priorities in a deadline-driven environment.
• Demonstrated experience in project coordination or process improvement initiatives.
• Experience using data to identify trends and make process improvements within recruiting or HR functions.
• Excellent written and verbal communication skills.
• Extensive ATS configuration and reporting experience
• High attention to detail and ability to maintain accuracy in a fast-paced setting.
• Strong interpersonal skills and a team-oriented attitude.
• Ability to handle confidential information with professionalism and discretion.
• Proficient with Google Workspace or Microsoft Office Suite.
• Experience with Excel/Sheets formulas, pivot tables, and basic data visualization.

Compensation: At Groq, a competitive base salary is part of our comprehensive compensation package, which includes equity and benefits. For this role, the base salary range is $76,000 to $100,000, determined by your skills, qualifications, experience and internal benchmarks.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Human Resources