Seyfarth Shaw LLP
Legal Support Assistant - Real Estate
Seyfarth Shaw LLP, San Francisco, California, United States, 94199
Overview
Legal Support Assistant position in the Real Estate practice at Seyfarth Shaw LLP, San Francisco, CA. Pay
Base pay range: $90,000.00/yr - $110,000.00/yr The Opportunity
As a Legal Support Assistant, you will provide a variety of legal support and administrative duties for assigned attorneys and paralegals in our Real Estate practice group. You will be responsible for interacting with colleagues in a workforce setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters. The Day-To-Day
Draft addendums to real estate contracts. Schedule and coordinate real estate closings with attorneys, lenders and title company and brokers (if any). Order title / surveys and underlying title documents. Prepare escrow instructions. Create and maintain closing files and organize closing binders, assisting with closings by compiling signature pages and closing documents. Coordinate filing of real estate documents with clients. Inputs, revises and finalizes correspondence, memoranda and other legal documents. Drafts routine correspondence, memoranda and other documents. File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case “shell” documents for use by attorneys. Verify all attachments, exhibits and enclosures are included with transmittal letters/memos. Maintain good working relationships with clients. Review all incoming mail, distribute to teams as needed and upload to the DMS. Prepares documents and packages for mail, messenger and overnight delivery. Completes client/matter forms. Requests conflicts of interest checks. Opens new files. Maintains all client and general files. Conducts periodic review for possible storage of old files and prepares files to be closed. Prepare expense reports; edit attorneys’ CLE credits and process client billing. Coordinate and follow through on requests and projects with other support departments (e.g., word processing, receptionists, file/document clerks, office services). Provide overflow and absence coverage assistance as well as legal support assistant support for Legal Support Assistant Members’ attorneys. Maintain calendar, contacts and deadline reminder systems. Enters attorney time within deadlines, send time entry reminders and track entries. Works with docket and other teams to maintain accurate calendars. Assist billing coordinator and billing attorneys with client bill processing. Reviews and edits bills as necessary. Complete client/matter intake forms; request conflicts of interest checks; open new files and prepare files to be closed. Schedule appointment and make arrangements for meetings, conferences and travel. Screens telephone calls, listens to voicemail and records messages. Receives clients and visitors. Reviews and prints e-mail messages. Complete other duties and projects as assigned. You Have
4-7 years’ legal support experience required, Real Estate experience preferred. Bachelor's Degree preferred Knowledge of relevant firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems Demonstrates effective interpersonal and communication skills, both verbally and in writing Demonstrates close attention to detail Ability to handle sensitive matters and maintain confidentiality Ability to handle multiple assignments and shifting priorities Ability to organize and prioritize work Ability to work well in a demanding and fast-paced environment Ability to work independently as well as effectively within a team Demonstrates a commitment to quality of finished product What We Provide
Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals. Our professional staff are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence. Equal Employment Opportunity
Seyfarth Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law. For more information about EEO rights, please see the poster at the provided link. Location
San Francisco, CA
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Legal Support Assistant position in the Real Estate practice at Seyfarth Shaw LLP, San Francisco, CA. Pay
Base pay range: $90,000.00/yr - $110,000.00/yr The Opportunity
As a Legal Support Assistant, you will provide a variety of legal support and administrative duties for assigned attorneys and paralegals in our Real Estate practice group. You will be responsible for interacting with colleagues in a workforce setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters. The Day-To-Day
Draft addendums to real estate contracts. Schedule and coordinate real estate closings with attorneys, lenders and title company and brokers (if any). Order title / surveys and underlying title documents. Prepare escrow instructions. Create and maintain closing files and organize closing binders, assisting with closings by compiling signature pages and closing documents. Coordinate filing of real estate documents with clients. Inputs, revises and finalizes correspondence, memoranda and other legal documents. Drafts routine correspondence, memoranda and other documents. File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case “shell” documents for use by attorneys. Verify all attachments, exhibits and enclosures are included with transmittal letters/memos. Maintain good working relationships with clients. Review all incoming mail, distribute to teams as needed and upload to the DMS. Prepares documents and packages for mail, messenger and overnight delivery. Completes client/matter forms. Requests conflicts of interest checks. Opens new files. Maintains all client and general files. Conducts periodic review for possible storage of old files and prepares files to be closed. Prepare expense reports; edit attorneys’ CLE credits and process client billing. Coordinate and follow through on requests and projects with other support departments (e.g., word processing, receptionists, file/document clerks, office services). Provide overflow and absence coverage assistance as well as legal support assistant support for Legal Support Assistant Members’ attorneys. Maintain calendar, contacts and deadline reminder systems. Enters attorney time within deadlines, send time entry reminders and track entries. Works with docket and other teams to maintain accurate calendars. Assist billing coordinator and billing attorneys with client bill processing. Reviews and edits bills as necessary. Complete client/matter intake forms; request conflicts of interest checks; open new files and prepare files to be closed. Schedule appointment and make arrangements for meetings, conferences and travel. Screens telephone calls, listens to voicemail and records messages. Receives clients and visitors. Reviews and prints e-mail messages. Complete other duties and projects as assigned. You Have
4-7 years’ legal support experience required, Real Estate experience preferred. Bachelor's Degree preferred Knowledge of relevant firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems Demonstrates effective interpersonal and communication skills, both verbally and in writing Demonstrates close attention to detail Ability to handle sensitive matters and maintain confidentiality Ability to handle multiple assignments and shifting priorities Ability to organize and prioritize work Ability to work well in a demanding and fast-paced environment Ability to work independently as well as effectively within a team Demonstrates a commitment to quality of finished product What We Provide
Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals. Our professional staff are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence. Equal Employment Opportunity
Seyfarth Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law. For more information about EEO rights, please see the poster at the provided link. Location
San Francisco, CA
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