G and G Business Developments
Billing and Account Receivable Specialist
G and G Business Developments, Miami, Florida, us, 33222
Billing and Accounts Receivable Specialist
We are seeking a detail-oriented and organized Accounts Receivable Clerk to join our finance team. The ideal candidate will be responsible for managing incoming payments, maintaining accurate financial records, and ensuring compliance with accounting standards. This role requires a strong understanding of financial concepts and proficiency in various accounting software. The Accounts Receivable Clerk will play a crucial role in maintaining the financial health of our organization.
Responsibilities
Invoicing:
Generating and distributing accurate and timely invoices to customers for goods and services rendered.
Payment processing:
Recording and reconciling incoming payments to ensure proper allocation and maintain up-to-date records.
Collections:
Following up on overdue invoices through various communication channels, like email or phone, to secure timely payments.
Customer relationships:
Building and maintaining positive relationships with customers, especially when dealing with payment issues, to facilitate smooth transactions and minimize friction.
Reporting and analysis:
Generating reports on AR aging, cash flow, and other key performance indicators (KPIs) to provide insights into financial performance and identify areas for improvement.
Dispute resolution:
Investigating and resolving invoice discrepancies, billing errors, and other payment-related issues to ensure customer satisfaction and prompt payment.
Credit management:
Assisting in establishing and managing credit policies, assessing customer creditworthiness, and setting appropriate payment terms.
Collaboration:
Working effectively with other accounting and finance teams, like accounts payable, to ensure accurate financial records and seamless operations.
Software proficiency:
Utilizing accounting software like QuickBooks, SAP, Oracle, NetSuite, or specialized AR automation tools to streamline workflows and improve efficiency.
Using data entry to change paper records to a digital format
Organizing and updating digital or paper records
Calculating billing amounts, and printing and mailing bills when needed
Reminding customers about upcoming payments or past-due accounts
Making electronic or cash deposits to company bank accounts
Using software to send invoices and payment reminders electronically
Keeping accurate records of payments that they receive from customers
Creating reports for supervisors and providing digital or paper copies of records when requested
Skills
Attention to Detail & Accuracy:
Ensuring accuracy in invoicing, data entry, and record-keeping to prevent errors and discrepancies.
Problem-solving & Analytical Thinking:
Identifying and resolving billing issues, payment discrepancies, and other AR-related problems efficiently.
Time Management & Prioritization:
Managing multiple tasks, prioritizing urgent matters, and meeting deadlines for collections and reporting.
Customer Service:
Maintaining a customer-centric approach, even when addressing overdue payments, to preserve positive relationships.
Technical Proficiency:
Strong computer skills, including proficiency with accounting software and spreadsheet applications (like Excel), are essential for effective AR management.
Knowledge of Accounting Principles:
A solid understanding of accounting principles, accounts receivable procedures, and financial reconciliation is crucial for success in the role.
Job Type: Full-time
Pay: $58,000 per year
Benefits
401(k) matching
Health insurance
Life insurance
Paid time off
Vision insurance
Location
Miami, FL 33131 (Required)
Relocation
Miami, FL 33131: Relocate before starting work (Required)
Seniority level
Entry level
Employment type
Full-time
Job function
Accounting/Auditing and Finance
Note: This description reflects the current opening and may be subject to change.
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Responsibilities
Invoicing:
Generating and distributing accurate and timely invoices to customers for goods and services rendered.
Payment processing:
Recording and reconciling incoming payments to ensure proper allocation and maintain up-to-date records.
Collections:
Following up on overdue invoices through various communication channels, like email or phone, to secure timely payments.
Customer relationships:
Building and maintaining positive relationships with customers, especially when dealing with payment issues, to facilitate smooth transactions and minimize friction.
Reporting and analysis:
Generating reports on AR aging, cash flow, and other key performance indicators (KPIs) to provide insights into financial performance and identify areas for improvement.
Dispute resolution:
Investigating and resolving invoice discrepancies, billing errors, and other payment-related issues to ensure customer satisfaction and prompt payment.
Credit management:
Assisting in establishing and managing credit policies, assessing customer creditworthiness, and setting appropriate payment terms.
Collaboration:
Working effectively with other accounting and finance teams, like accounts payable, to ensure accurate financial records and seamless operations.
Software proficiency:
Utilizing accounting software like QuickBooks, SAP, Oracle, NetSuite, or specialized AR automation tools to streamline workflows and improve efficiency.
Using data entry to change paper records to a digital format
Organizing and updating digital or paper records
Calculating billing amounts, and printing and mailing bills when needed
Reminding customers about upcoming payments or past-due accounts
Making electronic or cash deposits to company bank accounts
Using software to send invoices and payment reminders electronically
Keeping accurate records of payments that they receive from customers
Creating reports for supervisors and providing digital or paper copies of records when requested
Skills
Attention to Detail & Accuracy:
Ensuring accuracy in invoicing, data entry, and record-keeping to prevent errors and discrepancies.
Problem-solving & Analytical Thinking:
Identifying and resolving billing issues, payment discrepancies, and other AR-related problems efficiently.
Time Management & Prioritization:
Managing multiple tasks, prioritizing urgent matters, and meeting deadlines for collections and reporting.
Customer Service:
Maintaining a customer-centric approach, even when addressing overdue payments, to preserve positive relationships.
Technical Proficiency:
Strong computer skills, including proficiency with accounting software and spreadsheet applications (like Excel), are essential for effective AR management.
Knowledge of Accounting Principles:
A solid understanding of accounting principles, accounts receivable procedures, and financial reconciliation is crucial for success in the role.
Job Type: Full-time
Pay: $58,000 per year
Benefits
401(k) matching
Health insurance
Life insurance
Paid time off
Vision insurance
Location
Miami, FL 33131 (Required)
Relocation
Miami, FL 33131: Relocate before starting work (Required)
Seniority level
Entry level
Employment type
Full-time
Job function
Accounting/Auditing and Finance
Note: This description reflects the current opening and may be subject to change.
#J-18808-Ljbffr