City of San Jose
Administrative Officer - Housing Department
City of San Jose, San Jose, California, United States, 95199
Overview
The Housing Department administers the City’s housing and homelessness response through strategic investments, program and regulatory administrations across 23 lines of business. The department continues to expand its service delivery and investment portfolio in the communities throughout San Jose, including over 1,000 shelter units under management, over 50,000 rent-stabilized units under regulatory management, a loan portfolio exceeding $700M for housing development, and an aggressive strategy to end unsheltered homelessness in the City of San Jose. The Housing Department is currently seeking to fill one (1) full-time Administrative Officer vacancy in the Administrative Division. Salary range:
$125,671.52 - $191,880.78 annually. This range includes an approximate five percent (5%) ongoing non-pensionable compensation. Actual salary shall be determined by the final candidate’s qualifications and experience. Position Details
The annual operating budget exceeds $20M with annual fund distribution of over $200M from federal, state, and local funding sources. The Administrative Officer reports to the Deputy Director for Public Affairs and provides support to the Director and other Deputy Directors through the administration of the budget, fiscal, procurement, human resources, information technology, and clerical functions, totaling 15 FTEs. The Administrative Officer is charged with cross-departmental coordination, including but not limited to the City Manager’s Office, Human Resources, Employee Relations, City Attorney’s Office, and City Auditor’s Office, and coordination with Santa Clara County Government and the U.S. Department of Housing and Urban Development. Due to the complexity, confidentiality, and scope of authority involved, we are seeking someone who is deadline driven, with the ability to plan, collaborate across multiple levels, and execute handling multiple assignments effectively. The candidate will have strong analytical skills and the ability to problem-solve. The candidate must demonstrate excellent interpersonal and communication skills, both verbal and written, critical thinking, and the ability to provide vision and strategic leadership to a large department in the management of all administrative processes, with an emphasis on budget and accounting. Education and Experience
Bachelor’s Degree in business administration, public administration or a related field and six (6) years of increasingly responsible experience in business management and/or administration, including at least two (2) years of experience supervising professional staff. Competencies (Ideal Candidate)
The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Job Expertise
- Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations. Customer Service
- Demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently using professional demeanor. Fiscal Management
- Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds, contracts, and procurements. Leadership
- Leads by example; demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment, allowing others to learn from mistakes; provides motivational supports and direction. Management
- Evaluates priorities to ensure the true top priorities are handled satisfactorily; sets clear goals for employees and the work unit. Project Management
- Ensures support for projects and implements agency goals and strategic objectives. Problem Solving
- Defines the problem, determines significance, collects information, and uses logic and intuition to arrive at decisions or solutions that achieve the desired outcome. Teamwork and Interpersonal Skills
- Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills. Communication Skills
- Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective listening skills and openness to others’ ideas. Selection Process:
The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to all the job-specific questions. You must answer all questions to be considered or your application may be deemed incomplete and withheld from further consideration. Applicants are expected to write their own essays/responses. Use of AI content in responses may result in removal from the hiring process. Only candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases may include one or more interviews. You will be prompted to answer the following job-specific questions during the online application process: Please describe your experience in public administration, human resources functions, and budget, including your work with capital and/or operating budgets. Include your specific role and responsibilities and provide an example of an accomplishment you achieved in respective areas. Please describe your direct supervising experience, including experience with performance management. Include the number of staff and the positions that you supervise(d). Please describe your experience in effectively planning workflow and managing multiple projects to deliver quality results in a timely manner. If you have questions about the duties of these positions, the selection or hiring processes, please contact Ginger Quijano at Ginger.Quijano@sanjoseca.gov.
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The Housing Department administers the City’s housing and homelessness response through strategic investments, program and regulatory administrations across 23 lines of business. The department continues to expand its service delivery and investment portfolio in the communities throughout San Jose, including over 1,000 shelter units under management, over 50,000 rent-stabilized units under regulatory management, a loan portfolio exceeding $700M for housing development, and an aggressive strategy to end unsheltered homelessness in the City of San Jose. The Housing Department is currently seeking to fill one (1) full-time Administrative Officer vacancy in the Administrative Division. Salary range:
$125,671.52 - $191,880.78 annually. This range includes an approximate five percent (5%) ongoing non-pensionable compensation. Actual salary shall be determined by the final candidate’s qualifications and experience. Position Details
The annual operating budget exceeds $20M with annual fund distribution of over $200M from federal, state, and local funding sources. The Administrative Officer reports to the Deputy Director for Public Affairs and provides support to the Director and other Deputy Directors through the administration of the budget, fiscal, procurement, human resources, information technology, and clerical functions, totaling 15 FTEs. The Administrative Officer is charged with cross-departmental coordination, including but not limited to the City Manager’s Office, Human Resources, Employee Relations, City Attorney’s Office, and City Auditor’s Office, and coordination with Santa Clara County Government and the U.S. Department of Housing and Urban Development. Due to the complexity, confidentiality, and scope of authority involved, we are seeking someone who is deadline driven, with the ability to plan, collaborate across multiple levels, and execute handling multiple assignments effectively. The candidate will have strong analytical skills and the ability to problem-solve. The candidate must demonstrate excellent interpersonal and communication skills, both verbal and written, critical thinking, and the ability to provide vision and strategic leadership to a large department in the management of all administrative processes, with an emphasis on budget and accounting. Education and Experience
Bachelor’s Degree in business administration, public administration or a related field and six (6) years of increasingly responsible experience in business management and/or administration, including at least two (2) years of experience supervising professional staff. Competencies (Ideal Candidate)
The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Job Expertise
- Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations. Customer Service
- Demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently using professional demeanor. Fiscal Management
- Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds, contracts, and procurements. Leadership
- Leads by example; demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment, allowing others to learn from mistakes; provides motivational supports and direction. Management
- Evaluates priorities to ensure the true top priorities are handled satisfactorily; sets clear goals for employees and the work unit. Project Management
- Ensures support for projects and implements agency goals and strategic objectives. Problem Solving
- Defines the problem, determines significance, collects information, and uses logic and intuition to arrive at decisions or solutions that achieve the desired outcome. Teamwork and Interpersonal Skills
- Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills. Communication Skills
- Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective listening skills and openness to others’ ideas. Selection Process:
The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to all the job-specific questions. You must answer all questions to be considered or your application may be deemed incomplete and withheld from further consideration. Applicants are expected to write their own essays/responses. Use of AI content in responses may result in removal from the hiring process. Only candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases may include one or more interviews. You will be prompted to answer the following job-specific questions during the online application process: Please describe your experience in public administration, human resources functions, and budget, including your work with capital and/or operating budgets. Include your specific role and responsibilities and provide an example of an accomplishment you achieved in respective areas. Please describe your direct supervising experience, including experience with performance management. Include the number of staff and the positions that you supervise(d). Please describe your experience in effectively planning workflow and managing multiple projects to deliver quality results in a timely manner. If you have questions about the duties of these positions, the selection or hiring processes, please contact Ginger Quijano at Ginger.Quijano@sanjoseca.gov.
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