San José State University
Administrative Analyst Specialist
San José State University, San Jose, California, United States, 95199
Overview
Job no:
550696
Work type:
Staff
Location:
San José The Administrative Analyst Specialist performs technical accounting, analytical, and administrative work of moderate complexity. The role compiles and analyzes financial and HR information (PeopleSoft), prepares budget and salary projection reports, and supports both the Occupational Therapy Master’s and Occupational Therapy Doctoral programs. Reporting to the Director of Resources and Operations. Key Responsibilities
Budget and Finance: Manage department accounts and funds; process transfers/payments; prepare projections and routine reports Scheduling: Build and publish course/room schedules (including summer/intersession) and monitor enrollments HR and Payroll: Support recruitments, appointments, evaluations, and reconcile payroll; maintain personnel records Purchasing and Travel: Coordinate requisitions, reimbursements, and vendor/Procurement requests Reporting and Compliance: Maintain accurate records and dashboards; ensure adherence to university policies and deadlines Operations and Coordination: Provide administrative support to the Chair; streamline processes; train faculty/staff on financial, HR, and scheduling systems Knowledge, Skills & Abilities
Ability to communicate with constituents in a professional and respectful manner Thorough knowledge of office methods, procedures and practices; English grammar, business writing, punctuation and spelling Ability to compose and appropriately format correspondence and reports Ability to make independent decisions and exercise sound judgment Working knowledge of software applications: word processing, spreadsheet, database management Ability to perform accurately in a detail-oriented environment Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques Ability to handle multiple work priorities, organize and plan work and projects Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies Ability to solve common and unique problems using reasoning and judgment to develop practical, thorough, and creative solutions Ability to establish and maintain effective working relationships within and outside of the work group Required Qualifications
A bachelor’s degree and/or equivalent training Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Preferred Qualifications
Two (2) years of related work and business office experience which involves the monitoring and coordination of administrative work through a system of internal procedures and controls Some office coordination experience Compensation
Classification: Administrative Analyst Specialist - Nonexempt Anticipated Hiring Range: $6,000/month - $6,584/month CSU Salary Range: $3,879/month - $7,488/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary. Application Procedure
Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period:
September 15, 2025 through September 29, 2025 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information
University Personnel contact information unavailable in this rendering; please refer to the official posting for updated details. Phone: 408-924-2252 Email: jobs@sjsu.edu CSU Vaccination Policy
The CSU strongly recommends that all individuals who access any in-person program or activity operated or controlled by the University follow COVID-19 vaccine recommendations and comply with other safety measures established by each campus. The system-wide policy can be found at the CSU policy site. Questions may be sent to jobs@sjsu.edu. Additional Information
Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment, which may be rescinded if the background check reveals disqualifying information or if it is discovered that the candidate knowingly withheld or falsified information. The standard background check includes criminal check, employment and education verification; additional checks may be required depending on the position. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU is not a sponsoring agency for staff or management positions. All San José State University employees are mandated reporters under the California Child Abuse and Neglect Reporting Act and must comply with CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident. Equal Employment Statement: San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, sex, sexual orientation, and veteran status. Title IX and other laws apply to all university programs and activities. Reasonable accommodation is provided for applicants with disabilities. Advertised: September 15, 2025 (9:00 AM) Pacific Daylight Time; Applications close: Open until filled.
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Job no:
550696
Work type:
Staff
Location:
San José The Administrative Analyst Specialist performs technical accounting, analytical, and administrative work of moderate complexity. The role compiles and analyzes financial and HR information (PeopleSoft), prepares budget and salary projection reports, and supports both the Occupational Therapy Master’s and Occupational Therapy Doctoral programs. Reporting to the Director of Resources and Operations. Key Responsibilities
Budget and Finance: Manage department accounts and funds; process transfers/payments; prepare projections and routine reports Scheduling: Build and publish course/room schedules (including summer/intersession) and monitor enrollments HR and Payroll: Support recruitments, appointments, evaluations, and reconcile payroll; maintain personnel records Purchasing and Travel: Coordinate requisitions, reimbursements, and vendor/Procurement requests Reporting and Compliance: Maintain accurate records and dashboards; ensure adherence to university policies and deadlines Operations and Coordination: Provide administrative support to the Chair; streamline processes; train faculty/staff on financial, HR, and scheduling systems Knowledge, Skills & Abilities
Ability to communicate with constituents in a professional and respectful manner Thorough knowledge of office methods, procedures and practices; English grammar, business writing, punctuation and spelling Ability to compose and appropriately format correspondence and reports Ability to make independent decisions and exercise sound judgment Working knowledge of software applications: word processing, spreadsheet, database management Ability to perform accurately in a detail-oriented environment Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques Ability to handle multiple work priorities, organize and plan work and projects Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies Ability to solve common and unique problems using reasoning and judgment to develop practical, thorough, and creative solutions Ability to establish and maintain effective working relationships within and outside of the work group Required Qualifications
A bachelor’s degree and/or equivalent training Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Preferred Qualifications
Two (2) years of related work and business office experience which involves the monitoring and coordination of administrative work through a system of internal procedures and controls Some office coordination experience Compensation
Classification: Administrative Analyst Specialist - Nonexempt Anticipated Hiring Range: $6,000/month - $6,584/month CSU Salary Range: $3,879/month - $7,488/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary. Application Procedure
Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period:
September 15, 2025 through September 29, 2025 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information
University Personnel contact information unavailable in this rendering; please refer to the official posting for updated details. Phone: 408-924-2252 Email: jobs@sjsu.edu CSU Vaccination Policy
The CSU strongly recommends that all individuals who access any in-person program or activity operated or controlled by the University follow COVID-19 vaccine recommendations and comply with other safety measures established by each campus. The system-wide policy can be found at the CSU policy site. Questions may be sent to jobs@sjsu.edu. Additional Information
Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment, which may be rescinded if the background check reveals disqualifying information or if it is discovered that the candidate knowingly withheld or falsified information. The standard background check includes criminal check, employment and education verification; additional checks may be required depending on the position. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU is not a sponsoring agency for staff or management positions. All San José State University employees are mandated reporters under the California Child Abuse and Neglect Reporting Act and must comply with CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident. Equal Employment Statement: San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, sex, sexual orientation, and veteran status. Title IX and other laws apply to all university programs and activities. Reasonable accommodation is provided for applicants with disabilities. Advertised: September 15, 2025 (9:00 AM) Pacific Daylight Time; Applications close: Open until filled.
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