Koniag Government Services
Records Management Specialist
Koniag Government Services, Huntsville, Alabama, United States, 35824
Koniag Information Technology Services (KITS), a Koniag Government Services company, is seeking a Records Management Specialist I to support our Army customer in Huntsville, Alabama. This position requires on-site presence in Huntsville, Alabama.
We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.
The Records Management Specialist I will be responsible for supporting the implementation and maintenance of effective records management practices across HQ AMC. This on-site role will focus on providing comprehensive records management support for Army Materiel Command (AMC) Headquarters, encompassing all phases of the records lifecycle. The ideal candidate will have experience with records management principles and practices, SharePoint Online, and federal records requirements.
Principal responsibilities will include but are not limited to:
Conduct thorough assessments of existing records management practices
Verify the appointment of records coordinators throughout the organization
Inventory physical records and document storage locations
Audit SharePoint Online (SPO) permissions and file plans
Confirm adherence to established records management policies and procedures
Develop or validate detailed inventories of all records, both physical and digital
Identify areas for improvement in records management processes
Implement the Army's standardized classification system within SharePoint Online
Organize records by mission set, record type, and sensitivity level
Ensure records are easily retrievable through proper organization and metadata
Maintain proper indexing of records and prevent commingling of different record types
Support the implementation of the Army's retention schedule
Apply appropriate retention labels to electronic records in SharePoint Online
Oversee timely and secure disposition of records according to retention schedules
Verify label accuracy prior to record deletion
Coordinate with HQDA for digitization of long-term records when necessary
Ensure quality control in the digitization process
Support proper archiving of digitized records within SharePoint Online
Assist in ensuring compliance with relevant regulations (HIPAA, FOIA/PA, etc.)
Help identify and mitigate risks related to data security, breaches, and loss of records
Support the development and delivery of tailored records management training
Provide ongoing customer support for records and publications management
Maintain records management support infrastructure (mailbox, Teams channels, etc.)
Assist with continuous monitoring of records management processes
Support the development of process improvement recommendations
Help maintain SharePoint Online libraries and related documentation
Collaborate closely with HQ AMC Records Coordinators
Education and Experience:
Required:
Associate's degree in Library Science, Information Management, or related field; Bachelor's degree preferred
1-3 years of experience in records management, information management, or related role
Experience with electronic document management systems (SharePoint preferred)
Familiarity with records lifecycle management principles and practices
Basic understanding of federal records requirements
Required Skills and Competencies:
Knowledge of records management principles and best practices
Experience with SharePoint Online document libraries and permissions
Understanding of records classification and organization methods
Familiarity with records retention concepts and practices
Basic knowledge of records disposition processes
Ability to inventory and catalog physical and electronic records
Experience creating and maintaining file plans
Understanding of metadata and its application in records management
Basic knowledge of relevant regulations (HIPAA, FOIA/PA, etc.)
Attention to detail and accuracy in records handling
Experience providing customer support for information management
Basic understanding of digitization processes and quality control
Ability to develop and deliver basic training materials
Good communication skills, both written and verbal
Organizational skills and ability to manage multiple priorities
Experience collaborating with various stakeholders
Basic understanding of information security concepts
Ability to follow established procedures and guidelines
Proficiency with Microsoft Office applications
Ability to obtain and maintain required security clearances
Willingness to work on-site in Huntsville, Alabama
Desired Skills and Competencies:
Bachelor's degree in Library Science, Information Management, or related field
Records management certification (CRM, IGP, or similar)
Experience working in Army or DoD records management
Knowledge of Army records management regulations and policies
Experience with Army records retention schedules
Familiarity with federal records management requirements
Background in information governance principles
Experience with SharePoint Online administration
Knowledge of Microsoft 365 retention policies and labels
Experience with records digitization projects
Understanding of risk management in records handling
Background in process improvement methodologies
Experience conducting records management audits
Familiarity with compliance monitoring for records programs
Knowledge of archival principles and practices
Experience with electronic records management tools beyond SharePoint
Our Equal Employment Opportunity Policy
The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, sex, sexual orientation, gender, or gender identity (except where gender is a bona fide occupational qualification), national origin, age, disability, military/veteran status, marital status, genetic information, or any other factor protected by law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits and all other privileges, terms, and conditions of employment.
The company is dedicated to seeking all qualified applicants. If you require accommodation to navigate or to apply for a position on our website, please contact Heaven Wood via e-mail at accommodations@koniag-gs.com or by calling 703-488-9377 to request accommodation.
Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit www.koniag-gs.com .
Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352
Job Details
Job Family
Administrative & Facilities Services
Pay Type
Salary
We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.
The Records Management Specialist I will be responsible for supporting the implementation and maintenance of effective records management practices across HQ AMC. This on-site role will focus on providing comprehensive records management support for Army Materiel Command (AMC) Headquarters, encompassing all phases of the records lifecycle. The ideal candidate will have experience with records management principles and practices, SharePoint Online, and federal records requirements.
Principal responsibilities will include but are not limited to:
Conduct thorough assessments of existing records management practices
Verify the appointment of records coordinators throughout the organization
Inventory physical records and document storage locations
Audit SharePoint Online (SPO) permissions and file plans
Confirm adherence to established records management policies and procedures
Develop or validate detailed inventories of all records, both physical and digital
Identify areas for improvement in records management processes
Implement the Army's standardized classification system within SharePoint Online
Organize records by mission set, record type, and sensitivity level
Ensure records are easily retrievable through proper organization and metadata
Maintain proper indexing of records and prevent commingling of different record types
Support the implementation of the Army's retention schedule
Apply appropriate retention labels to electronic records in SharePoint Online
Oversee timely and secure disposition of records according to retention schedules
Verify label accuracy prior to record deletion
Coordinate with HQDA for digitization of long-term records when necessary
Ensure quality control in the digitization process
Support proper archiving of digitized records within SharePoint Online
Assist in ensuring compliance with relevant regulations (HIPAA, FOIA/PA, etc.)
Help identify and mitigate risks related to data security, breaches, and loss of records
Support the development and delivery of tailored records management training
Provide ongoing customer support for records and publications management
Maintain records management support infrastructure (mailbox, Teams channels, etc.)
Assist with continuous monitoring of records management processes
Support the development of process improvement recommendations
Help maintain SharePoint Online libraries and related documentation
Collaborate closely with HQ AMC Records Coordinators
Education and Experience:
Required:
Associate's degree in Library Science, Information Management, or related field; Bachelor's degree preferred
1-3 years of experience in records management, information management, or related role
Experience with electronic document management systems (SharePoint preferred)
Familiarity with records lifecycle management principles and practices
Basic understanding of federal records requirements
Required Skills and Competencies:
Knowledge of records management principles and best practices
Experience with SharePoint Online document libraries and permissions
Understanding of records classification and organization methods
Familiarity with records retention concepts and practices
Basic knowledge of records disposition processes
Ability to inventory and catalog physical and electronic records
Experience creating and maintaining file plans
Understanding of metadata and its application in records management
Basic knowledge of relevant regulations (HIPAA, FOIA/PA, etc.)
Attention to detail and accuracy in records handling
Experience providing customer support for information management
Basic understanding of digitization processes and quality control
Ability to develop and deliver basic training materials
Good communication skills, both written and verbal
Organizational skills and ability to manage multiple priorities
Experience collaborating with various stakeholders
Basic understanding of information security concepts
Ability to follow established procedures and guidelines
Proficiency with Microsoft Office applications
Ability to obtain and maintain required security clearances
Willingness to work on-site in Huntsville, Alabama
Desired Skills and Competencies:
Bachelor's degree in Library Science, Information Management, or related field
Records management certification (CRM, IGP, or similar)
Experience working in Army or DoD records management
Knowledge of Army records management regulations and policies
Experience with Army records retention schedules
Familiarity with federal records management requirements
Background in information governance principles
Experience with SharePoint Online administration
Knowledge of Microsoft 365 retention policies and labels
Experience with records digitization projects
Understanding of risk management in records handling
Background in process improvement methodologies
Experience conducting records management audits
Familiarity with compliance monitoring for records programs
Knowledge of archival principles and practices
Experience with electronic records management tools beyond SharePoint
Our Equal Employment Opportunity Policy
The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, sex, sexual orientation, gender, or gender identity (except where gender is a bona fide occupational qualification), national origin, age, disability, military/veteran status, marital status, genetic information, or any other factor protected by law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits and all other privileges, terms, and conditions of employment.
The company is dedicated to seeking all qualified applicants. If you require accommodation to navigate or to apply for a position on our website, please contact Heaven Wood via e-mail at accommodations@koniag-gs.com or by calling 703-488-9377 to request accommodation.
Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit www.koniag-gs.com .
Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352
Job Details
Job Family
Administrative & Facilities Services
Pay Type
Salary