Concentric
Overview
Are you interested in joining an organization with a global reach? In a world of shifting threats, Concentric is your trusted ally. Powered by elite professionals from military, government, and intelligence backgrounds. If you are passionate about intelligence, risk analysis, threat management, executive protection, security operations, or business resiliency, Concentric may be the organization you’ve been searching for! Concentric is a risk consultancy specializing in delivering strategic security and intelligence services. We provide holistic, intelligent security solutions for private clients and corporations globally. Concentric offers strategic advisory services, risk assessments, physical protection, threat intelligence, open-source monitoring, program audits, secure embedded staffing, and training for security teams and intelligence analysts. Our ultimate goal is to be recognized as the most innovative, capable, and trusted Risk Management partner in the world, and we do this by following these core values: Integrity – Collaboration - Relationships – Excellence – Creativity - Results Join Us, Concentric - "Your World Secured" We are currently seeking to hire an
Executive Office Administrator
to join our client’s team directly in
Miami, Florida . Position Details
This is a full-time, on-site position. Workdays and hours are Monday through Friday, 9:00 a.m. to 5:00 p.m. Evening and weekend work may be required as job duties demand. Job Description
We are seeking a proactive and detail-oriented Executive Office Administrator to oversee the daily administrative, operational, and facility functions of our Miami Beach office. This role requires strong organizational skills, the ability to manage multiple priorities, and the professionalism to serve as the central resource for office services. The Executive Office Administrator will coordinate vendors, manage office resources, support HR and compliance processes, provide notary services, and ensure that the workplace runs smoothly and efficiently. Responsibilities
Office Services and Administration: Oversee daily office operations, including supplies, vendors, mail, couriers, and facility needs Serve as the first point of contact for staff and visitors, ensuring a professional office environment Manage communication flows: answering phones, handling correspondence, and directing inquiries Organize and maintain physical and electronic filing systems Manage office equipment, liaise with IT support providers, and coordinate repairs or upgrades Maintain compliance with office safety and regulatory requirements Support onboarding of new hires, including workspace setup and HR documentation Project and Event Coordination
Plan and coordinate internal meetings, training sessions, and company events Track office-related projects, ensuring deadlines and deliverables are met Assist with corporate communications and distribution of company-wide updates Financial and Reporting Support
Process invoices, vendor contracts, and expense reimbursements Maintain accurate records for office-related budgets and expenditures Assist with preparing administrative and compliance reports Notary Services
Serve as a commissioned Notary Public in Florida Witness and notarize official company and client documents in accordance with state requirements Maintain a notary log and ensure compliance with all notarial laws and standards Required Qualifications
Bachelor’s degree in Business Administration, Office Management, or related field preferred 5+ years of office administration, facilities, or operations experience Notary Public commission in the State of Florida (or ability to obtain within 60 days of start date) Strong organizational, problem-solving, and multitasking skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Experience with office management systems, HR support, or compliance documentation is a plus Excellent communication and interpersonal skills with a customer-service mindset Ability to maintain confidentiality and demonstrate professionalism at all times Ability to travel up to 5% of the time Preferred Qualifications
Bilingual fluency in English and Spanish strongly preferred Experience in high-end professional environments, family offices, or luxury service industries with exposure to executive-level clientele and confidential operations Advanced proficiency in office management software, project management tools, and financial tracking systems beyond Microsoft Office Background in vendor management, contract negotiation, and facilities coordination Professional certifications in office administration, project management (PMP), or facilities management, plus HR support and compliance experience Compensation & Benefits
Medical, dental, and vision insurance Paid time off and holidays Professional development and training opportunities Collaborative and supportive work environment in Miami Beach $85,000 - $95,000 USD Equal Opportunity and Privacy
Concentric and SPS Global acknowledge the systemic barriers in the security industry and are committed to diversity, equity, and inclusion. We are an equal opportunity employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Concentric Advisors and SPS Global are committed to protecting the privacy and security of all applicants. You can access our GDPR and CCPA policy on the career page.
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Are you interested in joining an organization with a global reach? In a world of shifting threats, Concentric is your trusted ally. Powered by elite professionals from military, government, and intelligence backgrounds. If you are passionate about intelligence, risk analysis, threat management, executive protection, security operations, or business resiliency, Concentric may be the organization you’ve been searching for! Concentric is a risk consultancy specializing in delivering strategic security and intelligence services. We provide holistic, intelligent security solutions for private clients and corporations globally. Concentric offers strategic advisory services, risk assessments, physical protection, threat intelligence, open-source monitoring, program audits, secure embedded staffing, and training for security teams and intelligence analysts. Our ultimate goal is to be recognized as the most innovative, capable, and trusted Risk Management partner in the world, and we do this by following these core values: Integrity – Collaboration - Relationships – Excellence – Creativity - Results Join Us, Concentric - "Your World Secured" We are currently seeking to hire an
Executive Office Administrator
to join our client’s team directly in
Miami, Florida . Position Details
This is a full-time, on-site position. Workdays and hours are Monday through Friday, 9:00 a.m. to 5:00 p.m. Evening and weekend work may be required as job duties demand. Job Description
We are seeking a proactive and detail-oriented Executive Office Administrator to oversee the daily administrative, operational, and facility functions of our Miami Beach office. This role requires strong organizational skills, the ability to manage multiple priorities, and the professionalism to serve as the central resource for office services. The Executive Office Administrator will coordinate vendors, manage office resources, support HR and compliance processes, provide notary services, and ensure that the workplace runs smoothly and efficiently. Responsibilities
Office Services and Administration: Oversee daily office operations, including supplies, vendors, mail, couriers, and facility needs Serve as the first point of contact for staff and visitors, ensuring a professional office environment Manage communication flows: answering phones, handling correspondence, and directing inquiries Organize and maintain physical and electronic filing systems Manage office equipment, liaise with IT support providers, and coordinate repairs or upgrades Maintain compliance with office safety and regulatory requirements Support onboarding of new hires, including workspace setup and HR documentation Project and Event Coordination
Plan and coordinate internal meetings, training sessions, and company events Track office-related projects, ensuring deadlines and deliverables are met Assist with corporate communications and distribution of company-wide updates Financial and Reporting Support
Process invoices, vendor contracts, and expense reimbursements Maintain accurate records for office-related budgets and expenditures Assist with preparing administrative and compliance reports Notary Services
Serve as a commissioned Notary Public in Florida Witness and notarize official company and client documents in accordance with state requirements Maintain a notary log and ensure compliance with all notarial laws and standards Required Qualifications
Bachelor’s degree in Business Administration, Office Management, or related field preferred 5+ years of office administration, facilities, or operations experience Notary Public commission in the State of Florida (or ability to obtain within 60 days of start date) Strong organizational, problem-solving, and multitasking skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Experience with office management systems, HR support, or compliance documentation is a plus Excellent communication and interpersonal skills with a customer-service mindset Ability to maintain confidentiality and demonstrate professionalism at all times Ability to travel up to 5% of the time Preferred Qualifications
Bilingual fluency in English and Spanish strongly preferred Experience in high-end professional environments, family offices, or luxury service industries with exposure to executive-level clientele and confidential operations Advanced proficiency in office management software, project management tools, and financial tracking systems beyond Microsoft Office Background in vendor management, contract negotiation, and facilities coordination Professional certifications in office administration, project management (PMP), or facilities management, plus HR support and compliance experience Compensation & Benefits
Medical, dental, and vision insurance Paid time off and holidays Professional development and training opportunities Collaborative and supportive work environment in Miami Beach $85,000 - $95,000 USD Equal Opportunity and Privacy
Concentric and SPS Global acknowledge the systemic barriers in the security industry and are committed to diversity, equity, and inclusion. We are an equal opportunity employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Concentric Advisors and SPS Global are committed to protecting the privacy and security of all applicants. You can access our GDPR and CCPA policy on the career page.
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