The Building People
Technical Administrative Support Specialist
The Building People, Seattle, Washington, us, 98127
Overview
The
Technical Administrative Support Specialist
provides full-time administrative and technical support for a federal facilities program. Based in Seattle, WA, this role also supports teams in Kansas City, MO, and Silver Spring, MD. Responsibilities include managing office operations, preparing correspondence and reports, maintaining project documentation, coordinating meetings and events, and supporting data reporting functions. This position is essential to ensuring effective office coordination, compliance with federal standards, and timely delivery of project information. Responsibilities
Manage office operations and support teams across locations. Prepare correspondence, reports, spreadsheets, and presentations. Maintain paper and electronic project office files. Maintain calendars, track action items, and support meeting coordination. Prepare monthly reports and process administrative documentation (mail, submittals, modifications, travel reimbursements). Ensure strong organizational skills and attention to detail. Demonstrate excellent written and verbal communication skills. Required Experience & Skills
Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Access, Outlook, Project). Experience preparing correspondence, reports, spreadsheets, and presentations. Ability to manage both paper and electronic project office files. Skilled in maintaining calendars, tracking action items, and supporting meeting coordination. Experience preparing monthly reports and processing administrative documentation (mail, submittals, modifications, travel reimbursements). Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Preferred Experience & Skills
Prior experience supporting Federal programs. Background in facilities or construction project support environments. Familiarity with office compliance processes, including adherence to government formatting and correspondence standards. Required Education
Bachelor's degree in Business Administration, Liberal Arts, or related field. Minimum GPA of 3.0 or higher from an accredited institution. Preferred Education
Master's degree in Business Administration, Project Management, or related field. Professional certifications in administrative or project support functions. Additional Information
Our positions may require a background screening and clearance directly from the Government. Telework arrangements are subject to change based on customer requirements. Competitive benefits for eligible employees include: Medical & Rx Dental Vision Flexible Spending Accounts 401(k) Retirement Plan Life Insurance/AD&D Long Term Disability and Short-Term Disability Paid Time Off Holiday Pay All positions require a background check after acceptance of our offer. The selected candidate will be eligible to begin employment before the background check has been finalized. However, continued employment will be contingent upon the results of your reference/background check from The Building People, LLC. Your position may require special credentialing, clearance, and access as a condition of employment. In the event the government or client does not sponsor or approve your clearance, it may result in termination of your employment. If you need a reasonable accommodation for any part of the employment process, please contact us by email at reasonableaccomodation@thebuildingpeople.com and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address. For more information, view the EEO is the Law Poster and Pay Transparency Statement.
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The
Technical Administrative Support Specialist
provides full-time administrative and technical support for a federal facilities program. Based in Seattle, WA, this role also supports teams in Kansas City, MO, and Silver Spring, MD. Responsibilities include managing office operations, preparing correspondence and reports, maintaining project documentation, coordinating meetings and events, and supporting data reporting functions. This position is essential to ensuring effective office coordination, compliance with federal standards, and timely delivery of project information. Responsibilities
Manage office operations and support teams across locations. Prepare correspondence, reports, spreadsheets, and presentations. Maintain paper and electronic project office files. Maintain calendars, track action items, and support meeting coordination. Prepare monthly reports and process administrative documentation (mail, submittals, modifications, travel reimbursements). Ensure strong organizational skills and attention to detail. Demonstrate excellent written and verbal communication skills. Required Experience & Skills
Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Access, Outlook, Project). Experience preparing correspondence, reports, spreadsheets, and presentations. Ability to manage both paper and electronic project office files. Skilled in maintaining calendars, tracking action items, and supporting meeting coordination. Experience preparing monthly reports and processing administrative documentation (mail, submittals, modifications, travel reimbursements). Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Preferred Experience & Skills
Prior experience supporting Federal programs. Background in facilities or construction project support environments. Familiarity with office compliance processes, including adherence to government formatting and correspondence standards. Required Education
Bachelor's degree in Business Administration, Liberal Arts, or related field. Minimum GPA of 3.0 or higher from an accredited institution. Preferred Education
Master's degree in Business Administration, Project Management, or related field. Professional certifications in administrative or project support functions. Additional Information
Our positions may require a background screening and clearance directly from the Government. Telework arrangements are subject to change based on customer requirements. Competitive benefits for eligible employees include: Medical & Rx Dental Vision Flexible Spending Accounts 401(k) Retirement Plan Life Insurance/AD&D Long Term Disability and Short-Term Disability Paid Time Off Holiday Pay All positions require a background check after acceptance of our offer. The selected candidate will be eligible to begin employment before the background check has been finalized. However, continued employment will be contingent upon the results of your reference/background check from The Building People, LLC. Your position may require special credentialing, clearance, and access as a condition of employment. In the event the government or client does not sponsor or approve your clearance, it may result in termination of your employment. If you need a reasonable accommodation for any part of the employment process, please contact us by email at reasonableaccomodation@thebuildingpeople.com and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address. For more information, view the EEO is the Law Poster and Pay Transparency Statement.
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