Quintairos, Prieto, Wood, & Boyer, P.A.
Overview
Quintairos, Prieto, Wood & Boyer, P.A., a multi-office national firm, has an immediate opening for a Billing Specialist to join our Miami Administrative Office. This is a full-time position with a competitive salary and benefits package offered. Job Summary
This position handles the billing activities for clients from initial matter intake through final bill production. This is a hands-on position that involves working collaboratively with clients and employees of a multi-office firm. Responsibilities
Prepare and submit monthly invoices to clients timely and accurately. Ensure all client guidelines, internal protocols and firm guidelines are followed during submission process. Ensure corrective action is in place for future submissions. Act as liaison between billing attorneys/clients\' staff/third party vendors assigned to electronic billing. Populate, maintain and update data for assigned clients in the firm\'s accounting database. Coordinate resubmission of invoices with any errors and, if necessary, contact third party vendors for assistance in resolving issues. Submit timekeeper setup and matter setup on e-bill website. Review clients\' guidelines and other written communication to remain compliant with the various requirements. Review billing memos, time and expenses for narrative corrections, transfers needed and miscellaneous maintenance, as well as finalizing the invoices. Coordinate and resolve billing issues for designated clients. Monitor billing progress including status reporting, work-in-progress, client, matter and timekeeper set-ups, and other key process aspects. Enter and modify time and expense records, generate reports including pre-bills and final bills. Monitor and resolve billing issues, including deductions, accounts receivable and client concerns; provide submission and problem-solving assistance where needed. Perform other duties as assigned. Qualifications
3+ years’ experience in a law firm Billing Department with high-volume/large-transaction work environment. Experience with law firm billing processes, specifically electronic billings. Proficiency in accounting software and Microsoft Office applications (Excel, Word, Outlook). Critical thinking, excellent communication and organizational skills, decisive judgment, and ability to work with minimal supervision. High School Diploma or equivalent. Physical Demands
This position is mostly sedentary and will require the employee to sit for extended periods. It may require standing, walking, bending, reaching, and occasional lifting of supplies and materials up to 20 pounds. Vision, hearing and speech are regularly required. Working Conditions
This job is located primarily in an indoor office environment with varying noise levels and temperatures. The employee may be interrupted from time to time. Benefits
Our firm offers competitive salaries and a comprehensive benefits package for full-time hourly employees, including medical, dental & vision insurance, employer-paid life insurance, employer-paid short-term disability insurance, a generous 401(k) plan match, paid vacation, and more. Benefit offerings for positions other than full-time may vary. The above statements are not intended to be an exhaustive list of all responsibilities and activities required of the position. They are intended to describe the general nature and level of work being performed for this job. Equal Opportunity
QPWB is an Equal Opportunity Employer seeking enthusiastic candidates eager to work in a fast-paced and challenging environment. For immediate consideration, qualified candidates should forward their resume. Get notified about new Billing Specialist jobs in Miami, FL.
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Quintairos, Prieto, Wood & Boyer, P.A., a multi-office national firm, has an immediate opening for a Billing Specialist to join our Miami Administrative Office. This is a full-time position with a competitive salary and benefits package offered. Job Summary
This position handles the billing activities for clients from initial matter intake through final bill production. This is a hands-on position that involves working collaboratively with clients and employees of a multi-office firm. Responsibilities
Prepare and submit monthly invoices to clients timely and accurately. Ensure all client guidelines, internal protocols and firm guidelines are followed during submission process. Ensure corrective action is in place for future submissions. Act as liaison between billing attorneys/clients\' staff/third party vendors assigned to electronic billing. Populate, maintain and update data for assigned clients in the firm\'s accounting database. Coordinate resubmission of invoices with any errors and, if necessary, contact third party vendors for assistance in resolving issues. Submit timekeeper setup and matter setup on e-bill website. Review clients\' guidelines and other written communication to remain compliant with the various requirements. Review billing memos, time and expenses for narrative corrections, transfers needed and miscellaneous maintenance, as well as finalizing the invoices. Coordinate and resolve billing issues for designated clients. Monitor billing progress including status reporting, work-in-progress, client, matter and timekeeper set-ups, and other key process aspects. Enter and modify time and expense records, generate reports including pre-bills and final bills. Monitor and resolve billing issues, including deductions, accounts receivable and client concerns; provide submission and problem-solving assistance where needed. Perform other duties as assigned. Qualifications
3+ years’ experience in a law firm Billing Department with high-volume/large-transaction work environment. Experience with law firm billing processes, specifically electronic billings. Proficiency in accounting software and Microsoft Office applications (Excel, Word, Outlook). Critical thinking, excellent communication and organizational skills, decisive judgment, and ability to work with minimal supervision. High School Diploma or equivalent. Physical Demands
This position is mostly sedentary and will require the employee to sit for extended periods. It may require standing, walking, bending, reaching, and occasional lifting of supplies and materials up to 20 pounds. Vision, hearing and speech are regularly required. Working Conditions
This job is located primarily in an indoor office environment with varying noise levels and temperatures. The employee may be interrupted from time to time. Benefits
Our firm offers competitive salaries and a comprehensive benefits package for full-time hourly employees, including medical, dental & vision insurance, employer-paid life insurance, employer-paid short-term disability insurance, a generous 401(k) plan match, paid vacation, and more. Benefit offerings for positions other than full-time may vary. The above statements are not intended to be an exhaustive list of all responsibilities and activities required of the position. They are intended to describe the general nature and level of work being performed for this job. Equal Opportunity
QPWB is an Equal Opportunity Employer seeking enthusiastic candidates eager to work in a fast-paced and challenging environment. For immediate consideration, qualified candidates should forward their resume. Get notified about new Billing Specialist jobs in Miami, FL.
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