State of Delaware
C/S Senior Administrative Specialist
State of Delaware, Los Angeles, California, United States
Introduction
Make a Difference with DHSS. Our mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and well-being, fostering self-sufficiency, and protecting vulnerable populations.
We offer numerous career opportunities and are dedicated to attracting and retaining highly talented individuals who are ready to make a difference in their community today.
Summary Statement
This position is responsible for the scanning and indexing of Vital Statistics and State clinic records into a web-based imaging system. Duties also include: researching requested archived medical records, working with the State clinics, providing training to the clinic staff, maintaining all current forms and procedures, and preparing records in accordance with policies established by the Division of Public Health and Delaware State Public Archives. Essential Functions
Serves as a liaison with internal and external contacts to coordinate various activities, respond to inquiries, and provide guidance and consultation on administrative matters. Creates formatted documents, generates and shares presentations, manages schedules, develops and manages spreadsheets, and maintains information in databases. Delivers excellent customer service in-person, electronically, or by written communication. Applies and explains agency services, laws, rules, regulations, standards, policies, and procedures. Creates and maintains record-keeping systems or logs to file, track, and retrieve documents or other information. Assists higher-level staff with decision making and monitoring of key operational/program indicators. Reviews, processes, and evaluates information for completeness, accuracy, and conformity with applicable laws, rules, and regulations. Drafts, manages, and distributes communications and other materials for public and/or internal use. Coordinates administrative elements of projects, including tracking timelines, scheduling, and documenting progress. Uses automated information systems and computer software to enter, update, modify, delete, retrieve, and report on data. Orders and maintains office supplies and equipment. Plans and coordinates meetings, hearings, or conferences and makes travel arrangements. Performs other related duties as required. Job Requirements
One year of experience in performing administrative specialist work. One year of experience in using standard computer software/applications. One year of experience in collecting, compiling, and evaluating data from multiple sources. Six months' experience in providing guidance and consultation to management, customers, and others on administrative matters. The State of Delaware is an Equal Opportunity employer and values a diverse workforce.
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This position is responsible for the scanning and indexing of Vital Statistics and State clinic records into a web-based imaging system. Duties also include: researching requested archived medical records, working with the State clinics, providing training to the clinic staff, maintaining all current forms and procedures, and preparing records in accordance with policies established by the Division of Public Health and Delaware State Public Archives. Essential Functions
Serves as a liaison with internal and external contacts to coordinate various activities, respond to inquiries, and provide guidance and consultation on administrative matters. Creates formatted documents, generates and shares presentations, manages schedules, develops and manages spreadsheets, and maintains information in databases. Delivers excellent customer service in-person, electronically, or by written communication. Applies and explains agency services, laws, rules, regulations, standards, policies, and procedures. Creates and maintains record-keeping systems or logs to file, track, and retrieve documents or other information. Assists higher-level staff with decision making and monitoring of key operational/program indicators. Reviews, processes, and evaluates information for completeness, accuracy, and conformity with applicable laws, rules, and regulations. Drafts, manages, and distributes communications and other materials for public and/or internal use. Coordinates administrative elements of projects, including tracking timelines, scheduling, and documenting progress. Uses automated information systems and computer software to enter, update, modify, delete, retrieve, and report on data. Orders and maintains office supplies and equipment. Plans and coordinates meetings, hearings, or conferences and makes travel arrangements. Performs other related duties as required. Job Requirements
One year of experience in performing administrative specialist work. One year of experience in using standard computer software/applications. One year of experience in collecting, compiling, and evaluating data from multiple sources. Six months' experience in providing guidance and consultation to management, customers, and others on administrative matters. The State of Delaware is an Equal Opportunity employer and values a diverse workforce.
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