Director Of Operations (Single Family Office)

The Director Of Operations will oversee and manage the day-to-day financial administration, tax and compliance, provider and vendor relations, estate and succession planning, property and philanthropic management, and legal and regulatory compliance for the family office. This role requires a highly organized professional with strong financial acumen and discretion to ensure the seamless execution of operational and financial responsibilities. Financial Administration Budgeting and Cash Flow Management Develop and monitor the family’s budget, ensuring all expenses are planned and tracked. Manage cash flow to ensure liquidity for ongoing obligations. Tracking Investment Costs Maintain detailed records of investment-related expenses, including fees, taxes, and other costs. Provide regular updates on total costs and net returns. Investment Reporting Compile reports on the family’s investment performance by consolidating data from the Chief Investment Officer (CIO) and investment managers. Present clear and accurate financial statements and investment summaries to the family. Tax Document Coordination (K-1 Follow-up) Ensure timely receipt and distribution of K-1 forms and other tax documents to accountants for accurate tax filing. Tax and Compliance Tax Planning and Compliance Oversee tax return preparation and filing, coordinating with tax advisors to ensure compliance. Review contracts and invoices for accuracy and adherence to legal and fiscal requirements. Provider and Vendor Management Sourcing and Managing Providers Identify and engage service providers, including legal advisors, tax consultants, and financial planners, to support the family’s needs. Monitor and evaluate provider performance to ensure alignment with expectations. Estate and Succession Planning Succession Planning and Estate Management Maintain detailed records of the family’s succession plans, including wills, trusts, and legal structures. Ensure estate planning documents are up to date and reflect the family’s current wishes. Administrative Duties Bill Payment and Record Keeping Manage the timely payment of invoices and expenses. Maintain organized and accurate records of financial transactions and communications. Property and Philanthropic Management Oversee the management of family properties, including bill payments, insurance, and record-keeping. Hire and supervise staff as needed for property maintenance and household services. Philanthropic Management Support the execution of the family’s philanthropic initiatives, ensuring proper tracking of charitable contributions for tax purposes. Manage the administration of family foundations and charitable trusts. Legal and Regulatory Compliance Ensure family operations comply with relevant laws and regulations. Coordinate with legal advisors to address any legal issues. Coordination and Communication Act as the central point of contact for all service providers, ensuring smooth communication and coordination. Facilitate communication between family members and external advisors, keeping all parties informed and aligned.

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