University of Miami
The Department of Otolaryngology is currently seeking a full-time Sr. Project Coordinator to work in Miami, FL. The Senior Project Coordinator coordinates project activities to ensure projects are on schedule. This role provides administrative and logistical support including meeting arrangement, progress tracking, and documentation. In addition, this job also prepares comprehensive action plans that detail available resources, timeframes, and budgets for projects.
CORE JOB FUNCTIONS
Assists with the assignment of tasks to internal teams to include schedule management. Assists with budget preparation and tracks all project-related expenditures. Monitors project progress and addresses any issues that arise. Assists with the identification of completion shortfalls. Acts as the point of contact and communicates the project status to relevant stakeholders. Communicates timeline changes and new information to project team. Creates and maintains comprehensive project documentation, plans, and reports. Ensures all needed documentation is current and properly filed and stored. Ensures adherence to standards and requirements by reviewing project objectives against deliverables. Organizes, attends, and participates in project meetings. Prepares necessary presentation materials for project meetings. Records minutes and takes detailed notes during meetings. Evaluates current procedures and recommends changes to improve the efficiency of planning and scheduling of projects. Adheres to University and unit-level policy and procedures and safeguards University assets. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary. CORE QUALIFICATIONS
High school diploma or equivalent Minimum 3 years of relevant experience Knowledge, Skills, and Attitudes:
Ability to communicate effectively in both oral and written form. Ability to maintain effective interpersonal relationships. Ability to work independently and/or in a collaborative environment. Ability to accurately prepare and maintain records, files, reports, and correspondence. Ability to understand and follow instructions. Skill in completing assignments accurately and with attention to detail. Ability to manage a budget and work within the constraints of that budget. Ability to process and handle confidential information with discretion. Proficiency in computer software (i.e., Microsoft Office). DEPARTMENT ADDENDUM
Department Specific Functions
Supports Senior Administrative Officer and Director Level team Processes HR transactions in Workday; Supports recruitment efforts May represent department at Facility project meetings. Manage projects independently. Adhere to timelines. Manage calendar of the SAO and staffs meetings for the purpose of creating minutes, and to ensure all projects are on track. Thoughtfully consider resources to determine which will best and most efficiently serve the project. Prepares materials as needed for meetings and projects. Travel may be required. Other duties as assigned. The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission, and more. The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.
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Assists with the assignment of tasks to internal teams to include schedule management. Assists with budget preparation and tracks all project-related expenditures. Monitors project progress and addresses any issues that arise. Assists with the identification of completion shortfalls. Acts as the point of contact and communicates the project status to relevant stakeholders. Communicates timeline changes and new information to project team. Creates and maintains comprehensive project documentation, plans, and reports. Ensures all needed documentation is current and properly filed and stored. Ensures adherence to standards and requirements by reviewing project objectives against deliverables. Organizes, attends, and participates in project meetings. Prepares necessary presentation materials for project meetings. Records minutes and takes detailed notes during meetings. Evaluates current procedures and recommends changes to improve the efficiency of planning and scheduling of projects. Adheres to University and unit-level policy and procedures and safeguards University assets. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary. CORE QUALIFICATIONS
High school diploma or equivalent Minimum 3 years of relevant experience Knowledge, Skills, and Attitudes:
Ability to communicate effectively in both oral and written form. Ability to maintain effective interpersonal relationships. Ability to work independently and/or in a collaborative environment. Ability to accurately prepare and maintain records, files, reports, and correspondence. Ability to understand and follow instructions. Skill in completing assignments accurately and with attention to detail. Ability to manage a budget and work within the constraints of that budget. Ability to process and handle confidential information with discretion. Proficiency in computer software (i.e., Microsoft Office). DEPARTMENT ADDENDUM
Department Specific Functions
Supports Senior Administrative Officer and Director Level team Processes HR transactions in Workday; Supports recruitment efforts May represent department at Facility project meetings. Manage projects independently. Adhere to timelines. Manage calendar of the SAO and staffs meetings for the purpose of creating minutes, and to ensure all projects are on track. Thoughtfully consider resources to determine which will best and most efficiently serve the project. Prepares materials as needed for meetings and projects. Travel may be required. Other duties as assigned. The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission, and more. The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.
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