The Salvation Army USA Central Territory
Property Management - Business System Specialist
The Salvation Army USA Central Territory, Chicago, Illinois, United States, 60290
Overview
Property Management – Business System Specialist, The Salvation Army North & Central Illinois Division. Location/Dept: Property Department. Reports to: Director of Property and Insurance. FLSA: Non Exempt. Status type: RFT. Pay range: $24.43-$29.32/hr. Responsibilities
Organizes schedules and manages flow of work within or between NCI Corps, Facilities and Institutions. Reviews master schedule and work orders, establishes priorities, and adjusts schedule according to projects, work order specifications, established priorities, and availability or capability of workers, parts, material, machines, and equipment. Follow-up with the Centers regarding completion of Preventive Maintenance items. Distributes work orders denoting number, type, and proposed completion date. Reschedules identical processes to eliminate duplicate setups. Compiles reports concerning progress of work and downtime due to failures of machines and equipment to apprise planning personnel of delays. Uses computer system to track schedule, work progress, and locate production units. Develops and manages database synchronization between database environments. Develops and maintains procedures to ensure uniformity throughout the NCI Division Properties. Provides ongoing support and training of the Archibus system throughout the NCI Division. Assists in the development of Capital budgets for the replacement of equipment. Incorporates Chesterfield Risk reports into Archibus. Ensures Centers are OSHA compliant according to Chesterfield and THQ Risk management guidelines. Performs quarterly quality audits of selected facilities to better ensure operational expectations. Reporting relationships
This position reports to the Director of Property and Insurance. Interacts with THQ, Corps Officers and other stakeholders; represents The Salvation Army and its mission in these contacts. Performance measures
Evaluation based on achievement of outcomes. Timeliness and accuracy of goals; 30-, 60-, and 90-day performance reviews. Education/Experience
Bachelor’s degree in business preferred. Minimum of 5 years’ experience in Property or Facility Management. Minimum of 4 years software and/or technical training experience. Familiarity with CMMS software. Knowledge of Office 365. Strong computer skills. Valid driver’s license/MVR clearance. Bi-lingual (Spanish-English) is a plus. Competencies
Willing to promote the mission of The Salvation Army. Strong communication and interpersonal skills. Ability to speak, write and understand English for effective communication with leadership and field personnel. Strong technical background and problem-solving skills. Team player, self-starter, and able to follow through with assignments until completion. Positive attitude and flexibility with changing priorities. Excellent presentation skills; comfortable in group settings. Position limitations
Commit Army resources only as allocated or approved. Keep the Director of Property and Insurance informed on critical issues. Adhere to all policies and procedures in fulfilling responsibilities. Physical Demands/Work Environment
Light physical work; ability to sit for extended periods. Ability to stand for long periods when conducting seminars. Frequent use of standard office equipment and a PC. Program environment with moderate to high noise level, including outdoor camp environments. Some weekend and evening work and travel throughout the division may be required. Maintain positive work atmosphere and respectful, professional communication with co-workers and donors. The Salvation Army Mission Statement: The Salvation Army is an international movement working to preach the gospel of Jesus Christ and to meet human needs in His name.
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Property Management – Business System Specialist, The Salvation Army North & Central Illinois Division. Location/Dept: Property Department. Reports to: Director of Property and Insurance. FLSA: Non Exempt. Status type: RFT. Pay range: $24.43-$29.32/hr. Responsibilities
Organizes schedules and manages flow of work within or between NCI Corps, Facilities and Institutions. Reviews master schedule and work orders, establishes priorities, and adjusts schedule according to projects, work order specifications, established priorities, and availability or capability of workers, parts, material, machines, and equipment. Follow-up with the Centers regarding completion of Preventive Maintenance items. Distributes work orders denoting number, type, and proposed completion date. Reschedules identical processes to eliminate duplicate setups. Compiles reports concerning progress of work and downtime due to failures of machines and equipment to apprise planning personnel of delays. Uses computer system to track schedule, work progress, and locate production units. Develops and manages database synchronization between database environments. Develops and maintains procedures to ensure uniformity throughout the NCI Division Properties. Provides ongoing support and training of the Archibus system throughout the NCI Division. Assists in the development of Capital budgets for the replacement of equipment. Incorporates Chesterfield Risk reports into Archibus. Ensures Centers are OSHA compliant according to Chesterfield and THQ Risk management guidelines. Performs quarterly quality audits of selected facilities to better ensure operational expectations. Reporting relationships
This position reports to the Director of Property and Insurance. Interacts with THQ, Corps Officers and other stakeholders; represents The Salvation Army and its mission in these contacts. Performance measures
Evaluation based on achievement of outcomes. Timeliness and accuracy of goals; 30-, 60-, and 90-day performance reviews. Education/Experience
Bachelor’s degree in business preferred. Minimum of 5 years’ experience in Property or Facility Management. Minimum of 4 years software and/or technical training experience. Familiarity with CMMS software. Knowledge of Office 365. Strong computer skills. Valid driver’s license/MVR clearance. Bi-lingual (Spanish-English) is a plus. Competencies
Willing to promote the mission of The Salvation Army. Strong communication and interpersonal skills. Ability to speak, write and understand English for effective communication with leadership and field personnel. Strong technical background and problem-solving skills. Team player, self-starter, and able to follow through with assignments until completion. Positive attitude and flexibility with changing priorities. Excellent presentation skills; comfortable in group settings. Position limitations
Commit Army resources only as allocated or approved. Keep the Director of Property and Insurance informed on critical issues. Adhere to all policies and procedures in fulfilling responsibilities. Physical Demands/Work Environment
Light physical work; ability to sit for extended periods. Ability to stand for long periods when conducting seminars. Frequent use of standard office equipment and a PC. Program environment with moderate to high noise level, including outdoor camp environments. Some weekend and evening work and travel throughout the division may be required. Maintain positive work atmosphere and respectful, professional communication with co-workers and donors. The Salvation Army Mission Statement: The Salvation Army is an international movement working to preach the gospel of Jesus Christ and to meet human needs in His name.
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