The Salvation Army USA Central Territory
Property Management - Business System Specialist
The Salvation Army USA Central Territory, Chicago, Illinois, United States, 60290
THE SALVATION ARMY
NORTH & CENTRAL ILLINOIS DIVISION
Divisional Headquarters
JOB DESCRIPTION
JOB TITLE:
Property Management - Business System Specialist LOCATION/DEPT:
Property Department REPORTS TO:
Director of Property and Insurance FLSA CATEGORY:
Non Exempt STATUS TYPE:
RFT PAY GRADE:
206 PAY RANGE:
$24.43-$29.32 OUTCOMES
The Business System Specialist plays a crucial role in organizing and tracking the flow of work within or between North and Central Illinois Divisional Headquarters, Corps, Institutions, and Facilities. This position involves reviewing master schedules and work orders, establishing priorities, and making necessary adjustments based on project requirements, work order specifications, resource availability, and equipment capabilities. The Business System Specialist is responsible for distributing work orders, specifying the number, type, and proposed completion date for each task. ESSENTIAL DUTIES AND RESPONSIBILITIES
Organizes schedules and manages flow of work within or between NCI Corps, Facilities, and Institutions. Reviews master schedule and work orders, establishes priorities, and adjusts schedule according to projects, work order specifications, established priorities, and availability or capability of workers, parts, material, machines, and equipment. Follow-up with the Centers regarding completion of Preventive Maintenance items. Distributes work orders denoting number, type, and proposed completion date. Reschedules identical processes to eliminate duplicate setups. Compiles reports concerning progress of work and downtime due to failures of machines and equipment to apprise planning personnel of delays. Uses computer system to track schedule, work progress, and locate production units. Develops and manages database synchronization between database environments. Develops and maintains procedures to ensure uniformity throughout the NCI Division Properties. Provides ongoing support and training of the Archibus system throughout the NCI Division. Assists in the development of Capital budgets for the replacement of equipment. Incorporates Chesterfield Risk reports into Archibus. Ensures Centers are OSHA compliant according to Chesterfield and THQ Risk management guidelines. Performs quarterly quality audits of selected facilities to ensure operational standards. REPORTING RELATIONSHIPS
This position reports to the Director of Property and Insurance. The individual interacts with a wide range of contacts within and outside The Salvation Army, including THQ, Corps Officers, and members, acting as a representative of the organization and its mission. PERFORMANCE MEASUREMENTS
Effectiveness in achieving position outcomes. Timeliness and accuracy in accomplishing goals. Performance reviews at 30, 60, and 90 days. EDUCATION/EXPERIENCE
Bachelor's degree in business preferred. Minimum of 5 years' experience in Property or Facility Management. Minimum of 4 years software and/or technical training experience. Familiarity with CMMS software. Knowledge of Office 365. Strong computer skills. Valid Driver's license/MVR clearance. Bi-lingual (Spanish-English) a plus. COMPETENCIES
Willingness to promote The Salvation Army mission. Strong communication and interpersonal skills. Effective speaking, writing, and understanding of English. Strong technical background and problem-solving skills. Team player, self-starter, and diligent in completing assignments. Positive attitude and flexibility with changing priorities. Excellent presentation skills, comfortable in group settings. POSITION LIMITATIONS
Will only commit Army resources that are allocated or approved. Keep the Director informed of critical issues. Adhere to all policies and procedures. PHYSICAL DEMANDS/WORK ENVIRONMENT
Light physical work required. Extended sitting, standing for seminars, and frequent use of office equipment. Work environment includes moderate to high noise levels and outdoor settings. May require weekend and evening work. Some travel throughout the division. Maintain positive relationships and uphold the organization’s mission and values. THE SALVATION ARMY MISSION STATEMENT
The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name with
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NORTH & CENTRAL ILLINOIS DIVISION
Divisional Headquarters
JOB DESCRIPTION
JOB TITLE:
Property Management - Business System Specialist LOCATION/DEPT:
Property Department REPORTS TO:
Director of Property and Insurance FLSA CATEGORY:
Non Exempt STATUS TYPE:
RFT PAY GRADE:
206 PAY RANGE:
$24.43-$29.32 OUTCOMES
The Business System Specialist plays a crucial role in organizing and tracking the flow of work within or between North and Central Illinois Divisional Headquarters, Corps, Institutions, and Facilities. This position involves reviewing master schedules and work orders, establishing priorities, and making necessary adjustments based on project requirements, work order specifications, resource availability, and equipment capabilities. The Business System Specialist is responsible for distributing work orders, specifying the number, type, and proposed completion date for each task. ESSENTIAL DUTIES AND RESPONSIBILITIES
Organizes schedules and manages flow of work within or between NCI Corps, Facilities, and Institutions. Reviews master schedule and work orders, establishes priorities, and adjusts schedule according to projects, work order specifications, established priorities, and availability or capability of workers, parts, material, machines, and equipment. Follow-up with the Centers regarding completion of Preventive Maintenance items. Distributes work orders denoting number, type, and proposed completion date. Reschedules identical processes to eliminate duplicate setups. Compiles reports concerning progress of work and downtime due to failures of machines and equipment to apprise planning personnel of delays. Uses computer system to track schedule, work progress, and locate production units. Develops and manages database synchronization between database environments. Develops and maintains procedures to ensure uniformity throughout the NCI Division Properties. Provides ongoing support and training of the Archibus system throughout the NCI Division. Assists in the development of Capital budgets for the replacement of equipment. Incorporates Chesterfield Risk reports into Archibus. Ensures Centers are OSHA compliant according to Chesterfield and THQ Risk management guidelines. Performs quarterly quality audits of selected facilities to ensure operational standards. REPORTING RELATIONSHIPS
This position reports to the Director of Property and Insurance. The individual interacts with a wide range of contacts within and outside The Salvation Army, including THQ, Corps Officers, and members, acting as a representative of the organization and its mission. PERFORMANCE MEASUREMENTS
Effectiveness in achieving position outcomes. Timeliness and accuracy in accomplishing goals. Performance reviews at 30, 60, and 90 days. EDUCATION/EXPERIENCE
Bachelor's degree in business preferred. Minimum of 5 years' experience in Property or Facility Management. Minimum of 4 years software and/or technical training experience. Familiarity with CMMS software. Knowledge of Office 365. Strong computer skills. Valid Driver's license/MVR clearance. Bi-lingual (Spanish-English) a plus. COMPETENCIES
Willingness to promote The Salvation Army mission. Strong communication and interpersonal skills. Effective speaking, writing, and understanding of English. Strong technical background and problem-solving skills. Team player, self-starter, and diligent in completing assignments. Positive attitude and flexibility with changing priorities. Excellent presentation skills, comfortable in group settings. POSITION LIMITATIONS
Will only commit Army resources that are allocated or approved. Keep the Director informed of critical issues. Adhere to all policies and procedures. PHYSICAL DEMANDS/WORK ENVIRONMENT
Light physical work required. Extended sitting, standing for seminars, and frequent use of office equipment. Work environment includes moderate to high noise levels and outdoor settings. May require weekend and evening work. Some travel throughout the division. Maintain positive relationships and uphold the organization’s mission and values. THE SALVATION ARMY MISSION STATEMENT
The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name with
#J-18808-Ljbffr