Davis Polk & Wardwell LLP
Overview
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Client Accounts Coordinator
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Davis Polk & Wardwell LLP Davis Polk & Wardwell LLP (including its associated entities) is an elite global law firm with world-class practices across the board. Clients rely on Davis Polk for challenging legal and business matters. Our approximately 1,000 lawyers in 10 offices collaborate to deliver exceptional service, sophisticated advice and practical solutions. Visit davispolk.com. Position Summary
The Client Accounts Coordinator manages the billing, collections and related reporting for assigned billing attorneys. This includes working with the attorney’s administrative assistant to produce, edit and submit invoices in accordance with fully executed engagement letters, billing guidelines and/or outside counsel policies. Essential Duties And Responsibilities
Responsible for producing prebills and ad-hoc reports both on-demand and periodically (monthly, quarterly or on-completion) Oversee the process of editing and finalizing draft bills based on attorney instruction and client guidelines; provide appropriate documents and information as necessary Conduct regular meetings with attorneys and administrative assistants to review and discuss client inventory; provide updated system comments regarding unbilled fees and aged balances Cross-train and work with colleagues to provide coverage and support in addressing inquiries and issues for attorneys and clients Prepare and submit invoices via 3rd party e-billing system while meeting client requirements; investigate and resolve issues that cause delays or prevent successful submission Review outstanding receivables and work with the Collections & Appeals Team to contact clients regarding past due balances Assist with testing and documentation of new processes and applications related to client account billing Respond to various billing related inquiries from attorneys, clients and management accurately and in a timely manner Qualifications/Position Requirements
Strong mathematical aptitude Ability to manage a varied workload and meet deadlines Must be punctual and reliable Proficient in MS Excel, Outlook and other applications as needed Strong interpersonal skills Must be able to work with minimal supervision Must be able to work collaboratively with lawyers and staff, demonstrating strong teamwork and a positive attitude Excellent written and verbal communication skills Ensure confidentiality of all the firm’s and clients’ documentation and information Education And/or Experience
Bachelor’s degree from four-year college or university (preferred) Minimum of 3 years experience at a major law firm Experience with Aderant Expert or an equivalent accounting system such as Elite or 3E Knowledge of various eBilling applications or vendor sites such as eHub, BillBlast, Tymetrix, Serengeti, Collaborati, CounselGo, CounselLink and Passport Compensation
The expected base salary for this position is $90,000 - $110,000. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, anticipated assignment, and where applicable, licensure or certifications obtained. Market and organizational factors are also considered. Davis Polk offers a competitive salary and comprehensive benefits package. Seniority level
Mid-Senior level Employment type
Full-time Job function
Sales and Business Development Industries
Law Practice
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Join to apply for the
Client Accounts Coordinator
role at
Davis Polk & Wardwell LLP Davis Polk & Wardwell LLP (including its associated entities) is an elite global law firm with world-class practices across the board. Clients rely on Davis Polk for challenging legal and business matters. Our approximately 1,000 lawyers in 10 offices collaborate to deliver exceptional service, sophisticated advice and practical solutions. Visit davispolk.com. Position Summary
The Client Accounts Coordinator manages the billing, collections and related reporting for assigned billing attorneys. This includes working with the attorney’s administrative assistant to produce, edit and submit invoices in accordance with fully executed engagement letters, billing guidelines and/or outside counsel policies. Essential Duties And Responsibilities
Responsible for producing prebills and ad-hoc reports both on-demand and periodically (monthly, quarterly or on-completion) Oversee the process of editing and finalizing draft bills based on attorney instruction and client guidelines; provide appropriate documents and information as necessary Conduct regular meetings with attorneys and administrative assistants to review and discuss client inventory; provide updated system comments regarding unbilled fees and aged balances Cross-train and work with colleagues to provide coverage and support in addressing inquiries and issues for attorneys and clients Prepare and submit invoices via 3rd party e-billing system while meeting client requirements; investigate and resolve issues that cause delays or prevent successful submission Review outstanding receivables and work with the Collections & Appeals Team to contact clients regarding past due balances Assist with testing and documentation of new processes and applications related to client account billing Respond to various billing related inquiries from attorneys, clients and management accurately and in a timely manner Qualifications/Position Requirements
Strong mathematical aptitude Ability to manage a varied workload and meet deadlines Must be punctual and reliable Proficient in MS Excel, Outlook and other applications as needed Strong interpersonal skills Must be able to work with minimal supervision Must be able to work collaboratively with lawyers and staff, demonstrating strong teamwork and a positive attitude Excellent written and verbal communication skills Ensure confidentiality of all the firm’s and clients’ documentation and information Education And/or Experience
Bachelor’s degree from four-year college or university (preferred) Minimum of 3 years experience at a major law firm Experience with Aderant Expert or an equivalent accounting system such as Elite or 3E Knowledge of various eBilling applications or vendor sites such as eHub, BillBlast, Tymetrix, Serengeti, Collaborati, CounselGo, CounselLink and Passport Compensation
The expected base salary for this position is $90,000 - $110,000. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, anticipated assignment, and where applicable, licensure or certifications obtained. Market and organizational factors are also considered. Davis Polk offers a competitive salary and comprehensive benefits package. Seniority level
Mid-Senior level Employment type
Full-time Job function
Sales and Business Development Industries
Law Practice
#J-18808-Ljbffr