Longwood University
The City of Eugene Public Works Administration Division is seeking a qualified individual to support the division in various areas, including providing financial support, creating communication materials, and supporting the Public Works Executive Director.
This role will perform complex and specialized administrative support duties in the Public Works Administration office, requiring advanced administrative support skills and a thorough understanding of department programs, processes, and procedures.
Examples of Duties Performed
Provides administrative support to the Executive & Division Management, Financial Services, Public Information & Graphics Services, Stormwater Education, and Human Resource work sections. May provide backup support to the PW Executive Director and the PW Administration Division Manager. Provides customer service to the public and other employees, explaining complex processes and requirements. Processes accounts payable and receivable, enters information into financial systems, and monitors financial processes and payments. Develops and maintains complex manual and computerized record keeping systems for department or specialized program records. Assists with processing contracts, forms, notices, orders, or materials required for program area functions. Supports members of division leadership with scheduling, document tracking, and other assigned tasks. Minimum Qualifications
Three years of increasingly responsible and skilled experience in providing clerical and administrative support duties. High school diploma or G.E.D. equivalent. Post-secondary course work in office assistant or administrative assistant areas desirable. Course work in bookkeeping may be required for specific positions.
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Provides administrative support to the Executive & Division Management, Financial Services, Public Information & Graphics Services, Stormwater Education, and Human Resource work sections. May provide backup support to the PW Executive Director and the PW Administration Division Manager. Provides customer service to the public and other employees, explaining complex processes and requirements. Processes accounts payable and receivable, enters information into financial systems, and monitors financial processes and payments. Develops and maintains complex manual and computerized record keeping systems for department or specialized program records. Assists with processing contracts, forms, notices, orders, or materials required for program area functions. Supports members of division leadership with scheduling, document tracking, and other assigned tasks. Minimum Qualifications
Three years of increasingly responsible and skilled experience in providing clerical and administrative support duties. High school diploma or G.E.D. equivalent. Post-secondary course work in office assistant or administrative assistant areas desirable. Course work in bookkeeping may be required for specific positions.
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