City of Eugene
Administrative Specialist, Senior (Finance)
City of Eugene, Eugene, Oregon, United States, 97403
Overview
This position provides high-level administrative support to the Finance Section in the Finance & Administration Division of the Eugene Police Department. The role is part of a positive, productive, detail-oriented team that delivers exemplary customer service to staff and the community. Responsibilities include customer service, word processing, accounts payable, accounts receivable, journal entries, data entry, and support to department staff. The position is the initial point of contact for internal and external customers of the Finance unit. Application deadline:
Sunday, October 12, 2025 at 5 p.m. P.T. |
Accepting Online Applications Only Classification:
Administrative Specialist, Senior Salary:
$27.46 - $34.21 hourly / $57,116.80 - $71,156.80 annually The City of Eugene determines starting pay within the range based on relevant education and experience as provided by the applicant in their application materials. This process is consistent with the
Oregon Equal Pay Act (OEPA) . Department, Division:
Police, Finance & Administration Division Union Representation:
American Federation of State, County and Municipal Employees (AFSCME) Work Location:
Eugene Police Department, 300 Country Club Road, Eugene, OR 97401. Must reside in the State of Oregon and be able to report onsite in Eugene, Oregon for work to meet business needs. Schedule:
Monday - Friday, 8:00 a.m. – 5:00 p.m. with occasional weekends and evenings per business need. Benefits:
The City of Eugene offers robust and competitive benefits. For more information, see the Benefits Tab or view
benefits summaries
and
employee benefits . Responsibilities
Accounting/Finance:
Processes accounts payable and receivable; processes payment requests, reimbursements, and travel/training packets; reconciles procurement cards; enters information into financial systems; monitors and tracks financial processes and payments; processes purchase orders and requisitions; assigns appropriate codes to transactions; may assist with budget preparation and monitoring. Sets up and maintains computerized files to track data and/or equipment; maintains complex computerized record keeping systems; maintains records and documentation. Coordinates, compiles, and evaluates data to create regular and specialized financial reports; maintains follow-up system on reports requiring action. Serves as petty cash co-custodian; processes miscellaneous cash transactions; processes bank deposits. Regular updates of desk manual and procedures; assess and develop best practices, internal controls, and procedures. Financial projects and other duties as assigned.
Clerical/Staff support:
Schedules and tracks meetings; reserves conference rooms and vehicles; makes travel arrangements; coordinates department services with staff and agencies; tracks activities and deadlines. Provides clerical and administrative support to boards/committees; prepares agendas and materials; takes, transcribes and distributes minutes; prepares final minutes and reports; compiles data as required. Assists with design, implementation, monitoring of program processes and events; develops and evaluates clerical/administrative processes. Coordinates data for regular/special reports; maintains manuals; follows up on reports requiring action. Acts as liaison for division staff with internal/external phone and Information System needs. Assists with processing forms required for program functions. Sorts and distributes mail; coordinates materials for large mailings; prepares and distributes materials. Provide backup support for other department admins during absences, as assigned. Other duties as assigned.
Payroll Support:
Supports payroll program coordinator in reviewing timesheet exceptions, code mismatches; communicates with employees and supervisors for approvals/questions; enters employee information into the Human Capital Management system (merits, probations, resignations, promotions). Other duties as assigned.
Performs related and other duties as assigned. To view detailed information on the duties, knowledge, and abilities for this position, see the classification:
Senior Administrative Specialist Minimum Qualifications
The screening process may consider equivalent combinations of education and experience. We encourage applicants to consider transferable skills from varied backgrounds. Experience:
Three years of increasingly responsible clerical/administrative support; knowledge of PeopleSoft Financials and Human Capital Management is desirable. Education:
High school diploma or GED. Post-secondary coursework in business/administrative areas desirable; bookkeeping coursework may be required for specific positions. Background:
Must pass a Police Background Investigation. Knowledge, Skills, and Abilities
Office procedures, customer service standards, and strong editing/proofreading skills. Word processing, spreadsheets, and software such as Microsoft Word, Outlook, SharePoint, PowerPoint, and Excel. Knowledge/experience with PeopleSoft Financial Management and Human Capital Management Software. Effective phone practices and communication; payroll processing policies and practices. Bookkeeping practices, purchasing regulations, and financial record-keeping. Ability to perform and prioritize a wide range of administrative tasks; strong written/oral communication. Provide courteous customer service. Understand and explain City/department policies; use independent judgment with confidential information. Provide lead direction if required and coach others. Selection Process
Applications are screened based on knowledge, abilities, skills, experience, and training. The process may include supplemental questionnaires, written or skill tests, interviews, and assessments. Background investigations and records checks may be required; some positions require psychological evaluation or physical exam and a drug test prior to employment. Marijuana use is evaluated consistent with state law. Note: posting closures may impact processing time (8-10 weeks). Diversity, Equity, and Inclusion
The City of Eugene is committed to a respectful work environment and values diverse perspectives. Women, people with disabilities, and persons of color are encouraged to apply. The City complies with the Americans with Disabilities Act and Immigration Reform and Control Act; accommodations and eligibility documents may be requested as appropriate.
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This position provides high-level administrative support to the Finance Section in the Finance & Administration Division of the Eugene Police Department. The role is part of a positive, productive, detail-oriented team that delivers exemplary customer service to staff and the community. Responsibilities include customer service, word processing, accounts payable, accounts receivable, journal entries, data entry, and support to department staff. The position is the initial point of contact for internal and external customers of the Finance unit. Application deadline:
Sunday, October 12, 2025 at 5 p.m. P.T. |
Accepting Online Applications Only Classification:
Administrative Specialist, Senior Salary:
$27.46 - $34.21 hourly / $57,116.80 - $71,156.80 annually The City of Eugene determines starting pay within the range based on relevant education and experience as provided by the applicant in their application materials. This process is consistent with the
Oregon Equal Pay Act (OEPA) . Department, Division:
Police, Finance & Administration Division Union Representation:
American Federation of State, County and Municipal Employees (AFSCME) Work Location:
Eugene Police Department, 300 Country Club Road, Eugene, OR 97401. Must reside in the State of Oregon and be able to report onsite in Eugene, Oregon for work to meet business needs. Schedule:
Monday - Friday, 8:00 a.m. – 5:00 p.m. with occasional weekends and evenings per business need. Benefits:
The City of Eugene offers robust and competitive benefits. For more information, see the Benefits Tab or view
benefits summaries
and
employee benefits . Responsibilities
Accounting/Finance:
Processes accounts payable and receivable; processes payment requests, reimbursements, and travel/training packets; reconciles procurement cards; enters information into financial systems; monitors and tracks financial processes and payments; processes purchase orders and requisitions; assigns appropriate codes to transactions; may assist with budget preparation and monitoring. Sets up and maintains computerized files to track data and/or equipment; maintains complex computerized record keeping systems; maintains records and documentation. Coordinates, compiles, and evaluates data to create regular and specialized financial reports; maintains follow-up system on reports requiring action. Serves as petty cash co-custodian; processes miscellaneous cash transactions; processes bank deposits. Regular updates of desk manual and procedures; assess and develop best practices, internal controls, and procedures. Financial projects and other duties as assigned.
Clerical/Staff support:
Schedules and tracks meetings; reserves conference rooms and vehicles; makes travel arrangements; coordinates department services with staff and agencies; tracks activities and deadlines. Provides clerical and administrative support to boards/committees; prepares agendas and materials; takes, transcribes and distributes minutes; prepares final minutes and reports; compiles data as required. Assists with design, implementation, monitoring of program processes and events; develops and evaluates clerical/administrative processes. Coordinates data for regular/special reports; maintains manuals; follows up on reports requiring action. Acts as liaison for division staff with internal/external phone and Information System needs. Assists with processing forms required for program functions. Sorts and distributes mail; coordinates materials for large mailings; prepares and distributes materials. Provide backup support for other department admins during absences, as assigned. Other duties as assigned.
Payroll Support:
Supports payroll program coordinator in reviewing timesheet exceptions, code mismatches; communicates with employees and supervisors for approvals/questions; enters employee information into the Human Capital Management system (merits, probations, resignations, promotions). Other duties as assigned.
Performs related and other duties as assigned. To view detailed information on the duties, knowledge, and abilities for this position, see the classification:
Senior Administrative Specialist Minimum Qualifications
The screening process may consider equivalent combinations of education and experience. We encourage applicants to consider transferable skills from varied backgrounds. Experience:
Three years of increasingly responsible clerical/administrative support; knowledge of PeopleSoft Financials and Human Capital Management is desirable. Education:
High school diploma or GED. Post-secondary coursework in business/administrative areas desirable; bookkeeping coursework may be required for specific positions. Background:
Must pass a Police Background Investigation. Knowledge, Skills, and Abilities
Office procedures, customer service standards, and strong editing/proofreading skills. Word processing, spreadsheets, and software such as Microsoft Word, Outlook, SharePoint, PowerPoint, and Excel. Knowledge/experience with PeopleSoft Financial Management and Human Capital Management Software. Effective phone practices and communication; payroll processing policies and practices. Bookkeeping practices, purchasing regulations, and financial record-keeping. Ability to perform and prioritize a wide range of administrative tasks; strong written/oral communication. Provide courteous customer service. Understand and explain City/department policies; use independent judgment with confidential information. Provide lead direction if required and coach others. Selection Process
Applications are screened based on knowledge, abilities, skills, experience, and training. The process may include supplemental questionnaires, written or skill tests, interviews, and assessments. Background investigations and records checks may be required; some positions require psychological evaluation or physical exam and a drug test prior to employment. Marijuana use is evaluated consistent with state law. Note: posting closures may impact processing time (8-10 weeks). Diversity, Equity, and Inclusion
The City of Eugene is committed to a respectful work environment and values diverse perspectives. Women, people with disabilities, and persons of color are encouraged to apply. The City complies with the Americans with Disabilities Act and Immigration Reform and Control Act; accommodations and eligibility documents may be requested as appropriate.
#J-18808-Ljbffr