Washington State ESD
Eastern Region Office Records Manager & RIM Coordinator (Forms & Records Analyst
Washington State ESD, Seattle, Washington, us, 98127
Keeping Washington Clean and Evergreen
The Department of Ecology is hiring a
Records Manager & RIM Coordinator (Forms & Records Analyst 3)
within the Eastern Region Office. Location: Eastern Region Office in Spokane, WA. Upon hire, you must live within a commutable distance from the duty station. Schedule: As physical records are stored at the Eastern Region Office, you will be required to work on-site at least four days per week. Telework up to one day per week and flexible schedule options are available. Occasional travel may be required for meetings and conferences. Schedules are dependent upon position needs and are subject to change. Application Timeline: Apply by October 9, 2025 This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered. As the Eastern Region Office (ERO) Records Manager & RIM Coordinator, you will coordinate and implement Ecology’s regional records and information management program. Your work in this role supports the Agency’s Records Officer and the ERO in maintaining effective records and information management practices, and ensures the agency meets its legal obligations to preserve and manage records. In collaboration with regional section managers, you will research, analyze, and improve regional records and information management processes and systems, including enterprise content management implementation. You will ensure that information in all formats is managed systematically and efficiently throughout its entire lifecycle, from creation and maintenance to use and disposal. This ensures the right information is available, in the right format, to the right people, at the right time. What you will do: Archive and retrieve records and develop and implement ERO policies and procedures for records management. Train Central Records staff on records management processes, including archiving records to the State Records Center and ensuring complete and accurate data entry into the Central Records Indexing and Inventorying System (CRIIS). Enter data into the file room database system for all existing and new files and sites to identify and track files in the records room. Evaluate records to ensure they are protected, organized, and accessible, providing systematic control throughout their lifecycle to help Ecology reduce the resources needed to manage information and better utilize environmental staff for environmental work. Prepare records for inspection and supervise on-site file reviews, including scheduling appointments, notifying the front desk of expected visitors, setting up review tables, explaining the review and copying process, and returning files when reviews are complete. Analyze, track, route, and verify requests received through the agency’s Public Record Office. Clarify requests as needed and consult with staff and management to determine appropriate scope and search criteria. Assist staff in conducting thorough searches and gathering records in response to public records requests. Required Qualifications: Six (6) years of experience and/or education as described below: Experience:
with administrative support, forms, and/or records management. Education:
College-level coursework. Examples of how to qualify: 6 years of experience. 5 years of experience AND 30-59 semester or 45-89 quarter college credits. 4 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree). 3 years of experience AND 90-119 semester or 135-179 quarter college credits. 2 years of experience AND a Bachelor’s degree or higher. Desired Qualifications: Education or experience in IT systems. Understanding of public records retention schedules. The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity.
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Records Manager & RIM Coordinator (Forms & Records Analyst 3)
within the Eastern Region Office. Location: Eastern Region Office in Spokane, WA. Upon hire, you must live within a commutable distance from the duty station. Schedule: As physical records are stored at the Eastern Region Office, you will be required to work on-site at least four days per week. Telework up to one day per week and flexible schedule options are available. Occasional travel may be required for meetings and conferences. Schedules are dependent upon position needs and are subject to change. Application Timeline: Apply by October 9, 2025 This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered. As the Eastern Region Office (ERO) Records Manager & RIM Coordinator, you will coordinate and implement Ecology’s regional records and information management program. Your work in this role supports the Agency’s Records Officer and the ERO in maintaining effective records and information management practices, and ensures the agency meets its legal obligations to preserve and manage records. In collaboration with regional section managers, you will research, analyze, and improve regional records and information management processes and systems, including enterprise content management implementation. You will ensure that information in all formats is managed systematically and efficiently throughout its entire lifecycle, from creation and maintenance to use and disposal. This ensures the right information is available, in the right format, to the right people, at the right time. What you will do: Archive and retrieve records and develop and implement ERO policies and procedures for records management. Train Central Records staff on records management processes, including archiving records to the State Records Center and ensuring complete and accurate data entry into the Central Records Indexing and Inventorying System (CRIIS). Enter data into the file room database system for all existing and new files and sites to identify and track files in the records room. Evaluate records to ensure they are protected, organized, and accessible, providing systematic control throughout their lifecycle to help Ecology reduce the resources needed to manage information and better utilize environmental staff for environmental work. Prepare records for inspection and supervise on-site file reviews, including scheduling appointments, notifying the front desk of expected visitors, setting up review tables, explaining the review and copying process, and returning files when reviews are complete. Analyze, track, route, and verify requests received through the agency’s Public Record Office. Clarify requests as needed and consult with staff and management to determine appropriate scope and search criteria. Assist staff in conducting thorough searches and gathering records in response to public records requests. Required Qualifications: Six (6) years of experience and/or education as described below: Experience:
with administrative support, forms, and/or records management. Education:
College-level coursework. Examples of how to qualify: 6 years of experience. 5 years of experience AND 30-59 semester or 45-89 quarter college credits. 4 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree). 3 years of experience AND 90-119 semester or 135-179 quarter college credits. 2 years of experience AND a Bachelor’s degree or higher. Desired Qualifications: Education or experience in IT systems. Understanding of public records retention schedules. The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity.
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