Navy Region Southwest Fleet and Family Readiness (FFR)
MWR Accounting Technician
Navy Region Southwest Fleet and Family Readiness (FFR), San Diego, California, United States, 92189
The primary purpose of this position is to examine, verify, and maintain complex accounting transactions which involve a number of different programs, extensive subdivision of accounts, and frequently and varied adjustments to accounts; and to serve as a liaison between serviced organizations and higher headquarters. Performs office automation duties in producing/preparing a variety of documents pertaining to accounting functions.
Duties
Receives, reviews, and classifies a variety of complex accounting documents/transactions, such as systems with extensive subdivision of accounts, frequent and varied adjustments to accounts, and a number of different programs. Processes accounting transactions for a wide variety of functions including obligations, accrued expenditures, disbursements, appropriation refunds, reimbursable orders, expenditure vouchers, and rejected transactions. Conducts detailed examination of transactions, research for required information, and classifies accounting data for assigned accounts. Verifies source documents for accuracy, determines necessary accounting transactions, and codes transactions. Verifies mathematical accuracy of transactions by comparison to the ledger. Corrects invalid or incorrect entries. Advises supervisor of unusual situations/problems encountered, recommending appropriate solutions that could result in changes in processing procedures.
Verifies accuracy and completeness of accounting data within established time frames.
Codes and processes accounting transactions in accordance with agency instructions, policies, and accepted practices.
Reconciles Accounting Transactions. Posts, maintains, controls, and reconciles accounting transactions and records for multiple accounts. Posts general ledger accounts from original documents received. Reviews, examines, verifies, and analyzes a variety of documents for validity and accuracy. Documents include purchase orders, invoices, vouchers, property records, income sources and electronically transmitted point of sale transactions. Verifies transfer summaries, payroll summaries, daily activity report summaries, general journal vouchers, accrual journal vouchers, and inventory summaries. Certifies fund availability to cover all commitments and obligations and certifies vouchers for payments in accordance with the Prompt Payment Act. Reconciles subsidiary ledgers to general ledgers for accounts having a variety of transactions. Researches and determines cause of discrepancies and initiates necessary adjustments. Prepares financial documents (e.g., work papers, balance sheets, financial statements, etc.).
Determines account discrepancies and initiates adjustments.
Performs adjustments to ensure balances are in agreement within the reconciliation period.
Prepares financial documents with accuracy and timeliness.
Analyzes and examines accounting data and accounts to resolve nonstandard transactions, complaints, or discrepancies. Utilizes extensive knowledge of accounting procedures and techniques to verify specialized ledgers and SAP accounting data. Maintains and reconciles budget and accounting records in implementing standard accrual accounting principles. Research problems or errors that require reconciling and reconstructing incomplete information.
Monitors fund balances ensuring there are no violations of public law.
Prepares accurate worksheets/reports reflecting discrepancies and promptly takes corrective action.
Analyzes and examines accounting data for proper maintenance of accounts.
Prepares Reports. Posts balance to the general ledger and balance all journals and subsidiary ledgers and closes accounts. Prepares reports and performs other miscellaneous technical tasks in support of accounting functions that includes operating statements, balance sheets, and other month end financial statements required. Enters data and prepares monthly budget to actual performance reports. Prepares monthly reports, correspondence, and follows-up on flagged documents (e.g., inactive, un-liquidated obligations, etc.). Prepares required forms or enters data into the SAP computerized system.
Prepares reports and correspondence relating to accounting issues.
Enters data into the automated system with accuracy and timeliness.
Requirements
Must meet Federal Employment suitability requirements and successful completion of background investigation. Background Investigations are conducted using fingerprint identification and completion of background inquiry forms.
Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment.
Qualifications
In-depth or broad knowledge of NAF accounting procedures and techniques to understand and work with a total accounting system which involves different programs that generate a large variety of transactions.
Skill in applying extensive and diverse accounting regulations, operations, and procedures governing a wide variety of types of related transactions to resolve nonstandard transactions, complaints, or discrepancies, provide advice, or perform other work that requires authoritative procedural knowledge.
Skill in the use of SAP general ledger and subsidiary accounts in an account structure requiring a number of asset and liability control accounts and considerable subdivision of accounts.
Knowledge of and ability to analyze the interrelationship of accounts that are affected by varied transactions to monitor accounts.
Knowledge of the interrelationships of accounts and the effect of debit and credit transactions on the overall system of ledgers.
Skill in applying knowledge of accounting terminology and procedures to enter, modify, retrieve, correct, and delete information in the SAP computerized accounting and general ledger system as well as to trace discrepancies and resolve problems.
Basic knowledge of procurement documents and how the actions affect the accounting process during the flow through the SAP system, i.e., purchase orders, calls against BPAs, consignment agreements, service contracts, entertainment contracts, credit cards, etc.
Knowledge of Windows, Word for Windows, and Excel is required to perform a substantial range of functions. The functions include generating tables of contents, importing graphs or databases, creating glossaries, aligning multiple columns, automatically printing document identification or other notations at the top or bottom of each page, and creating form letters and automatically merging these with mailing lists.
Knowledge of standard office equipment, such as electric/electronic typewriters, copiers, fax machines, and office automation systems, to perform a substantial range of office automation support.
Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Installations Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service.
All individuals involved in the provision of child care services on a Department of Navy (DON) installation or in a DON-sanctioned program must complete the Installation Records Check (IRC). The IRC includes a check of the Substance Abuse Rehabilitation Program (SARP) records in the Alcohol and Drug Management Information Tracking System (ADMITS) database, a check of the Family Advocacy Program (FAP) records in the Fleet and Family Support Management Information System (FFSMIS), and an installation security/base check via the Navy Justice Information System (NJIS) database and/or other law enforcement systems. This information will be used to determine suitability for the applicant in accordance with criteria for automatic and presumptive disqualifiers, per DoDI 1402.05.
Per Department of Defense Instruction (DoDI) 1402.05. Background Checks on Individuals in DoD Child Care Services Programs, incumbents will be automatically disqualified for a conviction in either civilian or military court (to include any general, special, or summary court-martial conviction or if they received non-judicial punishment [under Article 15 or chapter 47 of Title 10, U.S.C]) for any of the following: a sexual offense, any criminal offense involving a child victim, or a felony drug offense. Additionally, the incumbent will be automatically disqualified if he/she has been held to be negligent in a civil adjudication or administrative proceeding concerning the death of or serious injury to a child or dependent person entrusted to the individual's care.
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