Abode
Overview
Abode Services,
one of the largest and effective nonprofits working to end homelessness in the Bay Area, has an opening for a
Assistant Property Manager
at our Parkmoor site in San Jose, CA. About The Role:
The Assistant Property Manager (APM) assists with day-to-day functions to support meeting the performance guidelines set for the property. The APM acts as a liaison between other departments and the Property Management staff for specific property-related issues. The People and Culture : You will be surrounded by talented, supportive, smart, and kind leaders and teams. Abode Services regularly recognizes employees’ efforts, seeks employees’ input, and cares for employees as people with lives outside of work. We believe that we make better decisions and provide quality services when our workforce reflects the diversity of the communities in which we operate. People of color make up nearly 70% of our workforce and we strive to recruit and retain employees from all backgrounds. Abode Benefits and Perks: $27.00-$31.00 per hour Full-time/Non-Exempt (Monday- Friday 9-5) 100% paid health, vision, and dental options 19 PTO days & 12 Holidays per year Voluntary benefits: FSA, EAP, Commuter Checks, Life Insurance, Legal, and more 3% retirement match/contribution Professional Development Trainings and Opportunities, Leadership Academy Programs, and All Staff Events Dynamic, mission-driven culture and supportive leadership. We support you in supporting others How you make an Impact: Property Management Assist Property Managers with the effective management of properties as it relates to leasing, marketing, and resident engagement. Assist in the collection of rent as needed and work with the accounting department to ensure timely and accurate posting of financial data. Assist in the preparation and completion of recertifications, interim adjustments, file organization and setup, notices of non-compliance, and other documents. Maintenance Prioritize, assign, and follow-up on maintenance service requests for TBRA/Master-Lease residential, commercial, and other office admin locations. Develop and maintain an inventory of equipment, tools, and maintenance equipment across the properties. Assist in the collection of receipts for vendor purchases and timely submission to accounting for processing. Finance, Compliance & Reporting Collect, verify, track, monitor and validate data in the property management software and external logs related to leasing, vacancies, payment plans, remittance, waitlist management, lease enforcement, legal cases, tenant correspondence or complaints, capital improvement bids, reasonable accommodations, and department expenses for large scale vendors. Work with the Accounting Department and coordinate with Property Managers and Maintenance Staff on expenses, budget variances, security deposit statements and write-offs. Track and maintain department reports (monthly reports, coordination worksheets, and performance reports, etc.) to ensure consistent submission from the properties. Administrative Duties Perform general administrative and departmental support duties and operational tasks. Manage and maintain the on-call rotation calendar for Property Managers and Maintenance Staff for after-hour emergency response. Maintain Milpitas front desk operations including office supply inventory, mail distribution, and ensuring best practices; monitor entrance access to the general public. Coordinate meeting and room reservations. Serve as the dedicated safety coordinator for the Milpitas office and attend regular safety meetings. Other duties as assigned. How You Meet the Qualifications: High school diploma or equivalent (GED) 1 year experience in performing affordable property management and clerical duties; or any equivalent combination of education, training, and experience, including HUD and/or TCAC experience or similar Use of personal vehicle and proof of valid California Driver's License and current auto insurance, along with a clean DMV record, is required. Flexible schedule to work evening and weekend hours when required. COMPETENCIES: Excellent verbal & written communication, organizational, and time management skills. Strong analytical and problem-solving skills with meticulous attention to detail. Ability to work well independently and collaboratively with teams. Must relate well to people, exercise good judgment in dealing with residents, staff, visitors, and vendors, and provide leadership and team building to the staff. Basic knowledge and understanding of applicable federal, state, and local laws. Proficiency in Microsoft Office programs, systems, and platforms. Ability to learn and use required mobile devices and business-related applications. Outstanding communication skills and high degree of emotional intelligence, cultural humility, with a proven track record to build and maintain effective relationships with a wide variety of internal and external contacts. Notice : This description is to be used as a guide only. It does not constitute a contract, commitment or promise of any kind. Abode Services reserves the right to change, add, delete, upgrade, or downgrade the position as dictated by business necessity at any time with or without notice. Notice : Abode Services is an Equal Opportunity Employer/Drug Free Workplace Qualifications Skills Experiences Licenses & Certifications Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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Abode Services,
one of the largest and effective nonprofits working to end homelessness in the Bay Area, has an opening for a
Assistant Property Manager
at our Parkmoor site in San Jose, CA. About The Role:
The Assistant Property Manager (APM) assists with day-to-day functions to support meeting the performance guidelines set for the property. The APM acts as a liaison between other departments and the Property Management staff for specific property-related issues. The People and Culture : You will be surrounded by talented, supportive, smart, and kind leaders and teams. Abode Services regularly recognizes employees’ efforts, seeks employees’ input, and cares for employees as people with lives outside of work. We believe that we make better decisions and provide quality services when our workforce reflects the diversity of the communities in which we operate. People of color make up nearly 70% of our workforce and we strive to recruit and retain employees from all backgrounds. Abode Benefits and Perks: $27.00-$31.00 per hour Full-time/Non-Exempt (Monday- Friday 9-5) 100% paid health, vision, and dental options 19 PTO days & 12 Holidays per year Voluntary benefits: FSA, EAP, Commuter Checks, Life Insurance, Legal, and more 3% retirement match/contribution Professional Development Trainings and Opportunities, Leadership Academy Programs, and All Staff Events Dynamic, mission-driven culture and supportive leadership. We support you in supporting others How you make an Impact: Property Management Assist Property Managers with the effective management of properties as it relates to leasing, marketing, and resident engagement. Assist in the collection of rent as needed and work with the accounting department to ensure timely and accurate posting of financial data. Assist in the preparation and completion of recertifications, interim adjustments, file organization and setup, notices of non-compliance, and other documents. Maintenance Prioritize, assign, and follow-up on maintenance service requests for TBRA/Master-Lease residential, commercial, and other office admin locations. Develop and maintain an inventory of equipment, tools, and maintenance equipment across the properties. Assist in the collection of receipts for vendor purchases and timely submission to accounting for processing. Finance, Compliance & Reporting Collect, verify, track, monitor and validate data in the property management software and external logs related to leasing, vacancies, payment plans, remittance, waitlist management, lease enforcement, legal cases, tenant correspondence or complaints, capital improvement bids, reasonable accommodations, and department expenses for large scale vendors. Work with the Accounting Department and coordinate with Property Managers and Maintenance Staff on expenses, budget variances, security deposit statements and write-offs. Track and maintain department reports (monthly reports, coordination worksheets, and performance reports, etc.) to ensure consistent submission from the properties. Administrative Duties Perform general administrative and departmental support duties and operational tasks. Manage and maintain the on-call rotation calendar for Property Managers and Maintenance Staff for after-hour emergency response. Maintain Milpitas front desk operations including office supply inventory, mail distribution, and ensuring best practices; monitor entrance access to the general public. Coordinate meeting and room reservations. Serve as the dedicated safety coordinator for the Milpitas office and attend regular safety meetings. Other duties as assigned. How You Meet the Qualifications: High school diploma or equivalent (GED) 1 year experience in performing affordable property management and clerical duties; or any equivalent combination of education, training, and experience, including HUD and/or TCAC experience or similar Use of personal vehicle and proof of valid California Driver's License and current auto insurance, along with a clean DMV record, is required. Flexible schedule to work evening and weekend hours when required. COMPETENCIES: Excellent verbal & written communication, organizational, and time management skills. Strong analytical and problem-solving skills with meticulous attention to detail. Ability to work well independently and collaboratively with teams. Must relate well to people, exercise good judgment in dealing with residents, staff, visitors, and vendors, and provide leadership and team building to the staff. Basic knowledge and understanding of applicable federal, state, and local laws. Proficiency in Microsoft Office programs, systems, and platforms. Ability to learn and use required mobile devices and business-related applications. Outstanding communication skills and high degree of emotional intelligence, cultural humility, with a proven track record to build and maintain effective relationships with a wide variety of internal and external contacts. Notice : This description is to be used as a guide only. It does not constitute a contract, commitment or promise of any kind. Abode Services reserves the right to change, add, delete, upgrade, or downgrade the position as dictated by business necessity at any time with or without notice. Notice : Abode Services is an Equal Opportunity Employer/Drug Free Workplace Qualifications Skills Experiences Licenses & Certifications Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
#J-18808-Ljbffr