Administrative Assistant

Psychiatry Full Time Job Summary Under the supervision of the Administrative Manager, the incumbent will provide administrative support to the Vice Chair for Child and Adolescent Psychiatry and Psychology, Division Chiefs and the Chair’s Office Administrative Team. The Administrative Assistant must be able to act independently and cohesively with general supervision to fulfill the overall objective of assuring an efficient and highly organized administrative function. Functions as a gatekeeper, understanding the requirements of the executives and the chair’s office to prioritize issues according to urgency and to allocate time accordingly. The incumbent is responsible for providing project and administrative support, systems access/technical administration, onboarding of staff, and to work in conjunction with and/or act on behalf of their executives and the chair’s office. This requires developing a thorough understanding of the practices & policies of the supported units, independently anticipating the needs of the unit, and proactively taking action to address those needs. Department Description The UCSF Department of Psychiatry and Behavioral Services is among the nation's foremost resources in the field of child, adolescent and adult mental health. Psychiatry faculty members are recognized for their leadership roles in state-of-the-art, comprehensive and compassionate patient care, pioneering research, excellence in training the next generation of leaders, advancing public policy to advance mental health, and commitment to diversity. Required Qualifications High school graduation and four years of related administrative experience; or an equivalent combination of education and experience; Excellent verbal communication and presentation skills; excellent organizational skills and interpersonal skills to work effectively on a diverse team. Proficiency with Microsoft Office. Well-developed organizational and documentation skills; ability to attend to details. Well-developed writing skills. Ability to work effectively in a team-based environment; ability to prioritize tasks and meet multiple deadlines. Ability to work independently; resourcefulness. Preferred Qualifications Familiarity with UCSF processes and systems; experience and knowledge using Bearbuy, MyExpense, TAO. About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values. Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

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