University of California, San Francisco
HTC Administrative Assistant
University of California, San Francisco, San Francisco, California, United States, 94199
The Administrative Assistant provides essential clerical and operational support to ensure the smooth functioning of the Hemophilia Treatment Center (HTC). This position works closely with the clinical team, program manager, HTC medical director, and medical providers to facilitate patient care and center operations.
Job Summary Duration will be for approximately three months; possible extension. Career potential! Key Responsibilities
Serve as the primary point of contact for patient phone calls, emails, and front desk inquiries, ensuring timely and professional communication. Schedule and confirm patient appointments, coordinate provider calendars, and assist with meeting logistics. Prepare, organize, and maintain patient records and program documentation in compliance with confidentiality and regulatory standards. Support the HTC team with grant reporting, data entry, and tracking program metrics. Process correspondence, draft routine communications, and maintain filing systems. Order and track office and clinic supplies, ensuring the HTC is adequately stocked. Assist with event coordination, including patient education programs, community outreach activities, and staff trainings. Provide general administrative support to the Program Manager, Medical Director, and nursing staff as needed. Department Description UCSF’s Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. Required Qualifications
High school diploma/GED and 4 years of related administrative experience, or equivalent Must be able to utilize Microsoft programs Word, EXCEL and Outlook for the fulfillment of job responsibilities. Must possess the ability to prioritize to meet deadlines Well organized & detailed oriented, must be able to set priorities. Must be flexible as to assignments, and able to change plans when requested. Must be able to communicate verbally, in writing and over the telephone and be able to provide professional and courteous administrative support. Must be able to rapidly assimilate new information. Must be able to manage and prioritize work assignments provided by multiple individuals. Must be able to work effectively when working as a single individual on a task. Must be able to work effectively when working on tasks as a member of a team. Must demonstrates consistent professional behavior, including but not limited respect for colleagues and coworkers as well as integrity. Preferred Qualifications
Prior experience in a healthcare, academic, or medical education setting. Familiarity with UC systems (Bear Buy, MyExpense About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. #J-18808-Ljbffr
Serve as the primary point of contact for patient phone calls, emails, and front desk inquiries, ensuring timely and professional communication. Schedule and confirm patient appointments, coordinate provider calendars, and assist with meeting logistics. Prepare, organize, and maintain patient records and program documentation in compliance with confidentiality and regulatory standards. Support the HTC team with grant reporting, data entry, and tracking program metrics. Process correspondence, draft routine communications, and maintain filing systems. Order and track office and clinic supplies, ensuring the HTC is adequately stocked. Assist with event coordination, including patient education programs, community outreach activities, and staff trainings. Provide general administrative support to the Program Manager, Medical Director, and nursing staff as needed. Department Description UCSF’s Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. Required Qualifications
High school diploma/GED and 4 years of related administrative experience, or equivalent Must be able to utilize Microsoft programs Word, EXCEL and Outlook for the fulfillment of job responsibilities. Must possess the ability to prioritize to meet deadlines Well organized & detailed oriented, must be able to set priorities. Must be flexible as to assignments, and able to change plans when requested. Must be able to communicate verbally, in writing and over the telephone and be able to provide professional and courteous administrative support. Must be able to rapidly assimilate new information. Must be able to manage and prioritize work assignments provided by multiple individuals. Must be able to work effectively when working as a single individual on a task. Must be able to work effectively when working on tasks as a member of a team. Must demonstrates consistent professional behavior, including but not limited respect for colleagues and coworkers as well as integrity. Preferred Qualifications
Prior experience in a healthcare, academic, or medical education setting. Familiarity with UC systems (Bear Buy, MyExpense About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. #J-18808-Ljbffr