Holden Village
This position description is intended to describe the general nature and level of work being performed by people in this category. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of people in these positions.
Work Team:
Administration Reports To:
Business Manager Position Classification:
Employee Length of Service:
2-3 years POSITION SUMMARY
This position is currently OPEN. The Holden Village bookkeeper will handle the full cycle of bookkeeping duties and maintain accurate financial records for Holden Village, a non-profit 501(c)(3) organization. MAJOR FUNCTIONS
Specific responsibilities include but are not limited to: Receive, record, and deposit accounts receivable from multiple revenue centers including credit card, check, and cash income. Prepare invoices for accounts receivables. Oversee procurement, purchase order process, and cash handling, including training and supervising volunteer staff. Track vendor invoices and approval process. Record and pay accounts payable, ensuring expenditures are in accordance with code balances for item acquisition. Process payroll, pay employment taxes, sales and use tax, and benefit contributions. Reconcile bank accounts, purchasing cards, and cash accounts. Prepare and record monthly Journal Entries, calculate accruals, review G/L accounts. Reconcile balance sheet accounts, clear reconciling items, and ensure early detection of variances and process breakdowns. Provide timely month-end and year-end closing. Complete quarterly Department of Labor and Industries filings and payments, along with other WA and Federal tax reporting. Generate and distribute annual W-2s and 1099-MISC forms. Prepare annual audit schedules and assist in audit preparation. Assist with budget preparation. Document existing procedures and recommend improvements. Provide ad-hoc business and financial reports. Maintain a coherent system of accounts with supporting digital and physical filing systems. KNOWLEDGE AND SKILLS REQUIREMENTS
Specific knowledge and skills include but are not limited to: Five years of professional accounting experience OR Associate degree in accounting, business administration, finance, or a related field plus three years of responsible professional accounting experience OR Bachelor’s degree in accounting or related field plus one year of professional accounting experience. Experience in non-profit accounting preferred. Understanding of GAAP. Advanced skills in QuickBooks and Microsoft Excel. Experience using database software. Strong analytical and problem-solving skills, sound judgment, and decision-making abilities. Ability to work independently and meet deadlines. Effective communication skills with vendors, guests, volunteers, managers, and directors. Positive attitude, proactive problem-solving, and willingness to seek and provide guidance. Ability to see the big picture and adapt quickly to changing priorities. COMMUNITY EXPECTATIONS
Knowledge and skills related to: Enthusiasm for working in a remote wilderness setting. Willingness to participate in a mutual review after 6 months. Commitment to Holden’s mission of welcoming all into the wilderness to foster relationships with God, the earth, and each other. Upholding values of diversity, equality, respect, sustainability, and spirituality. Adherence to the Staff Covenant, including attending worship, weekly staff meetings, and participating in community roles and projects. Engagement and support of community integration for all Villagers. Compensation and benefits include a monthly stipend, meals, housing, utilities, internet, health insurance, life insurance, emergency helicopter membership, retirement options, days off, boat tickets, community days, bonuses, and access to community activities and educational opportunities.
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Administration Reports To:
Business Manager Position Classification:
Employee Length of Service:
2-3 years POSITION SUMMARY
This position is currently OPEN. The Holden Village bookkeeper will handle the full cycle of bookkeeping duties and maintain accurate financial records for Holden Village, a non-profit 501(c)(3) organization. MAJOR FUNCTIONS
Specific responsibilities include but are not limited to: Receive, record, and deposit accounts receivable from multiple revenue centers including credit card, check, and cash income. Prepare invoices for accounts receivables. Oversee procurement, purchase order process, and cash handling, including training and supervising volunteer staff. Track vendor invoices and approval process. Record and pay accounts payable, ensuring expenditures are in accordance with code balances for item acquisition. Process payroll, pay employment taxes, sales and use tax, and benefit contributions. Reconcile bank accounts, purchasing cards, and cash accounts. Prepare and record monthly Journal Entries, calculate accruals, review G/L accounts. Reconcile balance sheet accounts, clear reconciling items, and ensure early detection of variances and process breakdowns. Provide timely month-end and year-end closing. Complete quarterly Department of Labor and Industries filings and payments, along with other WA and Federal tax reporting. Generate and distribute annual W-2s and 1099-MISC forms. Prepare annual audit schedules and assist in audit preparation. Assist with budget preparation. Document existing procedures and recommend improvements. Provide ad-hoc business and financial reports. Maintain a coherent system of accounts with supporting digital and physical filing systems. KNOWLEDGE AND SKILLS REQUIREMENTS
Specific knowledge and skills include but are not limited to: Five years of professional accounting experience OR Associate degree in accounting, business administration, finance, or a related field plus three years of responsible professional accounting experience OR Bachelor’s degree in accounting or related field plus one year of professional accounting experience. Experience in non-profit accounting preferred. Understanding of GAAP. Advanced skills in QuickBooks and Microsoft Excel. Experience using database software. Strong analytical and problem-solving skills, sound judgment, and decision-making abilities. Ability to work independently and meet deadlines. Effective communication skills with vendors, guests, volunteers, managers, and directors. Positive attitude, proactive problem-solving, and willingness to seek and provide guidance. Ability to see the big picture and adapt quickly to changing priorities. COMMUNITY EXPECTATIONS
Knowledge and skills related to: Enthusiasm for working in a remote wilderness setting. Willingness to participate in a mutual review after 6 months. Commitment to Holden’s mission of welcoming all into the wilderness to foster relationships with God, the earth, and each other. Upholding values of diversity, equality, respect, sustainability, and spirituality. Adherence to the Staff Covenant, including attending worship, weekly staff meetings, and participating in community roles and projects. Engagement and support of community integration for all Villagers. Compensation and benefits include a monthly stipend, meals, housing, utilities, internet, health insurance, life insurance, emergency helicopter membership, retirement options, days off, boat tickets, community days, bonuses, and access to community activities and educational opportunities.
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