Mobile Generation LLC
Administrative Coordinator – Operations Support
Mobile Generation LLC, Chicago, Illinois, United States, 60290
Overview
Administrative Coordinator – Operations Support Compensation: $35,000 - $58,000 depending on experience Mobile Generation is seeking a highly organized and adaptable Administrative Coordinator to support our corporate operations team. This role will assist with a range of administrative tasks and short-term projects across multiple departments, with responsibilities shifting based on current needs and priorities. The Administrative Coordinator will work closely with our Real Estate and Facilities Operations Managers, as well as directly with the Director of Corporate & Field Operations. This is a full-time, in-office role based at our corporate headquarters.
Key Responsibilities
Provide administrative support across real estate and facilities operations functions
Assist with lease-related tasks such as organizing files, tracking critical dates, and helping prepare documentation for renewals or audits
Communicate with landlords and third-party vendors regarding property-related issues, maintenance needs, or lease follow-ups
Support utility setup and transfers for new or relocated store locations
Monitor Zendesk tickets and follow up on maintenance status, updates, or escalations
Help maintain internal documentation for HVAC records, service logs, and vendor performance
Assist with quarterly operations bonus tracking by gathering and auditing submitted data
Support the Director of Operations with administrative tasks, internal reporting, and short-term project tracking
Perform general administrative tasks such as file management, data entry, and spreadsheet maintenance
Qualifications
2+ years of experience in administrative support, operations, or project coordination
Strong proficiency in Excel or Google Sheets
Excellent attention to detail, time management, and task prioritization
Clear and professional communication skills when working with both internal teams and external partners
Familiarity with platforms like Zendesk or Google Drive is a plus
Experience with real estate operations or property management is helpful, but not required
Comfortable supporting multiple departments and adjusting focus based on shifting priorities
Compensation Full-time, in-office position
Salary range:
$35,000–$58,000 , depending on experience and scope
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Administrative Coordinator – Operations Support Compensation: $35,000 - $58,000 depending on experience Mobile Generation is seeking a highly organized and adaptable Administrative Coordinator to support our corporate operations team. This role will assist with a range of administrative tasks and short-term projects across multiple departments, with responsibilities shifting based on current needs and priorities. The Administrative Coordinator will work closely with our Real Estate and Facilities Operations Managers, as well as directly with the Director of Corporate & Field Operations. This is a full-time, in-office role based at our corporate headquarters.
Key Responsibilities
Provide administrative support across real estate and facilities operations functions
Assist with lease-related tasks such as organizing files, tracking critical dates, and helping prepare documentation for renewals or audits
Communicate with landlords and third-party vendors regarding property-related issues, maintenance needs, or lease follow-ups
Support utility setup and transfers for new or relocated store locations
Monitor Zendesk tickets and follow up on maintenance status, updates, or escalations
Help maintain internal documentation for HVAC records, service logs, and vendor performance
Assist with quarterly operations bonus tracking by gathering and auditing submitted data
Support the Director of Operations with administrative tasks, internal reporting, and short-term project tracking
Perform general administrative tasks such as file management, data entry, and spreadsheet maintenance
Qualifications
2+ years of experience in administrative support, operations, or project coordination
Strong proficiency in Excel or Google Sheets
Excellent attention to detail, time management, and task prioritization
Clear and professional communication skills when working with both internal teams and external partners
Familiarity with platforms like Zendesk or Google Drive is a plus
Experience with real estate operations or property management is helpful, but not required
Comfortable supporting multiple departments and adjusting focus based on shifting priorities
Compensation Full-time, in-office position
Salary range:
$35,000–$58,000 , depending on experience and scope
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