Florida Legislature
Salary:
Depends on Qualifications Location :
Tallahassee, Florida Job Type:
Salaried Full-Time Job Number:
202500035 Office:
OLS - Finance & Accounting Opening Date:
08/25/2025
General Summary THE WORK YOU WILL DO
This is professional work supporting the offices of the Florida Legislature and their employees by conducting and/or coordinating a management support function as a "Service Representative" in the Office of Legislative Services, Finance and Accounting Office. There is a particular focus on answering inquiries from district offices and coordinating solutions regarding purchasing and expense reporting, and other tasks and duties as needed.
OUR ORGANIZATION The Office of Legislative Services provides centralized administrative, management and support services to the Florida Senate, House of Representatives and other legislative offices. This position reports to the House Intra-district Account (IDA) Team Lead in the Office of Finance and Accounting.
Examples of Work Performed
Assists in answering calls to the House IDA Team dedicated support telephone line, helping to resolve issues, identifying caller's needs and asking for relevant information pursuant to an expense request, entering that request into the task log, and communicating the expense request to the appropriate IDA Accountant. Assists in answering emails received in the House IDA Team dedicated, shared email box in MS Outlook, identifying information needed and gathering relevant information pursuant to the expense request, entering that request into the log, and communicating the request to the appropriate IDA Accountant. Responsible for opening and date stamping incoming mail directed to the House IDA Team, scanning in any relevant invoices or expense related items, entering that request into the task log, and distributing the mail to the appropriate IDA Accountant. Assists clients by troubleshooting and interpretation of forms and answering questions regarding the district's IDA balance. Assisting the IDA Accountant in outreach to the districts regarding completion of tasks. Collaborating with the IDA Accountants to perform any other delegated tasks, Assists the distribution of budget and expense reports to districts. Assists in administering the legislative accounting and auditing functions. Maintains financial or other administrative records, monitors budgetary activities, and prepares status reports. Maintains administrative and purchasing records, monitors activities, keeps up-to-date status information. Assists in the establishment and implementation of internal accounting controls. Reconciles year-end records and prepares annual reports. Analyzes problems, researches alternatives, and advises staffs on policy options regarding administrative services. Assists in formulating, interpreting, applying, and assuring conformance with administrative policies and procedures. Assesses and assists with training needs, establishes priorities and guidelines, identifies resources, and develops training for Legislators and staff. Recommends and coordinates computer automation hardware and software purchases and directs installations. Ensures the production of management reports and audits involving fiscal proposals, expenditure data and break-even analysis for costing specific projects. Provides information and problem-solving assistance to Legislators, their constituents, and the public. Knowledge, Skills, and Abilities
Knowledge of the principles, practices, and procedures of accounting, human resource, budgeting, purchasing, staff development, or training. Knowledge of relevant computer programs such as MS Outlook, MS Teams, and MS Excel. Ability to determine work priorities, assign work, and ensure proper completion of work assignments. Ability to communicate effectively verbally and in writing. Ability to have active listening skills. Ability to have a patient and empathetic attitude. Ability to be adaptable and flexible. Comfortable working in fast-paced environments. Ability to work starting at 7:00am to 4:00pm or 10:00am to 7:00pm. Ability to multi-task, prioritize, and manage time effectively. Ability to establish and maintain effective working relationships with others. Ability to formulate policies and procedures. Ability to understand and apply related rules, regulations, policies, and procedures. Ability to work independently. Ability to solve problems and make decisions. Ability to use tact and exercise good judgment when interacting with Legislators and staff, other agencies, and the public. Ability to make presentations and promote programs. Ability to coordinate and schedule training classes. Minimum Qualifications A bachelor's degree from an accredited college or university with major coursework in accounting, business or public administration, or a related field and three years of professional experience in accounting, auditing, budgeting, human resource, staff development or training, purchasing, research, analysis, program planning and evaluation, or administrative work; or
A master's degree from an accredited college or university in accounting, possession of a Certified Public Accountant (C.P.A.) Certificate, business or public administration can substitute for one year of the required experience.
Professional experience as described above can substitute on a year-for-year basis for the required college education.
PREFERRED EXPERIENCE
Knowledge of State of Florida travel laws/rules Knowledge of FLAIR / PALM
SALARY RANGE
Commensurate with experience
APPLICATION DEADLINE
Open until filled
SUBMISSION OF APPLICATION
Qualified applicants should send a completed legislative application and detailed resume through the Florida Legislature's
ACCOMMODATION FOR DISABILITY
If an accommodation is needed for a disability, please notify Human Resources at (850) 488-6803. Working for the Florida Legislature includes a lucrative benefits package, including affordable health insurance options, free dental, long-term disability and employee life insurance, as well as competitive retirement. Employees have access to a college tuition waiver program, an employee assistance program, paid annual and sick leave, and paid holidays.
Learn more below!
Health and Dental Insurance
Employees have a choice of participating in the State Self Insured Plan or a Health Maintenance Organization (HMO) if available in the county of residence or employment (Standard and High Deductible Investor plans are available). Full-time employees pay $30 per month for family coverage or $8.34 per month for individual coverage. Part-time employees pay premiums based on the total hours of work. For dental insurance, the Legislature offers a PPO plan that offers choice of dentist and pays from 50 to 100 percent of usual, customary, and reasonable charges. There is a $1500 maximum benefit per plan year. The Legislature pays the total premium for full-time employees and part-time employees pay premiums based on the total hours of work.
Leave Accrual Benefits
Annual Leave accrues as follows based on creditable state service:
Up to 5 years - 11 hours per month 5 to 10 years - 13 hours per month Over 10 years - 15 hours per month
Sick Leave accrues at 9 hours per month for all full-time employees.
Life and Disability Insurance
Group Term life Insurance with an accidental death and dismemberment benefit provides $25,000 coverage. The Legislature pays the total premium for full-time employees and part-time employees pay premiums based on the total hours of work. For disability insurance, the Legislature offers a Group Long Term Disability Insurance Plan that provides a monthly benefit of 60 percent of covered monthly earnings after an elimination period of 360 days. The Legislature pays the total premium.
Retirement
Participation in the Florida Retirement System is compulsory for all salaried staff, except certain re-employed retirees. New employees have until the end of the eighth month following their first month of employment to select a retirement plan, from the traditional pension plan or the investment plan. New employees will receive an informational packet approximately two months after the hire date. Members and staff contribute 3% of their salary towards retirement and the Legislature pays the remainder of the premium
Florida Pre-Tax Plan and Deferred Compensation Plan
This state sponsored program includes Supplemental Insurance Plans, Health Savings Account (when enrolled with an Investor Health Plan), and a Flexible Spending Program on a pretax basis. The Supplemental Insurance Plans include hospitalization, cancer/intensive care, dental, vision, and accidental/disability. The Flexible Spending Program includes healthcare and dependent care accounts. A competitive Deferred Compensation Plan is also offered. The State of Florida Deferred Compensation Plan offers a number of investment options including variable annuities, mutual funds, and a bank, with a variety of contract providers.
Paid Holidays
New Year's Day - Martin Luther King Day - Memorial Day - Independence Day - Labor Day - Veteran's Day - Thanksgiving Day - Friday After Thanksgiving - Christmas Day - Personal Holiday
Total Compensation Statement
The Total Compensation Statement provides a monetary value of each benefit listed below as well as a total annual compensation estimate. The annual salary amount used in this example is $50,000. Note: All values are based on individual plans. recblid rwg770lp9en4um9l4jgorhs02g4alx
Depends on Qualifications Location :
Tallahassee, Florida Job Type:
Salaried Full-Time Job Number:
202500035 Office:
OLS - Finance & Accounting Opening Date:
08/25/2025
General Summary THE WORK YOU WILL DO
This is professional work supporting the offices of the Florida Legislature and their employees by conducting and/or coordinating a management support function as a "Service Representative" in the Office of Legislative Services, Finance and Accounting Office. There is a particular focus on answering inquiries from district offices and coordinating solutions regarding purchasing and expense reporting, and other tasks and duties as needed.
OUR ORGANIZATION The Office of Legislative Services provides centralized administrative, management and support services to the Florida Senate, House of Representatives and other legislative offices. This position reports to the House Intra-district Account (IDA) Team Lead in the Office of Finance and Accounting.
Examples of Work Performed
Assists in answering calls to the House IDA Team dedicated support telephone line, helping to resolve issues, identifying caller's needs and asking for relevant information pursuant to an expense request, entering that request into the task log, and communicating the expense request to the appropriate IDA Accountant. Assists in answering emails received in the House IDA Team dedicated, shared email box in MS Outlook, identifying information needed and gathering relevant information pursuant to the expense request, entering that request into the log, and communicating the request to the appropriate IDA Accountant. Responsible for opening and date stamping incoming mail directed to the House IDA Team, scanning in any relevant invoices or expense related items, entering that request into the task log, and distributing the mail to the appropriate IDA Accountant. Assists clients by troubleshooting and interpretation of forms and answering questions regarding the district's IDA balance. Assisting the IDA Accountant in outreach to the districts regarding completion of tasks. Collaborating with the IDA Accountants to perform any other delegated tasks, Assists the distribution of budget and expense reports to districts. Assists in administering the legislative accounting and auditing functions. Maintains financial or other administrative records, monitors budgetary activities, and prepares status reports. Maintains administrative and purchasing records, monitors activities, keeps up-to-date status information. Assists in the establishment and implementation of internal accounting controls. Reconciles year-end records and prepares annual reports. Analyzes problems, researches alternatives, and advises staffs on policy options regarding administrative services. Assists in formulating, interpreting, applying, and assuring conformance with administrative policies and procedures. Assesses and assists with training needs, establishes priorities and guidelines, identifies resources, and develops training for Legislators and staff. Recommends and coordinates computer automation hardware and software purchases and directs installations. Ensures the production of management reports and audits involving fiscal proposals, expenditure data and break-even analysis for costing specific projects. Provides information and problem-solving assistance to Legislators, their constituents, and the public. Knowledge, Skills, and Abilities
Knowledge of the principles, practices, and procedures of accounting, human resource, budgeting, purchasing, staff development, or training. Knowledge of relevant computer programs such as MS Outlook, MS Teams, and MS Excel. Ability to determine work priorities, assign work, and ensure proper completion of work assignments. Ability to communicate effectively verbally and in writing. Ability to have active listening skills. Ability to have a patient and empathetic attitude. Ability to be adaptable and flexible. Comfortable working in fast-paced environments. Ability to work starting at 7:00am to 4:00pm or 10:00am to 7:00pm. Ability to multi-task, prioritize, and manage time effectively. Ability to establish and maintain effective working relationships with others. Ability to formulate policies and procedures. Ability to understand and apply related rules, regulations, policies, and procedures. Ability to work independently. Ability to solve problems and make decisions. Ability to use tact and exercise good judgment when interacting with Legislators and staff, other agencies, and the public. Ability to make presentations and promote programs. Ability to coordinate and schedule training classes. Minimum Qualifications A bachelor's degree from an accredited college or university with major coursework in accounting, business or public administration, or a related field and three years of professional experience in accounting, auditing, budgeting, human resource, staff development or training, purchasing, research, analysis, program planning and evaluation, or administrative work; or
A master's degree from an accredited college or university in accounting, possession of a Certified Public Accountant (C.P.A.) Certificate, business or public administration can substitute for one year of the required experience.
Professional experience as described above can substitute on a year-for-year basis for the required college education.
PREFERRED EXPERIENCE
Knowledge of State of Florida travel laws/rules Knowledge of FLAIR / PALM
SALARY RANGE
Commensurate with experience
APPLICATION DEADLINE
Open until filled
SUBMISSION OF APPLICATION
Qualified applicants should send a completed legislative application and detailed resume through the Florida Legislature's
ACCOMMODATION FOR DISABILITY
If an accommodation is needed for a disability, please notify Human Resources at (850) 488-6803. Working for the Florida Legislature includes a lucrative benefits package, including affordable health insurance options, free dental, long-term disability and employee life insurance, as well as competitive retirement. Employees have access to a college tuition waiver program, an employee assistance program, paid annual and sick leave, and paid holidays.
Learn more below!
Health and Dental Insurance
Employees have a choice of participating in the State Self Insured Plan or a Health Maintenance Organization (HMO) if available in the county of residence or employment (Standard and High Deductible Investor plans are available). Full-time employees pay $30 per month for family coverage or $8.34 per month for individual coverage. Part-time employees pay premiums based on the total hours of work. For dental insurance, the Legislature offers a PPO plan that offers choice of dentist and pays from 50 to 100 percent of usual, customary, and reasonable charges. There is a $1500 maximum benefit per plan year. The Legislature pays the total premium for full-time employees and part-time employees pay premiums based on the total hours of work.
Leave Accrual Benefits
Annual Leave accrues as follows based on creditable state service:
Up to 5 years - 11 hours per month 5 to 10 years - 13 hours per month Over 10 years - 15 hours per month
Sick Leave accrues at 9 hours per month for all full-time employees.
Life and Disability Insurance
Group Term life Insurance with an accidental death and dismemberment benefit provides $25,000 coverage. The Legislature pays the total premium for full-time employees and part-time employees pay premiums based on the total hours of work. For disability insurance, the Legislature offers a Group Long Term Disability Insurance Plan that provides a monthly benefit of 60 percent of covered monthly earnings after an elimination period of 360 days. The Legislature pays the total premium.
Retirement
Participation in the Florida Retirement System is compulsory for all salaried staff, except certain re-employed retirees. New employees have until the end of the eighth month following their first month of employment to select a retirement plan, from the traditional pension plan or the investment plan. New employees will receive an informational packet approximately two months after the hire date. Members and staff contribute 3% of their salary towards retirement and the Legislature pays the remainder of the premium
Florida Pre-Tax Plan and Deferred Compensation Plan
This state sponsored program includes Supplemental Insurance Plans, Health Savings Account (when enrolled with an Investor Health Plan), and a Flexible Spending Program on a pretax basis. The Supplemental Insurance Plans include hospitalization, cancer/intensive care, dental, vision, and accidental/disability. The Flexible Spending Program includes healthcare and dependent care accounts. A competitive Deferred Compensation Plan is also offered. The State of Florida Deferred Compensation Plan offers a number of investment options including variable annuities, mutual funds, and a bank, with a variety of contract providers.
Paid Holidays
New Year's Day - Martin Luther King Day - Memorial Day - Independence Day - Labor Day - Veteran's Day - Thanksgiving Day - Friday After Thanksgiving - Christmas Day - Personal Holiday
Total Compensation Statement
The Total Compensation Statement provides a monetary value of each benefit listed below as well as a total annual compensation estimate. The annual salary amount used in this example is $50,000. Note: All values are based on individual plans. recblid rwg770lp9en4um9l4jgorhs02g4alx