University of Arizona
University of Arizona is hiring: Executive Assistant, Department of Surgery in T
University of Arizona, Tucson, AZ, US
Executive Assistant, Department of Surgery Posting Number
req24075 Department
Surgery Department Website Link
Location
University of Arizona Health Sciences Address
Tucson, AZ USA Position Highlights The Department of Surgery, Division of Plastic Surgery, seeks a highly organized and proactive Executive Assistant to provide administrative support to the Division Chief and faculty. The Executive Assistant will serve as the primary point of contact for the division, playing a key role in managing calendars, supporting academic and clinical initiatives, and strategic plans, while ensuring the efficient operation of the division. This role is essential for advancing the College of Medicine - Tucson's mission in education, research, and clinical care.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here . Duties & Responsibilities Administrative Leadership & Faculty Support:
Non-Exempt Full Time/Part Time
Full Time Number of Hours Worked per Week
40 Job FTE
1.0 Work Calendar
Fiscal Job Category
Organizational Administration Benefits Eligible
Yes - Full Benefits Rate of Pay
$28.56 - $35.70 Compensation Type
hourly rate Grade
8 Compensation Guidance
The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator. Career Stream and Level
PC2 Job Family
Administrative Support Job Function
Organizational Administration Type of criminal background check required:
Name-based criminal background check (non-security sensitive) Number of Vacancies
1 Target Hire Date Expected End Date Contact Information for Candidates Jessica Montoya
jessicamontoya@arizona.edu Open Date
10/3/2025 Open Until Filled
Yes Documents Needed to Apply
Resume and Cover Letter Special Instructions to Applicant Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.
req24075 Department
Surgery Department Website Link
Location
University of Arizona Health Sciences Address
Tucson, AZ USA Position Highlights The Department of Surgery, Division of Plastic Surgery, seeks a highly organized and proactive Executive Assistant to provide administrative support to the Division Chief and faculty. The Executive Assistant will serve as the primary point of contact for the division, playing a key role in managing calendars, supporting academic and clinical initiatives, and strategic plans, while ensuring the efficient operation of the division. This role is essential for advancing the College of Medicine - Tucson's mission in education, research, and clinical care.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here . Duties & Responsibilities Administrative Leadership & Faculty Support:
- Serve as the primary administrative support to the Division Chief and faculty, anticipating needs and ensuring seamless daily operations.
- Manage faculty calendars, coordinate complex schedules, and arrange travel, lodging, and itineraries. Draft, edit, and distribute correspondence, presentations, and reports on behalf of division leadership.
- Support academic and clinical initiatives through effective communication, organization, and documentation.
- In conjunction with the Department Budget Manager, oversee division budget tracking and variance analysis.
- Process division reimbursements and P-Card purchases in compliance with university and departmental guidelines.
- Prepare summary-level financial reports to support divisional leadership in strategic and operational decisions.
- Provide guidance to faculty and staff regarding financial policies and procedures.
- Plan and manage divisional events such as faculty meetings, retreats, conferences, and visiting professorships.
- Coordinate logistics including agendas, materials, minutes, and follow-up actions.
- Support speaking engagements and special projects for division leadership.
- Ensure events align with divisional priorities and reflect the department's professional standards.
- Assist the Division Chief and faculty with implementation of divisional initiatives and strategic goals.
- Provide project management support for academic, clinical, and research programs.
- Support initiatives by gathering background information, preparing briefing documents, and monitoring progress on initiatives.
- Serve as a resource for process improvements and long-term divisional planning.
- Demonstrated proficiency in Microsoft Excel, Word and Office.
- Bachelor's degree or equivalent advanced learning attained through experience required.
- Three (3) years of relevant work experience is required.
- Experience with UA Analytics and UAccess Manager Self Service.
Non-Exempt Full Time/Part Time
Full Time Number of Hours Worked per Week
40 Job FTE
1.0 Work Calendar
Fiscal Job Category
Organizational Administration Benefits Eligible
Yes - Full Benefits Rate of Pay
$28.56 - $35.70 Compensation Type
hourly rate Grade
8 Compensation Guidance
The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator. Career Stream and Level
PC2 Job Family
Administrative Support Job Function
Organizational Administration Type of criminal background check required:
Name-based criminal background check (non-security sensitive) Number of Vacancies
1 Target Hire Date Expected End Date Contact Information for Candidates Jessica Montoya
jessicamontoya@arizona.edu Open Date
10/3/2025 Open Until Filled
Yes Documents Needed to Apply
Resume and Cover Letter Special Instructions to Applicant Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.