Executive Personal Assistant Job at Velvet Caviar in New York

About the Role

Velvet Caviar is a leading lifestyle and tech accessories brand and is seeking a dynamic, stylish, and incredibly organized Executive Personal Assistant to support our CEO and Founder. This role sits at the intersection of high-level executive support, personal assistance, and creative collaboration.

This is not your typical EA role. From managing packed calendars to supporting social content shoots, international travel, company events, and daily to-dos — you’ll help keep both the business and the CEO’s personal brand running seamlessly. If you thrive in fast-paced environments, love aesthetics and TikTok trends, and are known for being two steps ahead — this role is for you.

Key Responsibilities

Executive & Administrative Support

• Manage CEO’s work and personal calendar with precision; schedule meetings, appointments, and events
• Oversee inbox management; draft responses and flag priority items
• Attend meetings, take notes, and manage follow-up action items
• Maintain and manage the CEO’s daily to-do list, priorities, and long-term goals
• Act as a gatekeeper, managing the CEO’s time and workload effectively
• Coordinate domestic and international travel (including arrangements for her small dog)
• Send and arrange vendor and personal payments on behalf of CEO

Creative & Brand Support

• Support CEO’s personal social media presence (TikTok & Instagram): film, edit, brainstorm, and keep content aligned with trends and brand identity
• Offer creative input for event outfits, content shoots, and personal brand moments
• Source, pick up, and return items for content, events, and daily needs
• Manage closet organization and resale (e.g., Postmark listings)

Personal & Lifestyle Support

• Run personal errands, book travels, make reservations, and execute lifestyle tasks with care and discretion
• Maintain the CEO’s office space and household organization and logistics
• Assist with CEO’s small dogs, as needed (must be dog-friendly)
• Drive for errands or events when needed (must hold a valid driver’s license and be comfortable driving in NYC)
• Handle expense reports, reimbursements, and bill payments

Project & Event Coordination

• Organize personalized gifting and coordinate events
• Help plan and coordinate company events and special projects
• Support internal creative initiatives and cross-functional priorities
• Anticipate the CEO’s needs and proactively look around corners for solutions

You Are…

• Highly organized, detail-obsessed, and thrive at managing chaos with calm
• A natural problem solver who’s proactive and solutions-oriented
• A strong communicator — professional, clear, and personable
• Tech-savvy with experience across Google Suite, calendar/email systems, and editing tools for IG/TikTok
• Fashion-forward and social-media fluent with a sharp eye for aesthetics
• A team player with positive energy who’s service-minded and discrete
• Someone with a valid driver’s license who can confidently navigate NYC

Requirements

• 3 years of Executive or Personal Assistant experience, preferably in fast-paced, creative environments
• Based in NYC with deep familiarity navigating the city
• Comfortable managing both professional and personal tasks with professionalism and care
• Prior experience supporting social media or a personal brand is a strong plus
• Must love dogs and be flexible to assist as needed
• Available for occasional evening/weekend needs based on CEO’s schedule or travel/events

Bonus Points If You…

• Have experience with small-business operations or startup environments
• Have a background or interest in fashion, beauty, or influencer marketing
• Are familiar with travel logistics for events like Fashion Week, pop-ups, or influencer trips

PERKS:

• Be a key strategic leader at a fast-growing brand!
• Competitive salary performance-based bonuses
• Nice office located at the Brooklyn Navy Yard
• Hybrid schedule with 1-2 days a week in office
• PTO Days Specified National Holidays Off
• Health Insurance coverage other benefits
• Quarterly team events and or retreats

Velvet Caviar is an equal-opportunity employer committed to a diverse workplace environment.