City of Foley, AL
Salary:
$22.83 Hourly Location :
City of Foley, AL Job Type:
Full Time Job Number:
00109 Department:
General Government Division:
Administration Opening Date:
10/03/2025 Closing Date:
10/17/2025 5:00 PM Central
Under general supervision, this position provides a wide variety of administrative support to the Administration Division of General Government. Provides assistance to the City Clerk's office in the performance of duties including preparation of City Council agendas and backup documentation. Position serves as back-up to the City Clerk and is able to perform those duties in his/her absence. Oversees and manages the City's records management program including developing procedures for records management, retrieval and disposal. Provides administrative support to the Mayor, City Council, Administration, and City Boards and performs other duties of an administrative nature as required. Assists the Clerk's office with municipal and special elections with the ability to conduct and administer elections according to state and federal law, and city ordinances. Reports to the City Clerk.
Essential Functions Provides a wide variety of administrative support to the Administration Division of General Government. Provides assistance to the City Clerk's office and performs required follow up to the City Council meetings. Scans final documentation into the City's document imaging system and indexes/catalogs the data into the system for easy retrieval. Attends City Council meetings and records/transcribes minutes as may be required in the absence of the City Clerk. Ensures accurate up-to-date filing of City ordinances, agreements, resolutions, and minutes of City Council, commissions, and committees. Assists City Clerk with municipal and special elections as may be required. Provides administrative support to the Mayor, City Council, City Administrator, and City Boards. Serves as back-up to the City Clerk and is able to perform those duties in his/her absence. Oversees and manages the City's records management program including developing procedures for records management, retrieval and disposal. Provides a variety of organizational support and operational research to the organization as many be necessary. Communicates clearly and concisely, both orally and in writing. Utilizes a variety of computer software to include Microsoft Word, Excel, document imaging software, internet and email, Legistar agenda automated software, and Incode. Additional Functions Performs other duties as assigned.
Education and Experience: High School Diploma or its equivalent and three (3) years of experience in a job related field; or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities.
Special Qualifications: A Certified Municipal Clerk designation is required, or certification must be obtained within three (3) years of hire. Valid Driver's License. The City's group insurance is currently through
Blue Cross and Blue Shield of Alabama . The employees' health, vision, hearing and dental premiums are paid in full by the City. The City pays 50% of family coverage. The employee cost for family health, vision and hearing is $67.47 per semi-monthly deduction cycle and dental is $10.00 per semi-monthly deduction cycle. See enclosed booklets in your onboarding plan for coverage details. **NOTE** If family coverage is desired, 2 deductions must be made from check or paid in full prior to effective date of coverage. The total monthly cost for family health and dental coverage is $154.94.
$22.83 Hourly Location :
City of Foley, AL Job Type:
Full Time Job Number:
00109 Department:
General Government Division:
Administration Opening Date:
10/03/2025 Closing Date:
10/17/2025 5:00 PM Central
Under general supervision, this position provides a wide variety of administrative support to the Administration Division of General Government. Provides assistance to the City Clerk's office in the performance of duties including preparation of City Council agendas and backup documentation. Position serves as back-up to the City Clerk and is able to perform those duties in his/her absence. Oversees and manages the City's records management program including developing procedures for records management, retrieval and disposal. Provides administrative support to the Mayor, City Council, Administration, and City Boards and performs other duties of an administrative nature as required. Assists the Clerk's office with municipal and special elections with the ability to conduct and administer elections according to state and federal law, and city ordinances. Reports to the City Clerk.
Essential Functions Provides a wide variety of administrative support to the Administration Division of General Government. Provides assistance to the City Clerk's office and performs required follow up to the City Council meetings. Scans final documentation into the City's document imaging system and indexes/catalogs the data into the system for easy retrieval. Attends City Council meetings and records/transcribes minutes as may be required in the absence of the City Clerk. Ensures accurate up-to-date filing of City ordinances, agreements, resolutions, and minutes of City Council, commissions, and committees. Assists City Clerk with municipal and special elections as may be required. Provides administrative support to the Mayor, City Council, City Administrator, and City Boards. Serves as back-up to the City Clerk and is able to perform those duties in his/her absence. Oversees and manages the City's records management program including developing procedures for records management, retrieval and disposal. Provides a variety of organizational support and operational research to the organization as many be necessary. Communicates clearly and concisely, both orally and in writing. Utilizes a variety of computer software to include Microsoft Word, Excel, document imaging software, internet and email, Legistar agenda automated software, and Incode. Additional Functions Performs other duties as assigned.
Education and Experience: High School Diploma or its equivalent and three (3) years of experience in a job related field; or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities.
Special Qualifications: A Certified Municipal Clerk designation is required, or certification must be obtained within three (3) years of hire. Valid Driver's License. The City's group insurance is currently through
Blue Cross and Blue Shield of Alabama . The employees' health, vision, hearing and dental premiums are paid in full by the City. The City pays 50% of family coverage. The employee cost for family health, vision and hearing is $67.47 per semi-monthly deduction cycle and dental is $10.00 per semi-monthly deduction cycle. See enclosed booklets in your onboarding plan for coverage details. **NOTE** If family coverage is desired, 2 deductions must be made from check or paid in full prior to effective date of coverage. The total monthly cost for family health and dental coverage is $154.94.