Administrative Assistant Job at Yuma Regional Medical Center in Yuma

Work Status Details: REGULAR FULL TIME | 80.00 Hours Every Two Weeks. Shift: Days. Pay Rate Type: Hourly. Location: Corporate Center.

Listed is the base hiring salary range offered for this position. Actual salaries may vary depending on factors, including but not limited to skills and experience. The salary range listed is just one component of the total rewards/compensation package offered to candidates. Min = $19.08, Mid = $23.37, Max = $27.66

Summary:

The Administrative Assistant provides high-level, independent administrative support by conducting research, preparing statistical reports, handling information requests, attending meetings, and completing various projects, and acting as a liaison for the executive director between board members, physicians, staff, other healthcare organization representatives, patients, patient family members, government and regulatory agencies, professional associations, vendors and the news media; provides general office and clerical work; coordinates meetings; handles confidential information.

Responsibilities:

Provides efficient, effective management support to department(s) including document preparation, meeting minutes, agendas, PO's, donor acknowledgments and recording of expenses and income in an organized, accurate, legible, and confidential manner. Schedules and maintains department calendar, including events, meetings, time off and attendance activities.

Provides support for all Foundation internal and external events, including tours, meetings, fundraisers, ribbon cuttings, dedications, training and seminars. Coordinates procurement of goods and services for events and projects. Coordinates internal/external catering requests; ensures notification is communicated to departments for events, such as food services, security, housekeeping and engineering. Coordinates donations of live and silent auction items and other gifts in-kind for special events. Manages timely acknowledgment of all event participants, donors and volunteers; enters details and reconciles with CRM database.

Coordinates with community relations and marketing consultants on projects and deadlines; reviews requests for advertising and participation in community events. Assists with procuring external community event tickets; ensures staff and board members attending are aware of participation and appropriate details are on calendars; sends reminders and confirms participation. Proofreads correspondence, ads, marketing materials, donor packets, board packets, emails and PowerPoint presentations and other outward facing materials.

Assists with entering data in CRM database; pulls basic reports. Assists with inputting actions and ensures follow up is added to Outlook calendars. Ensures in-kind donations are entered into database and acknowledgments are completed. Develops segmented mailing lists for events and appeals as directed. Coordinates annual appeal mailings; uploads files to third party vendor.

Performs other duties as assigned.

Education:

• HS DIPLOMA/GED
• REQUIRED: 3+ years related experience

Join us at Yuma Regional Medical Center dba Onvida Health. A career at Onvida Health is more than just a job. It's a place to have a long and rewarding career, making a difference in the lives of those in our shared community. When you join our team, you become an integral part of a thriving community committed to improving the health and well-being of everyone in southwestern Arizona.

Onvida Health is committed to innovation, kindness, and integrity. We're looking for people who approach each day with a sense of possibility, a drive to make things better, and a commitment to kindness. If that sounds like you, you're our kind of people.

Life in Yuma, Arizona offers more than just sunshine. It's a place where the great outdoors meets a welcoming, tight-knit community. Hike scenic trails, explore the Colorado River, or immerse yourself in local cultural festivals - all while embracing the beauty of this desert oasis. With easy access to larger cities and popular destinations, Yuma makes it easy to balance a fulfilling career with time for personal adventures and relaxation.