Executive Assistant Job at PACE Staffing Network in Renton

We are seeking an experienced Executive Assistant who thrives in fast-changing environments without established processes and is eager to roll up their sleeves to make things happen. This short-term assignment (1-2 months) with a non-profit organization in Renton will require someone comfortable navigating ambiguity, building structure as they go, and supporting leaders through a period of transition!

Key Responsibilities

• Manage executive calendars, meetings, and appointments with efficiency and discretion.
• Coordinate travel arrangements for the ED and DD, including flights, hotels, and itineraries.
• Track and prioritize action items and assignments in tools such as Monday.com and Outlook.
• Draft, edit, and proofread outgoing correspondence, reports, and presentations.
• Prepare agendas, handouts, and meeting logistics; take and distribute accurate meeting notes.
• Proactively monitor and organize the ED's email inbox.
• Provide administrative support to the Leadership Team as delegated.
• Serve as backup for the Administrative Assistant as needed.

• 5+ years of Executive Assistant experience supporting C-Suite leaders.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint).
• Advanced scheduling and time management skills with keen attention to detail.
• Experience in a nonprofit or union/labor-management environment strongly preferred.
• Excellent written communication skills and professional business writing ability.
• Comfortable learning and using technology (Monday.com, Salesforce, Onboard, MS Teams).
• Proven ability to handle confidential information with discretion.
• Bachelor's degree in business administration, nonprofit management, or related field preferred.

• Location: 100% onsite in Renton, WA
• Schedule: Monday-Friday, 8 AM-5 PM
• Pay Range: $34.50-$45.00/hour
• Assignment Duration: 1-2 months, starting ASAP, opportunity for Temp-to-Hire for the right candidate