Texas Health Huguley FWS is hiring: Executive Assistant in Burleson

Overview

Job Description - Executive Assistant (25037187)

Executive Assistant (Job Number: 25037187)

Benefits

• All the benefits and perks you need for you and your family:
• Benefits from Day One
• Paid Days Off from Day One
• Student Loan Repayment Program
• Mental Health Resources and Support

Our promise to you

Joining Texas Health Huguley - AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. Texas Health Huguley - AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

Texas Health Huguley- operates as a joint venture between Texas Health Resources and AdventHealth.

Schedule and Location

Schedule: Full Time

Shift: Days

Location: 11801 South Freeway Burleson, TX 76028

The community you’ll be caring for

Our care for patients extend to the spiritual level by praying with patients and families and providing on call, 24 hours, 7 days a week Chaplains for spiritual support.

Award winning facility and departments including “Great Place to Work” by Becker’s Hospital Review and Gallup.

Work with the latest technology and top experts including “Daisy Award” recipients while on our journey to Magnet status and Pathways designated.

Designated Emergency Center of Excellence recognizing our facility as a high-performing emergency department

• Located about 10 minutes from downtown Fort Worth and near TCU in the award-winning school district, Burleson ISD which also provides a low-cost of living.

The role you’ll contribute

The Executive Assistant position is responsible for supporting assigned Executive and other Directors within the department. Position is responsible for performing secretarial duties within the department. Schedules appointments and coordinates all arrangements for meetings, conferences and travel. Prepares routine and non[1]routine reports including gathering and summarizing data. Establishes and maintains highly confidential files and records. Composes and types letters and correspondence. Answers phones and delivers outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all. May provide project management, assistance with budget planning and tracking, statistical reporting, or other data tasks as required by the department.

The value you’ll bring to the team

• Maintains all communications for the Executive and department including written correspondence and telephone contacts. Drafts documents as requested.
• Coordinates and maintains the Executive’s calendar for meetings and appointments to provide optimal utilization of the executive’s time. Position works collaboratively with other administrative staff throughout the hospital system, the community, etc.
• Fields all departmental phone calls, provides appropriate trouble shooting and routes caller appropriately; screens all department mail, reduces paper flow and manages all follow-up correspondence.
• May assist with developing the annual operating budgets and supports the strategic planning process.
• Maintains the department invoice process including receiving, validating, filing and processing invoices for payment. Assists with trouble shooting on invoices and helps prepare monthly expense reports.
• Maintains department supplies and orders supplies within budgeted dollars.
• Assists the Executive and department with developing PowerPoint presentations and supports the department by making minor and simple changes to graphic files (InDesign, Publisher). Develops and maintains excel files as needed for departmental reporting,
• Attends departmental meetings, takes minutes, transcribes and prepares documentation as needed.
• Manages the department’s electronic filing system.

Qualifications

The expertise and experiences you’ll need to succeed:

• High School Grad or Equiv
• 5+ years of Executive Administrative experience supporting C Suite staff

Preferred Qualifications

• Associate’s or Bachelor’s Degree highly preferred