OK Tomorrow is hiring: Executive Assistant/Personal Assistant in Portland

2 days ago Be among the first 25 applicants Get AI-powered advice on this job and more exclusive features. Company: OK Tomorrow – http://oktomorrow.xyz Location: Portland, OR (Hybrid/Remote with weekly in-office requirement) Position Type: Part-time, 20-40 hours per week Compensation: $30,000 - $60,000 annually Executive Assistant/Personal Assistant Company: OK Tomorrow – http://oktomorrow.xyz Location: Portland, OR (Hybrid/Remote with weekly in-office requirement) Position Type: Part-time, 20-40 hours per week Compensation: $30,000 - $60,000 annually About Us We are a creative technology firm specializing in creative brand marketing and innovative technology solutions. Our company leverages AI to build custom solutions for clients and offers comprehensive AI training services. Our Founder is a sought-after creative technologist who delivers live speaking engagements, virtual workshops, and in-person presentations. Position Overview We are seeking an experienced Executive Assistant/Personal Assistant to provide comprehensive support to our Founder, who leads a dynamic creative technology company while managing a young family in Portland. This role combines traditional executive assistant responsibilities with personal and household management tasks, requiring someone who can seamlessly navigate both professional and personal priorities with exceptional attention to detail. Key Responsibilities Executive Support Manage complex calendar scheduling and coordination Client relationship management Outbound communication, email management, and correspondence Coordinate travel planning and logistics for business trips and speaking engagements Provide meeting coordination and follow-up support Forward planning, and management of priority task tracking Personal & Household Management Aid in the Founder’s balance between high intensity work and personal/family goals Coordinate home-related appointments with service providers Manage family scheduling and calendar coordination Handle personal errands including occasional shopping and item pickup Schedule and coordination personal and family appointments Collaborate directly with the Founder and their partner on family needs Administrative Tasks Maintain organized filing systems and documentation Handle confidential information with discretion Support project coordination as needed Assist with workshop and speaking engagement logistics Qualifications Required Experience & Skills 10+ years of experience as a personal assistant, executive assistant, or house manager Experience working in a services firm with exposure to high-value client relationships (e.g. a marketing or advertising agency, financial services, legal services, etc). Very strong communication and interpersonal skills (you must love people) Proven track record of success coordinating complex tasks with high attention to detail Experience managing both professional and personal responsibilities Comfortable handling confidential and sensitive information Technical Requirements Proficiency with Apple ecosystem (iPhone, MacBook) Experience with Google Workspace (Gmail, Google Calendar, Google Drive) Familiarity with Notion (preferred but not required) General comfort with technology and learning new platforms Transportation & Logistics Valid driver's license and reliable personal vehicle for running errands, OR Confident and timely use of public transportation in Portland area Work Arrangement Hours: 20-40 hours per week, flexible scheduling Schedule: Monday-Friday, mostly standard office hours. Location: Flexible remote/hybrid arrangement with preference for at least 1-2 hours in-office weekly at the company’s NE Portland office. Travel: Minimal, primarily local errands and appointments What We Offer Competitive compensation Flexibility to work around your life commitments (we generally don’t have a meeting-centric culture) Understanding of working parents, juggling school commitments, and work-life balance You will be at the cutting-edge of AI technology and creative marketing Dynamic work environment supporting both business innovation and family life Ideal Candidate You are a seasoned professional who thrives in a dynamic environment where no two days are the same. You have experience supporting busy executives and families, understand the importance of discretion, and can anticipate needs before they're expressed. You're tech-savvy, highly organized, and comfortable wearing multiple hats throughout the day. How to Apply Please submit your resume along with a brief cover letter highlighting your relevant experience in executive/personal assistant roles and your familiarity with the required technology platforms. Include examples of how you've successfully managed both professional and personal responsibilities for previous employers. Email applications in PDF format to info@oktomorrow.xyz Seniority level Seniority level Mid-Senior level Employment type Employment type Part-time Job function Job function Administrative Industries Professional Training and Coaching Referrals increase your chances of interviewing at OK Tomorrow by 2x Sign in to set job alerts for “Executive Personal Assistant” roles. Portland, OR $60,000.00-$70,000.00 2 weeks ago Full Time Scheduling Coordinator (Home Health) Portland, OR $70,000.00-$101,000.00 1 week ago Portland, OR $75,000.00-$95,000.00 3 days ago We’re unlocking community knowledge in a new way. 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