Oakland Schools
Position Type:
Administrative and Business Office Support/Secretary/Clerical
Date Posted:
9/26/2025
Location:
Board Office
District:
Madison District Public Schools
INTERNAL/EXTERNAL POSTING
JOB TITLE: Secretary
LOCATION: Administrative Office
START DATE: October 13, 2025
SALARY: Per MHSA Master Agreement
DESCRIPTION
The Secretary plays a key role in supporting the administrative functions of the district. This position involves clerical tasks with a particular focus on Special Education, assisting with business office duties including Accounts Payable, and managing various administrative tasks essential to the smooth operation of the district. This position is based primarily at the administrative office, but may require occasional assignments at other school buildings within the district as needed.
QUALIFICATIONS
Attachment(s):
Administrative and Business Office Support/Secretary/Clerical
Date Posted:
9/26/2025
Location:
Board Office
District:
Madison District Public Schools
INTERNAL/EXTERNAL POSTING
JOB TITLE: Secretary
LOCATION: Administrative Office
START DATE: October 13, 2025
SALARY: Per MHSA Master Agreement
DESCRIPTION
The Secretary plays a key role in supporting the administrative functions of the district. This position involves clerical tasks with a particular focus on Special Education, assisting with business office duties including Accounts Payable, and managing various administrative tasks essential to the smooth operation of the district. This position is based primarily at the administrative office, but may require occasional assignments at other school buildings within the district as needed.
QUALIFICATIONS
- High school diploma or equivalent.
- Proficient in office software, including Microsoft Office Suite (Word, Excel, Outlook).
- Experience with Frontline Absence Management or similar systems preferred.
- Strong organizational skills and attention to detail.
- Ability to handle confidential information with discretion.
- Strong communication and interpersonal skills.
- Main Reception
- Serve as the first point of contact for visitors, staff, and students, providing excellent customer service and directing inquiries appropriately.
- Answer and manage incoming phone calls, emails, and messages, ensuring timely responses or escalations as needed.
- Maintain a welcoming and organized front office environment.
- Special Education Clerical Support
- Enter and manage Individualized Education Program (IEP) data, ensuring accuracy and compliance with deadlines.
- Process requests related to IEP documentation in a timely manner.
- Assist in maintaining and organizing special education files and records.
- Maintain and update transportation documentation for students with special needs.
- Monitor teacher/para Medicaid billing.
- Process Deposits
- Accurately record and process financial deposits, maintaining proper documentation for auditing purposes.
- Ensure compliance with district and state financial policies.
- Accounts Payable
- Process and verify invoices, ensuring timely payment to vendors.
- Reconcile discrepancies and maintain detailed records for financial audits.
- Mail Management
- Receive, sort, and distribute incoming mail and packages.
- Prepare and send outgoing mail, ensuring timely delivery.
- Building Support
- Provide support at Madison Elementary School as needed.
- Cover clerical duties at different buildings in the event of staff absences, ensuring continuity of operations.
- Additional Clerical Support
- Perform clerical tasks assigned by the Superintendent, ensuring the efficient operation of the administrative office.
- Competitive salary
- Comprehensive health benefits
- Professional development opportunities
- Supportive and collaborative work environment
- Complete application process with Oakland Human Resources Consortium (OHRC)
- Upload letter of interest, current resume, and letters of recommendation
Attachment(s):
- Job Description