CORE (Community Organized Relief Effort)
Facilities and Operations Coordinator
CORE (Community Organized Relief Effort), Altadena, California, United States, 91002
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Facilities and Operations Coordinator
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CORE (Community Organized Relief Effort) Overview
The Facilities & Operations Coordinator oversees day-to-day operations across COREs long term fire response in Los Angeles, including the Altadena Build Club (ABC) on Lake Ave and the Lincoln Lot Community Space. This role ensures facilities are safe, clean, and functional, while supervising permitting, installations, vendor contracts, and compliance. It combines facilities management, vendor coordination (including contracted cleaning services), safety compliance, and logistical support for programs and events. The position requires a hands-on, proactive problem solver who facilitates the operational preferences of CORE and its partners and creates welcoming spaces for community engagement. Main Responsibilities Facilities & Vendor Management Oversee daily operations for the ABC and Lincoln Lot Community Space, including opening/closing, event setup, and readiness for use. Manage vendor relationships for cleaning services, security, maintenance, landscaping, and waste management. Coordinate repairs, maintenance, and preventative servicing for all building systems and outdoor structures. Provide support on installations, temporary builds or construction-related projects at both locations. Ensure the Lincoln Lot is maintained in a safe, inviting condition for public events and gatherings.
Safety & Compliance & Permitting
Ensure both locations comply with health, safety, zoning and accessibility requirements across all locations. Facilitate what activities and uses are allowable in alignment with COREs preferences and local regulations. Support Construction Project Manager in the permitting processes with LA County and local authorities for events, installations and temporary structures. Serve as point of contact for inspections, fire safety drills, and emergency preparedness for both sites. Maintain inventory of safety and emergency supplies at each location.
Custodial Oversight (via cleaning service)
Schedule and inspect work of contracted cleaning services to ensure high standards of cleanliness. Coordinate special cleaning projects for both locations, including post-event cleanup. Manage supply inventory for restrooms, kitchens, and public space amenities at the Hub and Lincoln Lot. Logistics & Event Support: Assist with room and space setup/breakdown for meetings, workshops, cultural events, and community showcases; coordinate with programming staff and partners to ensure event needs are met, including AV/IT readiness; manage storage and inventory for event and facility supplies, including coordinating with CORE warehouse.
Event Operations & Compliance
Coordinate all operational requirements for special events, including arranging utilities, power, water, and other site needs. Obtain necessary permits and approvals from local agencies for events at the ABC or Lincoln Lot, ensuring compliance with city, county, and state regulations. Serve as the primary liaison with fire, safety, and public works officials for permitted activities. Ensure all temporary structures, vendors, and event setups meet safety and accessibility standards.
Procurement and Contracting
Work with COREs Global Procurement to develop scopes of work and contracts for vendors and contractors. Ensure procurement processes are transparent and in compliance with COREs procurement policies. Track vendor performance and ensure accountability in service delivery.
Administrative & Budget Oversight
Track operations-related expenses for both locations and maintain records for budgeting and reporting. Provide operational input for annual budget planning. Support emergency response and continuity planning for both spaces.
Scope And Travel
Travel between the ABC and Lincoln Lot Community Space as needed.
Qualifications
High school diploma or equivalent required; associate or bachelors degree in facilities management, construction management, or related field preferred. Demonstrated commitment to humanitarian principles, equity, inclusion, and cultural sensitivity. Valid drivers license and ability to travel between CORE facilities as needed.
Experience
Minimum 3 years of experience in facilities management, event operations, construction support, or similar role (nonprofit, public sector, or community center experience preferred). Proven experience with vendor management and contract oversight, including cleaning, maintenance, and event logistics providers. Hands-on experience supporting permitting processes, compliance with county/city regulations, and event approvals. Experience coordinating operations across multiple facilities/sites. Familiarity with building systems (HVAC, electrical, plumbing), safety regulations, and ADA accessibility standards.
Skills & Competencies
Operations Management: Day-to-day facility oversight, vendor coordination, and multi-site operations. Permitting & Compliance: Understanding of permitting processes, fire safety codes, zoning, and local building requirements. Customer Service & Engagement: Engage with community members, staff, and partners professionally. Organizational Skills: Manage multiple tasks, track budgets, and maintain accurate records. Problem Solving: Hands-on, proactive approach to identifying issues and implementing solutions. Technical Knowledge: Familiarity with event setup, AV/IT readiness, and logistics coordination. Physical Capability: Lift up to 50 lbs and support event/facility setup as needed. Collaboration & Teamwork: Works effectively with programming staff, contractors, and external agencies to ensure compliance and smooth operations.
$29 - $36 an hour In accordance with CA law, the expected pay range for this CA position is posted with this position. The actual compensation will be determined based on experience and other factors permitted by law. Clear pre-employment background check requirements, including local, state, and national criminal records checks, sex offender registries, employment, education verifications and child abuse registry check (if required by state regulations) are required post job offer and prior to employment. Safeguarding
CORE is committed to keeping children and vulnerable individuals safe and has a Zero Tolerance policy for sexual exploitation and abuse. Every CORE employee, consultant and volunteer is bound by COREs Code of Conduct and Safeguarding Policy. By applying for this position, an applicant confirms that they have not previously violated an employers safeguarding, sexual misconduct, (child) sexual exploitation and abuse, or human trafficking policy. #J-18808-Ljbffr
Facilities and Operations Coordinator
role at
CORE (Community Organized Relief Effort) Overview
The Facilities & Operations Coordinator oversees day-to-day operations across COREs long term fire response in Los Angeles, including the Altadena Build Club (ABC) on Lake Ave and the Lincoln Lot Community Space. This role ensures facilities are safe, clean, and functional, while supervising permitting, installations, vendor contracts, and compliance. It combines facilities management, vendor coordination (including contracted cleaning services), safety compliance, and logistical support for programs and events. The position requires a hands-on, proactive problem solver who facilitates the operational preferences of CORE and its partners and creates welcoming spaces for community engagement. Main Responsibilities Facilities & Vendor Management Oversee daily operations for the ABC and Lincoln Lot Community Space, including opening/closing, event setup, and readiness for use. Manage vendor relationships for cleaning services, security, maintenance, landscaping, and waste management. Coordinate repairs, maintenance, and preventative servicing for all building systems and outdoor structures. Provide support on installations, temporary builds or construction-related projects at both locations. Ensure the Lincoln Lot is maintained in a safe, inviting condition for public events and gatherings.
Safety & Compliance & Permitting
Ensure both locations comply with health, safety, zoning and accessibility requirements across all locations. Facilitate what activities and uses are allowable in alignment with COREs preferences and local regulations. Support Construction Project Manager in the permitting processes with LA County and local authorities for events, installations and temporary structures. Serve as point of contact for inspections, fire safety drills, and emergency preparedness for both sites. Maintain inventory of safety and emergency supplies at each location.
Custodial Oversight (via cleaning service)
Schedule and inspect work of contracted cleaning services to ensure high standards of cleanliness. Coordinate special cleaning projects for both locations, including post-event cleanup. Manage supply inventory for restrooms, kitchens, and public space amenities at the Hub and Lincoln Lot. Logistics & Event Support: Assist with room and space setup/breakdown for meetings, workshops, cultural events, and community showcases; coordinate with programming staff and partners to ensure event needs are met, including AV/IT readiness; manage storage and inventory for event and facility supplies, including coordinating with CORE warehouse.
Event Operations & Compliance
Coordinate all operational requirements for special events, including arranging utilities, power, water, and other site needs. Obtain necessary permits and approvals from local agencies for events at the ABC or Lincoln Lot, ensuring compliance with city, county, and state regulations. Serve as the primary liaison with fire, safety, and public works officials for permitted activities. Ensure all temporary structures, vendors, and event setups meet safety and accessibility standards.
Procurement and Contracting
Work with COREs Global Procurement to develop scopes of work and contracts for vendors and contractors. Ensure procurement processes are transparent and in compliance with COREs procurement policies. Track vendor performance and ensure accountability in service delivery.
Administrative & Budget Oversight
Track operations-related expenses for both locations and maintain records for budgeting and reporting. Provide operational input for annual budget planning. Support emergency response and continuity planning for both spaces.
Scope And Travel
Travel between the ABC and Lincoln Lot Community Space as needed.
Qualifications
High school diploma or equivalent required; associate or bachelors degree in facilities management, construction management, or related field preferred. Demonstrated commitment to humanitarian principles, equity, inclusion, and cultural sensitivity. Valid drivers license and ability to travel between CORE facilities as needed.
Experience
Minimum 3 years of experience in facilities management, event operations, construction support, or similar role (nonprofit, public sector, or community center experience preferred). Proven experience with vendor management and contract oversight, including cleaning, maintenance, and event logistics providers. Hands-on experience supporting permitting processes, compliance with county/city regulations, and event approvals. Experience coordinating operations across multiple facilities/sites. Familiarity with building systems (HVAC, electrical, plumbing), safety regulations, and ADA accessibility standards.
Skills & Competencies
Operations Management: Day-to-day facility oversight, vendor coordination, and multi-site operations. Permitting & Compliance: Understanding of permitting processes, fire safety codes, zoning, and local building requirements. Customer Service & Engagement: Engage with community members, staff, and partners professionally. Organizational Skills: Manage multiple tasks, track budgets, and maintain accurate records. Problem Solving: Hands-on, proactive approach to identifying issues and implementing solutions. Technical Knowledge: Familiarity with event setup, AV/IT readiness, and logistics coordination. Physical Capability: Lift up to 50 lbs and support event/facility setup as needed. Collaboration & Teamwork: Works effectively with programming staff, contractors, and external agencies to ensure compliance and smooth operations.
$29 - $36 an hour In accordance with CA law, the expected pay range for this CA position is posted with this position. The actual compensation will be determined based on experience and other factors permitted by law. Clear pre-employment background check requirements, including local, state, and national criminal records checks, sex offender registries, employment, education verifications and child abuse registry check (if required by state regulations) are required post job offer and prior to employment. Safeguarding
CORE is committed to keeping children and vulnerable individuals safe and has a Zero Tolerance policy for sexual exploitation and abuse. Every CORE employee, consultant and volunteer is bound by COREs Code of Conduct and Safeguarding Policy. By applying for this position, an applicant confirms that they have not previously violated an employers safeguarding, sexual misconduct, (child) sexual exploitation and abuse, or human trafficking policy. #J-18808-Ljbffr