County of DuPage, CO
Salary:
$50,000.00 - $51,000.00 Annually Location :
Wheaton, IL Job Type:
Full-time Job Number:
25-00122 Department:
Community Services Department Opening Date:
09/24/2025 Closing Date:
10/7/2025 11:59 PM Central Hours:
Monday through Friday; 8:00 am - 4:30 pm
POSITION SUMMARY
We are pleased to offer the current job opportunity for two Administrative Specialist positions within the Community Services Department. This position contributes to the department as a support to administration within Senior Services division. The position requires attention to detail, multitasking, and prioritizing the various tasks within the position.
This position is eligible for our complete benefit package including medical, dental and vision insurance, flexible spending accounts, life insurance, pension, deferred compensation plan, tuition reimbursement, pre-paid legal and credit union. As a team member at DuPage County, you will also have access to time off with pay on Designated Holidays or holiday pay if required to work, Vacation time, Sick time and Paid Leave.
To learn more about the cost and coverage of the benefits plan, visit
For detailed information on paid time off, visit , Section 5 DuPage County is an Equal Opportunity Employer RESPONSIBILITIES
ESSENTIAL DUTIES AND RESPONSIBILITIES The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class. Ensuring the office operations are in compliance with the policy standards and provisions Works as part of a team with several Case Managers to provide case management services to the older adult population Assist clients by collecting and photocopying materials required for clients applications Assists department in scheduling assessments for staff Assists and answers inquiries from clients, the public, and other contacts via phone, email, or walk-in Processes requests and completes paperwork for programs and services Completes assigned projects and activities independently Prepares reports, charts and tables by gathering, compiling and typing data following established procedures or format Prepares letters, memos, or other correspondence Maintaining records of work and client interactions of a confidential nature Completes reviews of client files for accuracy Data entry into State and Federal client databases Completes billing data entry Create and maintain database records Monitors data entry for rejected transmittals and provides corrections Assists provider agencies with billing and data entry issues Answers questions from staff and provider agencies regarding policies and procedures Corresponds with state and database providers regarding data entry issues Files documents alphabetically Maintains regular attendance and punctuality REQUIREMENTS INCLUDE
EDUCATION and/or EXPERIENCE Completion of a High School Diploma or General Equivalency Diploma equivalent; four years of administrative support experience which includes an environment exposed to public contact; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
The preferred candidate will:
Be fluent in Spanish Passing score on Basic Word and Basic Excel tests. A pre-employment background check is required. Physical Requirements and Work Environment
PHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work will occur in an office and is not substantially exposed to adverse environmental conditions. DuPage County offers a complete benefit package to full-time employees including medical insurance, dental insurance, vision, flexible spending accounts, life insurance, pension, holidays, vacation, sick leave, deferred compensation plan, tuition reimbursement, pre-paid legal and credit union. Limited benefits are also offered for eligible part-time positions.
To learn more details, visit our 01
Select the response below that represents your highest completed level of education.
Master's Degree from an Accredited Institution Bachelor's Degree from an Accredited Institution Associate's Degree from an Accredited Institution Some college level courses complete but no degree awarded from an Accredited Institution High School Diploma or GED None of the above
02
If you possess a degree, in what field/ major is the degree? (If no degree, answer with N/A) 03
Which of the following best describes your administrative/clerical experience?
No clerical experience Less than one (1) year of administrative/clerical experience One (1) year to less than two (2) years of administrative/clerical experience Two (2) years of administrative/clerical experience Three (3) years of administrative/clerical experience Four (4) years of administrative/clerical experience Five (5) or more years of administrative/clerical experience
04
Do you have work experience with the following? (check all that apply)
Filing Recordkeeping Gathering detailed information Reviewing detailed information Correspondence Opening, sorting and distributing mail
05
Please briefly describe the experience with the tasks above. (Do not enter See Resume). If you do not have this experience, indicate N/A. 06
Which of the following best describes your customer service experience (please check all that apply):
Face-to-face customer service Answering customer phone calls (single-line) Making phone calls to customers Answering and responding to customers' emails N/A
07
How many years of data entry experience do you have?
No data entry experience Less than one (1) year of data entry experience One (1) year to less than two (2) years of data entry experience Two (2) years of data entry experience Three (3) years of data entry experience Four (4) years of data entry experience Five (5) or more years of data entry experience
08
Do you have experience collecting, analyzing and disseminating information in a business or social service environment?
Yes No
09
If you answered "yes" to the previous question, briefly describe the experience with the tasks above. (Do not enter See Resume). If you do not have this experience, indicate N/A. 10
Please select the areas in which you have professional work experience:
State Funds and Grants HOME Investment Partnerships Program Community Development Block Grant Program (CDBG) Emergency Solutions Grant Program (ESG) None of the Above
11
Please describe your experience with compiling, analyzing, reconcile and verify billing records; and translating this data into meaningful reports (enter N/A if none): 12
Are you able to perform the following, with or without an accommodation?Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Yes No
Required Question
$50,000.00 - $51,000.00 Annually Location :
Wheaton, IL Job Type:
Full-time Job Number:
25-00122 Department:
Community Services Department Opening Date:
09/24/2025 Closing Date:
10/7/2025 11:59 PM Central Hours:
Monday through Friday; 8:00 am - 4:30 pm
POSITION SUMMARY
We are pleased to offer the current job opportunity for two Administrative Specialist positions within the Community Services Department. This position contributes to the department as a support to administration within Senior Services division. The position requires attention to detail, multitasking, and prioritizing the various tasks within the position.
This position is eligible for our complete benefit package including medical, dental and vision insurance, flexible spending accounts, life insurance, pension, deferred compensation plan, tuition reimbursement, pre-paid legal and credit union. As a team member at DuPage County, you will also have access to time off with pay on Designated Holidays or holiday pay if required to work, Vacation time, Sick time and Paid Leave.
To learn more about the cost and coverage of the benefits plan, visit
For detailed information on paid time off, visit , Section 5 DuPage County is an Equal Opportunity Employer RESPONSIBILITIES
ESSENTIAL DUTIES AND RESPONSIBILITIES The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class. Ensuring the office operations are in compliance with the policy standards and provisions Works as part of a team with several Case Managers to provide case management services to the older adult population Assist clients by collecting and photocopying materials required for clients applications Assists department in scheduling assessments for staff Assists and answers inquiries from clients, the public, and other contacts via phone, email, or walk-in Processes requests and completes paperwork for programs and services Completes assigned projects and activities independently Prepares reports, charts and tables by gathering, compiling and typing data following established procedures or format Prepares letters, memos, or other correspondence Maintaining records of work and client interactions of a confidential nature Completes reviews of client files for accuracy Data entry into State and Federal client databases Completes billing data entry Create and maintain database records Monitors data entry for rejected transmittals and provides corrections Assists provider agencies with billing and data entry issues Answers questions from staff and provider agencies regarding policies and procedures Corresponds with state and database providers regarding data entry issues Files documents alphabetically Maintains regular attendance and punctuality REQUIREMENTS INCLUDE
EDUCATION and/or EXPERIENCE Completion of a High School Diploma or General Equivalency Diploma equivalent; four years of administrative support experience which includes an environment exposed to public contact; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
The preferred candidate will:
Be fluent in Spanish Passing score on Basic Word and Basic Excel tests. A pre-employment background check is required. Physical Requirements and Work Environment
PHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work will occur in an office and is not substantially exposed to adverse environmental conditions. DuPage County offers a complete benefit package to full-time employees including medical insurance, dental insurance, vision, flexible spending accounts, life insurance, pension, holidays, vacation, sick leave, deferred compensation plan, tuition reimbursement, pre-paid legal and credit union. Limited benefits are also offered for eligible part-time positions.
To learn more details, visit our 01
Select the response below that represents your highest completed level of education.
Master's Degree from an Accredited Institution Bachelor's Degree from an Accredited Institution Associate's Degree from an Accredited Institution Some college level courses complete but no degree awarded from an Accredited Institution High School Diploma or GED None of the above
02
If you possess a degree, in what field/ major is the degree? (If no degree, answer with N/A) 03
Which of the following best describes your administrative/clerical experience?
No clerical experience Less than one (1) year of administrative/clerical experience One (1) year to less than two (2) years of administrative/clerical experience Two (2) years of administrative/clerical experience Three (3) years of administrative/clerical experience Four (4) years of administrative/clerical experience Five (5) or more years of administrative/clerical experience
04
Do you have work experience with the following? (check all that apply)
Filing Recordkeeping Gathering detailed information Reviewing detailed information Correspondence Opening, sorting and distributing mail
05
Please briefly describe the experience with the tasks above. (Do not enter See Resume). If you do not have this experience, indicate N/A. 06
Which of the following best describes your customer service experience (please check all that apply):
Face-to-face customer service Answering customer phone calls (single-line) Making phone calls to customers Answering and responding to customers' emails N/A
07
How many years of data entry experience do you have?
No data entry experience Less than one (1) year of data entry experience One (1) year to less than two (2) years of data entry experience Two (2) years of data entry experience Three (3) years of data entry experience Four (4) years of data entry experience Five (5) or more years of data entry experience
08
Do you have experience collecting, analyzing and disseminating information in a business or social service environment?
Yes No
09
If you answered "yes" to the previous question, briefly describe the experience with the tasks above. (Do not enter See Resume). If you do not have this experience, indicate N/A. 10
Please select the areas in which you have professional work experience:
State Funds and Grants HOME Investment Partnerships Program Community Development Block Grant Program (CDBG) Emergency Solutions Grant Program (ESG) None of the Above
11
Please describe your experience with compiling, analyzing, reconcile and verify billing records; and translating this data into meaningful reports (enter N/A if none): 12
Are you able to perform the following, with or without an accommodation?Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Yes No
Required Question