Payroll & Billing Specialist

Position Summary Golden Care is seeking a detail-oriented and trustworthy Payroll & Billing Specialist to manage employee payroll, client invoicing, and financial record keeping. This role is critical to ensuring timely compensation for staff and accurate billing for services rendered to our senior clients. The ideal candidate is organized, discreet, and comfortable navigating sensitive financial matters with professionalism and compassion. Key Responsibilities Payroll Administration Process bi-weekly payroll for caregivers and administrative staff Track hours, overtime, PTO, and deductions using scheduling and payroll software Ensure compliance with California labor laws and wage regulations Maintain accurate employee records and respond to payroll-related inquiries Billing & Invoicing Generate and send invoices to private-pay clients and third-party payers Monitor accounts receivable and follow up on outstanding balances Coordinate with care coordinators to verify service delivery and billing accuracy Reconcile billing discrepancies and issue credit memos or adjustments as needed Financial Support & Compliance Assist with month-end reporting and financial audits Maintain confidentiality of client and employee financial data Support documentation for vendor payments and reimbursements Collaborate with leadership to refine billing protocols and improve efficiency Qualifications 3+ years of payroll and/or billing experience (preferably in healthcare or service industries) Proficiency in QuickBooks, I-Solved, Long Term Care insurance Strong understanding of California labor laws and HIPAA compliance Excellent attention to detail and time management skills Professional communication skills, both written and verbal High level of integrity and discretion when handling sensitive information Experience in home care, hospice, or senior services Familiarity with private pay billing structures and long-term care insurance Ability to work independently and collaboratively in a fast-paced environment You will be reporting directly to Owner/CEO Serious inquiries only please.

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