Martin Luther King Jr. Community Hospital
HR Compliance Specialist
Martin Luther King Jr. Community Hospital, Pasadena, California, United States, 91122
POSITION SUMMARY
Reporting to the Director of Human Resources, the HR Compliance Specialist is responsible for providing comprehensive HR compliance support as well as general administrative assistance. This role involves ensuring adherence to federal and state laws and regulations related to HR practices, while also offering administrative support to the Human Resources department. The HR Compliance Specialist will collaborate with the Human Resources Business Partners to coordinate compliance activities and maintain accurate records.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Coordinate and process HR compliance tasks to ensure accuracy and compliance with regulations.
2. Collect and maintain records related to HR compliance, including new hires, transfers, and status changes.
3. Ensure all necessary documents are included in HR compliance files.
4. Process notifications and corrections related to HR compliance as needed.
5. Collaborate with HR Business Partners to coordinate empoyee events.
6. Respond to employee inquiries regarding HR compliance matters, including plan provisions and general inquiries.
7. Build and maintain relationships with vendors to facilitate HR compliance activities.
8. Receive, verify, and upload licensure records into HRIS based on job description requirements.
9. Run and audit licensure reports regularly and maintain a list of non-compliant employees.
10. Review licensure reports and complete source verifications regularly.
11. Perform self-audits to ensure accuracy and data integrity.
12. Assist with entering and auditing merit and step increase data in Kronos.
13. Identify and escalate issues appropriately.
14. Provide general administrative and clerical support to the Human Resources department.
15. Assist with data entry via HRIS, ATS, and other HR systems.
16. Assist with filing and maintenance of confidential documentation as directed by HR leadership.
17. Provide receptionist/front desk coverage when needed, welcoming visitors and assisting with inquiries in person or by phone and email.
18. Assist with administrative and logistical planning for leadership events, trainings, etc., including tracking participant attendance, catering, set up, break down, and post-event details.
19. Perform other general administrative duties as assigned.
POSITION REQUIREMENTS
A. Education Bachelor Degree in Human Resources or other related field preferred B. Qualifications/Experience
Minimum of 2 years' of general Human Resources experience required. Knowledge of healthcare licensure compliance preferred. Bilingual in English/Spanish preferred. Must be able to respect and maintain highly confidential information. Effectively work independently and as a member of a team, quickly build strong working relationships, demonstrate a high-level of integrity, and establish a proactive approach to customer service. Ability to pay attention to detail with excellent prioritization and organization skills. Self-starter with strong project management skills and ability to follow through. Demonstrated adaptability and flexibility to changes and response to new ideas and approaches. C. Special Skills/Knowledge
Working knowledge of Microsoft Office particularly Word, Excel and PowerPoint. Working knowledge of Kronos is a plus. Possess intermediate math skills excellent written and verbal communication skills.
MLKCH Video
Reporting to the Director of Human Resources, the HR Compliance Specialist is responsible for providing comprehensive HR compliance support as well as general administrative assistance. This role involves ensuring adherence to federal and state laws and regulations related to HR practices, while also offering administrative support to the Human Resources department. The HR Compliance Specialist will collaborate with the Human Resources Business Partners to coordinate compliance activities and maintain accurate records.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Coordinate and process HR compliance tasks to ensure accuracy and compliance with regulations.
2. Collect and maintain records related to HR compliance, including new hires, transfers, and status changes.
3. Ensure all necessary documents are included in HR compliance files.
4. Process notifications and corrections related to HR compliance as needed.
5. Collaborate with HR Business Partners to coordinate empoyee events.
6. Respond to employee inquiries regarding HR compliance matters, including plan provisions and general inquiries.
7. Build and maintain relationships with vendors to facilitate HR compliance activities.
8. Receive, verify, and upload licensure records into HRIS based on job description requirements.
9. Run and audit licensure reports regularly and maintain a list of non-compliant employees.
10. Review licensure reports and complete source verifications regularly.
11. Perform self-audits to ensure accuracy and data integrity.
12. Assist with entering and auditing merit and step increase data in Kronos.
13. Identify and escalate issues appropriately.
14. Provide general administrative and clerical support to the Human Resources department.
15. Assist with data entry via HRIS, ATS, and other HR systems.
16. Assist with filing and maintenance of confidential documentation as directed by HR leadership.
17. Provide receptionist/front desk coverage when needed, welcoming visitors and assisting with inquiries in person or by phone and email.
18. Assist with administrative and logistical planning for leadership events, trainings, etc., including tracking participant attendance, catering, set up, break down, and post-event details.
19. Perform other general administrative duties as assigned.
POSITION REQUIREMENTS
A. Education Bachelor Degree in Human Resources or other related field preferred B. Qualifications/Experience
Minimum of 2 years' of general Human Resources experience required. Knowledge of healthcare licensure compliance preferred. Bilingual in English/Spanish preferred. Must be able to respect and maintain highly confidential information. Effectively work independently and as a member of a team, quickly build strong working relationships, demonstrate a high-level of integrity, and establish a proactive approach to customer service. Ability to pay attention to detail with excellent prioritization and organization skills. Self-starter with strong project management skills and ability to follow through. Demonstrated adaptability and flexibility to changes and response to new ideas and approaches. C. Special Skills/Knowledge
Working knowledge of Microsoft Office particularly Word, Excel and PowerPoint. Working knowledge of Kronos is a plus. Possess intermediate math skills excellent written and verbal communication skills.
MLKCH Video