Global Technical Talent
Facilities Coordinator
Alternate Job Titles Site Operations Coordinator Workplace Services Associate Facilities Assistant Office Services Coordinator Administrative Facilities Support Location Austin, TX (Onsite)
Onsite Flexibility Onsite - 5 days/week
Contract Details Position Type: Contract Contract Duration: ~3 months Start Date: 09/30/2025 End Date: 12/31/2025 (likely to extend or convert) Pay Rate: $20/hour Shift/Hours: Monday-Friday, 7:30am-4:30pm
Job Summary
Join a global real estate services firm as a
Facilities Coordinator
where you'll be the point of contact for day-to-day operations support, vendor interactions, and workplace logistics. This role requires a proactive, professional presence to ensure seamless operations in a dynamic office setting of ~30 employees.
Key Responsibilities
Greet vendors, issue badge IDs, and handle shipping/receiving tasks (including UPS and inter-office box transfers) Manage phone call routing, ensuring proper direction to appropriate teams Stock break room and office supplies; monitor inventory and place orders as needed Book conference rooms, set up catering for meetings, and maintain facility readiness Perform daily walk-throughs to identify preventative maintenance needs and report via ticketing system Coordinate with technicians and vendors to create, assign, and follow up on work orders Train vendors on invoicing and work order processes; review submitted paperwork for accuracy Assist in documentation, reporting, and invoice processing Use Microsoft Office, Smartsheet, and related platforms to support projects Provide high-level customer service, respond to client inquiries, and support workplace satisfaction Required Experience
1+ year experience in a
facilities, operations, or administrative support
role High School Diploma or equivalent Nice-to-Have Experience
Prior work in commercial real estate or corporate office environments Experience with Smartsheet or ticketing systems Required Skills Microsoft Office Suite Work order coordination Vendor interaction Inventory and supply ordering Strong interpersonal communication
Preferred Skills Smartsheet Conference room logistics Reception or phone management
Additional Skills
Welcoming, professional demeanor Strong problem-solving and follow-up skills Ability to lift up to 50 lbs and perform physical office walkthroughs Organized and adaptable to changing tasks and priorities
Benefits Medical, Vision, and Dental Insurance Plans 401k Retirement Fund
About the Client Leading global commercial real estate services and investments. We provide data-driven solutions for all clients across sectors and geographies. Leverage our market insights and technology to transform your business. Join our team for career growth; we offer a dynamic, entrepreneurial environment with global resources.
About GTT GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. As a Native American-owned, economically disadvantaged corporation, we highly value diverse and inclusive workplaces. Our clients are Fortune 500 banking, insurance, financial services, and technology companies, along with some of the nation's largest life sciences, biotech, utility, and retail companies across the US and Canada. We look forward to helping you land your next great career opportunity!
Job Number & Hashtags Job Number: 25-26643 #gttic #gttjobs
Alternate Job Titles Site Operations Coordinator Workplace Services Associate Facilities Assistant Office Services Coordinator Administrative Facilities Support Location Austin, TX (Onsite)
Onsite Flexibility Onsite - 5 days/week
Contract Details Position Type: Contract Contract Duration: ~3 months Start Date: 09/30/2025 End Date: 12/31/2025 (likely to extend or convert) Pay Rate: $20/hour Shift/Hours: Monday-Friday, 7:30am-4:30pm
Job Summary
Join a global real estate services firm as a
Facilities Coordinator
where you'll be the point of contact for day-to-day operations support, vendor interactions, and workplace logistics. This role requires a proactive, professional presence to ensure seamless operations in a dynamic office setting of ~30 employees.
Key Responsibilities
Greet vendors, issue badge IDs, and handle shipping/receiving tasks (including UPS and inter-office box transfers) Manage phone call routing, ensuring proper direction to appropriate teams Stock break room and office supplies; monitor inventory and place orders as needed Book conference rooms, set up catering for meetings, and maintain facility readiness Perform daily walk-throughs to identify preventative maintenance needs and report via ticketing system Coordinate with technicians and vendors to create, assign, and follow up on work orders Train vendors on invoicing and work order processes; review submitted paperwork for accuracy Assist in documentation, reporting, and invoice processing Use Microsoft Office, Smartsheet, and related platforms to support projects Provide high-level customer service, respond to client inquiries, and support workplace satisfaction Required Experience
1+ year experience in a
facilities, operations, or administrative support
role High School Diploma or equivalent Nice-to-Have Experience
Prior work in commercial real estate or corporate office environments Experience with Smartsheet or ticketing systems Required Skills Microsoft Office Suite Work order coordination Vendor interaction Inventory and supply ordering Strong interpersonal communication
Preferred Skills Smartsheet Conference room logistics Reception or phone management
Additional Skills
Welcoming, professional demeanor Strong problem-solving and follow-up skills Ability to lift up to 50 lbs and perform physical office walkthroughs Organized and adaptable to changing tasks and priorities
Benefits Medical, Vision, and Dental Insurance Plans 401k Retirement Fund
About the Client Leading global commercial real estate services and investments. We provide data-driven solutions for all clients across sectors and geographies. Leverage our market insights and technology to transform your business. Join our team for career growth; we offer a dynamic, entrepreneurial environment with global resources.
About GTT GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. As a Native American-owned, economically disadvantaged corporation, we highly value diverse and inclusive workplaces. Our clients are Fortune 500 banking, insurance, financial services, and technology companies, along with some of the nation's largest life sciences, biotech, utility, and retail companies across the US and Canada. We look forward to helping you land your next great career opportunity!
Job Number & Hashtags Job Number: 25-26643 #gttic #gttjobs